Workspace & Room Booking Software To Simplify Reservations
Use InVentry’s room booking software – Space Bookings – to simplify reservation processes and boost resource utilisation.
Easily navigate your workspace management and bookings with our UK-developed workspace and room booking software, Space Bookings.
Simple Meeting Room Booking Software to Manage your Organisation’s Space…
In the modern workplace, meeting rooms are crucial spaces where your staff can come together to collaborate, brainstorm, and make important decisions. As such, it’s essential that meeting rooms have room booking systems in place to manage room reservations and ensure that only authorised personnel can access these spaces when they have been booked out.
That Can Integrate With Your Current Systems…
With InVentry’s room booking solution – Space Bookings – you can ensure that your organisation is professionally prepared by easily reserving rooms and spaces as and when you send your visitors a pre-booked email invitation to your site. Integrated with Gmail Suites and Outlook, our UK meeting room management software can help you ensure your organisation is as flexible as ever.
And Offer A Professional Welcome For Your Guests!
With our meeting room, conference and board room booking system, you can pre-book rooms to ensure you have the privacy you need to make your visitors feel welcome. Whether you need our space booking software to book a room for an internal event, or an external meeting, our commercial and office space reservation software has you covered!
Trusted By More Than 10,000 Organisations
Designed in the UK, with workspaces in mind, our room booking solution is now an essential tool for medium to large offices and workspaces of all kinds. Fully equipped and seamlessly integrated, InVentry provides a robust space booking solution to help you optimise and manage your meeting room bookings efficiently.
With our hybrid approach, this workspace and room reservation software simplifies the room booking process, keeps scheduling information secure, and empowers your staff to feel confident knowing that every meeting is accounted for. Whether you’re managing a small office or a large corporate building, our workspace and room reservation software ensures your workspace is organised, accessible, and running smoothly.
The Many Features to Our Space Reservation Software
When choosing our office space reservation software, you will gain access to many features that can help your businesses efficiency and make use of all of your available resources. Features of InVentry’s space booking software include:
Integrated
Our room booking software integrates seamlessly with Gmail Suites and Outlook, meaning when you reserve a space, you can automatically display what room or workspace you’ve reserved in the meeting and space booking system email invitation sent out to your attendees. Whether managing internal meetings or hosting external guests, our integrations ensure a smooth, professional booking process every time.
Customisable
Personalise your room management system with your organisation’s logo and custom messaging to heighten your brand awareness for any visitors. You can even customise your room bookings software settings such as room capacity, duration options and equipment availability, to ensure the room meets your needs. With complete flexibility, you can optimise your room management system to enhance efficiency and deliver a seamless booking experience.
Cloud-Based
Any scheduled meetings are pulled directly through to the Cloud, which means if your organisation has any temporary connection issues to the space reservation software, your booking will still be displayed outside your chosen meeting room and staff members are constantly aware of any booked spaces.
Hardware Display
The meeting room’s hardware will display a daily view of the upcoming schedule in our room booking system, so staff members are aware of any booked or available spaces at a glance.; This is great for any last minute meetings that may pop up and helps teams stay organised and make the most of available workspace.
Tap In & Out
Our RFID integration lets you manage your room access with just one swipe! Simply tap your staff RFID card on any Space Bookings device to sign into your meeting, end it early or even book an available room on the spot if you find a free space!
Real-Time Availability
Meeting cancelled at the last minute or do you no longer need the room? That’s not a problem for our office reservation software! Simply use our conference room management software to remove the room number from your booking so you can quickly free up spaces for others.
Book Beyond Rooms
Our booking management system goes beyond just reserving rooms – it can also streamline visitor experiences. With our intuitive software, visitors and contractors can pre-book a car parking space as part of their booking process. Other settings that can be booked with InVentry’s space booking software include auditoriums, desks, common areas, clinical settings and even school sports halls!
Our Space Booking Software is Perfect for…
When opting for our room booking solution, you can customise your space booking system and what can be booked to suit your business needs. Below is a selection of people who use our room booking management system.
Receptionists
Coordinate spaces, prevent double bookings, and streamline for smooth visitor experiences.
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Office Managers
Knowledge of internal and external meetings with visitors in pre-booked spaces.
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Directors
Strategic decision-making and host high-level meetings in your pre-booked rooms.
