Charity Visitor Management System

Safeguarding for vulnerable visitors and volunteers with a charity visitor management system


Make the right first impression with the market-leading safeguarding tool

InVentry provides charities with the ability to track who is on-site at any time. With volunteers constantly entering the building, it is vital that you can track why they are on-site and how long they will be there for. With InVentry’s visitor management software for charities, you can ask volunteers who they will be visiting that particular day, you can even set up custom questions to ensure you get all the information you need.

With large scale charities needing to be audited and provide figures of who they are helping, InVentry can help with this too. Our charity management system can help you track who your establishment is helping. Whether you need to know the age, ethnicity, postcode or even gender, InVentry’s charity visitor management software can be set up to ensure your service users provide this information.

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InVentry Sign In System Graphics

Health Features

During the COVID-19 pandemic, InVentry introduced new Health Features into its visitor management system for charities to help your staff and volunteers return to work safely. Find out more below.

Health Declarations – Send staff and pre-booked visitors Health Declarations to confirm they are feeling well enough to be onsite.

Host Ready Notifications – Let visitors notify their host when they arrive and give the host the ability to allow them onsite when safe.

Capacity Management – Receive notifications when capacity levels have been met, breached and back to acceptable levels.

Ability to Test and Trace – Have the ability to Test and Trace by knowing who is on site at any given time with InVentry’s charity visitor management software.


Feedback from class attendees

With Charities often providing classes or groups for service users to attend, it is essential to get feedback from attendees. InVentry’s charity visitor management system can provide users signing out with a custom question to make sure your charity gets feedback after a class or event. This helps you see which are the most popular classes and the number of people who have attended.

InVentry Sign In System Graphics

InVentry creates an unforgettable charity visitor experience

An electronic charity visitor management system makes it a memorable experience for when volunteers, visitors or contractors arrive on your site.


Easily switch between languages so service users can utilise InVentry too. No matter what language, InVentry makes it easy for anyone to understand.


Give your staff members a personalised ID badge. Use alongside our QuickScan Touch to capture reasons for signing out.


Monitor volunteers with the ability to pre-approve and send relevant forms and inductions pre-arrival, as well as monitoring keys with our key tracking feature.


Know who is on-site at any given time, giving your service users peace of mind that you are monitoring who is on-site at all times throughout the day.

Office Day

Offer a hybrid approach to working and allow staff to book themselves into the office when required to be on-site.

Meet Some of Our Existing Customers…


Below are some examples of what our commercial customers say about InVentry. For even more, visit our testimonials page.

Visitor management system for charities

Request a brochure, or book your free demo today and find out how your business can benefit from our charity visitor management system.

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