Visitor & Staff Sign in Solutions for Care Homes
Manage checks and protect everyone on your site with our visitor management system for care homes
Professionally welcome guests and families to your nursing home with our care home visitor management system. Our solution makes check-ins simple and secure, helping you track visitors, maintain safeguarding, and provide a reassuring, professional first impression for everyone entering your care facility.
Prices start from as little as £70 per month.
Utilise Our Market-Leading Care Home Visitor Management System To Welcome Guests…
To ensure that everyone has the same quality of life, and to minimise safeguarding concerns or incidents for residents and staff, the welcoming area needs to be correct; and a care home visitor management system can help with this. This is the first line of defence and can be the difference in knowing who is and isn’t on-site in a variety of emergencies. Our visitor management software for residential care homes can help you create a welcoming but safe entrance to your nursing home.
And Secure Your Welcome Area With Our Care Home Visitor Management System
To ensure every resident enjoys the same quality of life and to minimise safeguarding risks for both residents and staff, the reception area needs to be managed effectively. A care home visitor management system provides this first line of defence, helping you know exactly who is on-site during daily operations and in any emergency. Our visitor management software for residential care homes makes it easy to create a welcoming yet secure entrance, ensuring safety, compliance, and a professional experience for every guest.
The UK’s Leading Provider of Sign In Solutions
Meet Some Of Our Existing Healthcare Customers
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Want To Know More About Our Care Home Sign In Solutions?
Speak to us today to find out more about how our visitor management system for care homes can benefit your care setting.
Become CQC Compliant
InVentry’s electronic sign in system for care homes can play a pivotal role in assisting care homes in adhering to a wide array of rules and regulations. Important areas such as the quality of care and safeguarding privacy are addressed within the software and serve as the evaluation criteria employed by the Care Quality Commission (CQC) for assessing care homes.
Some of the functionalities of InVentry include displaying vital policies and notifications for acceptance during the sign in process. Additionally, InVentry offers features for accident and incident reporting, infection control, visitor screening, fire evacuations and proficient data management.
InVentry’s nursing home management system allows you to receive feedback from visitors and contractors to your care home. Ask your visitors for star-rated feedback as soon as they leave your site. Store this feedback within InVentry’s nursing home management system and note actions taken to improve your processes and procedures.
Our Care Home Visitor Management System Features
Make it a memorable experience for staff, visitors and contractors with our care home visitor management software.
Staff Management
Simplify staff sign-in and attendance monitoring with secure digital check-ins. Staff can use ID cards, scanners, or mobile devices to register quickly, reducing admin time and ensuring accurate timekeeping.
Learn More
Visitor Management
Welcome visitors professionally while maintaining full visibility of who is on site. The system captures visitor details, prints ID badges, and logs visit history to strengthen site security and compliance procedures.
Learn More
Contractor Management
Ensure a professional welcome for contractors while maintaining an accurate log of everyone on-site. The system captures visitor data, generates badges, and records visit details for security and ensuring compliance.
Learn More
Integrations
Seamlessly integrate with your existing systems, including MIS, access control solutions and identity management software. Our integrations ensure your data stays connected and consistent across all platforms.
Learn More
Evacuation Management
In an emergency, instantly generate a real-time evacuation list showing all staff, first aiders/fire marshals and visitors on site. Access on any device to speed up roll calls and ensure everyone is accounted for.
Learn More
DBS Checker
Maintain compliance and peace of mind with an integrated DBS checker. Instantly verify the status of staff and regular visitors, ensuring only approved individuals have access to your premises.
Learn More
Events
Streamline the process of organising and managing events. From guest pre-registration to digital check-in on the day, the system simplifies attendance tracking and enhances the visitor experience.
Learn More
ID Cards & Scanners
Issue professional ID cards for pupils, staff, and visitors to support quick and secure sign-ins. Our compatible scanners make the process effortless, ensuring accurate identification and access control at every entry point.
Learn More
Kiosks
Our sign-in kiosks make signing in quick and secure for staff and visitors. The kiosk captures photos, prints ID badges, and updates your records instantly, creating a smooth, professional sign-in experience.
Learn More
Care Home Visitor Management System Benefits
InVentry’s visitor management system for care homes is designed to streamline your clinic’s operations, improve security, and enhance visitor experiences. With advanced features and easy-to-use functionality, it’s the ultimate solution to ensure your nursing home runs smoothly, securely, and in full compliance.
InVentry’s visitor management system ensures all visitor and contractor information is stored securely, helping you meet GDPR compliance requirements. Sensitive data is protected, so you can maintain legal standards with peace of mind.
Our system allows visitors to check in instantly using tablets or QR codes, saving staff time and keeping your reception running smoothly.
Every visitor is logged and verified with digital records and photo ID, giving you complete control over who enters your care home.
Automated induction recording in included which streamlines visitor safety and ensures full regulatory adherence.
Eliminate paper sign-in books, which can expose your clinic to data breaches and non-compliance. InVentry’s digital system keeps visitor data secure and easily accessible, reducing the risk of errors and ensuring better compliance.
With real-time visitor lists, you’ll always know who’s on-site – making evacuations and lockdowns simpler and safer.
Notify staff and residents the moment a visitor arrives, keeping everyone informed and your day uninterrupted.
Impress families and visitors alike with a system that demonstrates your commitment to safety, efficiency, and professionalism.
Make a professional first impression with our sleek, state-of-the-art touchscreen system. It includes an integrated webcam for ID badge printing, providing a modern and efficient solution for staff and visitors alike.
Key Sectors That Use Our Our Care Home Visitor Management System
Our healthcare solutions for residential care homes can help your care home provide a professional and enjoyable experience in your healthcare setting.
Convalescent Homes
Manage visitor sign in at your convalescent home with a healthcare visitor management system from InVentry, enabling a fast, secure and contactless process for guests while maintaining safety and compliance standards.
Learn More
Hospice Care
Use InVentry’s Visitor Management Software for Hospice Care to ensure a smooth, secure and contactless sign in process, helping patients remain comfortable while giving families and staff peace of mind in your hospice setting.
Learn More
Long Term Care
Use our visitor sign in system to offer a fast, secure and contactless sign in, giving famililes and visitors to your home a smooth arrival process while maintaining safety, compliance and peace of mind across your long-term care setting.
Learn More
Respite Homes
Make the right first impression with InVentry’s market-leading Visitor Management Software for Respite Care Homes.
Learn More
Rest Homes
Enable contactless sign in for pre-booked visitors to your rest home by utilising QR-coded, automated invitations.
Learn More
Therapeutic Care
Enable your young patients to come and go to your therapeutic care setting as they please, and when needed.
Learn More
Mental Health Homes
Visitor and staff sign in management with our mental health patient visitor management system.
Learn MoreAudit & Compliance for Care Homes
Our Audit & Compliance software keeps everything organised in one simple system. You can store warranties, certificates, service records, and important documents securely, so nothing gets lost or forgotten.
With clear audit trails and real-time reporting, you can easily see when licences need renewing, warranties are expiring, or checks are due. This helps you stay compliant and avoid missed deadlines. The system can also be accessed offline, so you always have the information you need.
If equipment such as a bed or chair develops a fault, staff can quickly scan the asset, log the issue, and notify the right person. Problems are tracked from start to finish, helping you resolve them quickly and maintain a safe environment.
Asset Tracking Software For Care Home Settings
Our Asset Tracking Software is designed specifically for care homes to make daily operations easier. It gives you real-time visibility of medical equipment, supplies, and furnishings, so you always know what you have and where it is.
Automatic alerts notify staff about low stock, upcoming maintenance, or medication expiry dates. This helps prevent shortages, reduces risk, and keeps equipment safe and ready to use.
Scalable and easy to use, our solution improves efficiency, supports high standards of care, and helps you meet industry regulations with confidence – all through one straightforward, reliable system.
Frequently Asked Questions
View our most commonly asked questions below, but view our full list of Frequently Asked Questions.
Yes, certainly! Simply get in touch with our team and we will organise a guided run-through with you!
Yes, once one of our certified engineers has completed your InVentry installation, full training of using our visitor management system for care homes will be provided onsite.
Our support team are on hand to help you with all issues you may be facing. If required, our technicians are available to come out to your business. Simply send us a message via support@inventry.co.uk.
No. Our support is available to all users. Simply send us a message on support@inventry.co.uk and we are on hand to help!
Interested in our visitor management system for care homes? We’d love to have a chat. Just drop us a line using our live chat, or you can send an email via info@inventry.co.uk.
We are committed to helping you fulfil your GDPR needs, so much so, that we have a whole section to answer your questions on the storing and use of data.
You can view our Terms and Conditions.
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
It was an easy choice choosing InVentry as it was the best system out there. It’s completely streamlined our sign-in process, and the system looks professional in our reception area. I really can’t recommend InVentry enough.
The support we’ve had from InVentry has been great – from our initial questions before purchasing, right through to support our installation. I think the approved contractors and contractor checks offering will be really beneficial to us
– Oakfield Community
Case Studies
Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
Read More
Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
Read More
Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
Read More
Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
Read More
LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
Read More
Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
Read More
Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
Read More
Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
Read More
Portsmouth Football Club
Find out how Portsmouth Football Club have utilised InVentry and our custom questions module
Read More
Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
Read More
Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
Read More
Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
Read More
Oryx International School
Oryx International School, based in the vibrant capital of Qatar, is a premium British school exclusively for the children of Qatar Airways employees.
Read More
Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
Read More
Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
Read More
TRW Systems
Find out how TRW Systems are using InVentry as their virtual reception for visitors and staff creating the right first impression
Read More
Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
Read More
BASF
Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.
Read More
Calderdale Council
Find out how Calderdale Council modernised their election process and remained GDPR compliant.
Read More
Geotech
Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation
Read More
White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
Read More
ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
Read More
Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
Read More
Woods Foodservice
Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation
Read More
Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
Read More
Bericap UK
InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management
Read More
Thompsons Commercials
InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.
Read More
Matrix Polymers
Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process
Read MoreContact Us
Want to Know About Our Care Home Visitor Management System? Get in touch today for more information!
Request a brochure, or book your free care homes software demo today and find out how your business can benefit from our visitor management system for care homes.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
Related Posts
Event Management Software: How It Improves Efficiency and Security
Technology innovation results in new digital solutions impacting how organisations manage events. An essential tool gaining popularity is Software for managing events. Whether it’s a trade show, corporate…
Read More
What is a Visitor Management System?
A visitor management system is a solution that automates the process of welcoming, tracking, and managing visitors, contractors, and staff within a building or facility. It replaces traditional…
Read More
How Cloud-Based Visitor Management Systems Enhance Security and Data Privacy
In an era where data breaches and security concerns dominate the news, businesses need robust solutions to safeguard sensitive information. Cloud-based visitor management systems (VMS) have emerged as…
Read More
10 Benefits of a Cloud-Based Visitor Management System for Modern Workspaces
At InVentry, we understand that managing visitors efficiently is essential for modern workspaces. Traditional sign-in books and manual processes can create inefficiencies, security risks, and compliance challenges, which…
Read More