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Project Managers
Efficiently allocate workspace and ensure resources are available to optimise productivity.
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Chief Technical Officers
Optimise Resource Management and Boost Operational Efficiency with Space Bookings
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ICT Managers
Manage physical workspace resources efficiently, directly supporting your broader IT operations.
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Booking Software For Your Spaces
When opting for our booking management system, you can customise how you use the software and what can be booked by users. Below is a selection of how people use our UK-developed booking management system.
Conference Rooms
Book larger spaces for presentations or group events you may be running when using our conference room booking system.
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Meeting Rooms
Use our meeting room booking software to secure your meeting rooms that match your specific requirements. Our meeting room solutions can be customised to your needs.
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Board Rooms
Ensure you have your boardroom booked for important meetings of directors and shareholders with our boardroom booking software.
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Auditoriums
Use our room booking system to allow staff to book your large halls and venues for conferences, presentations, or talks.
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Sports Facilities
InVentry’s space reservation software allows you to easily manage bookings from external sports clubs and associations.
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Parking
Visitors can simply book a parking bay via their invitation email – perfect for sites with limited car parking available!
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Room Booking Software Benefits
There are many key benefits to using our room management solution, see some of the perks to using our Space Bookings software below!
Using our meeting, conference and board room reservation software make booking spaces easy to do and offers a number of simple functions which help you plan and organise your meetings effectively. Whether you’re coordinating daily team catch-ups or booking large conference spaces, our UK-based office space reservation software ensures you have full visibility and control over room availability, preventing double bookings and streamlining workplace operations.
When a room is occupied, staff can use InVentry’s room booking system to instantly view which spaces and rooms are available via any Space Bookings device! Users can effortlessly identify the status of a space at a glance with our handy traffic light system where green means available, yellow for pending, and red for occupied.
Whether you’re organising an internal event or an important client meeting, InVentry’s office space reservation software enables you to easily find and book the work spaces you need to reserve, and avoid scheduling conflicts within our space booking solution tools.
Simplify your booking process with our room booking tool by allowing users to quickly find and reserve available rooms, reducing administrative burden and saving time. Enable users to quickly locate and reserve available rooms, eliminating unnecessary delays and reducing administrative workload. By automating and simplifying reservations, your organisation can save valuable time while ensuring a smooth and efficient booking experience.
With our Check In feature, organisations can efficiently manage their rooms and spaces with a single tap! Simply check in on your Space Bookings device when your meeting has started to ensure room transparency! This not only helps to prevent ghost bookings and unused spaces but also keeps your workplace running smoothly. By checking in as your meeting starts, you enhance visibility, optimise room availability, and create a seamless booking experience for everyone in your organisation.
Eliminate conflicts and clashes by providing a centralised, real-time space booking system for managing room and desk reservations, ensuring that spaces are not double-booked and that all users have clear visibility of availability. By integrating our software with calendars, and allowing instant updates, it prevents misunderstandings and last-minute disputes over workspace allocations..
Want to know which spaces are more popular or if one space isn’t as utilised as it could be? Our room management software provides analytics such as occupancy rates, booking trends, and peak usage times to ensure your spaces are optimally managed and efficiently used.
We understand that managing your spaces efficiently is crucial, which is why our dedicated support team is always here to help. Our UK-based support team is always available whenever our booking management system customers need us. We are available 24/7, all you need to do is simply reach out to us through our Support Portal!
Space Booking Integrations
Using our workspace management software, Space Bookings, has been designed to make your internal processes more efficient for all users. To assist with this, you can integrate our office space reservation software with various third-party platforms and hardware devices. These integrations include:
Gmail Suites
Send invites through Gmail Suites to all meeting participants.
Microsoft Outlook
Send instant invites through Microsoft Outlook to those attending
Microsoft Teams
Invite attendees through Microsoft Teams to attend virtually.
Meeting Room Screens
Use room screens to view live availability and book your rooms and spaces.
RFID
Simply use your staff RFID card to tap and sign into your booked space.
Space Booking Software FAQs
Managing meeting rooms and shared spaces efficiently is essential for any organisation. InVentry’s office space reservation software provides a seamless way to schedule, manage, and optimise your spaces with ease. Below, you’ll find answers to common questions about our room booking solution, helping you understand how it can improve your organisation’s space management.
InVentry Space Bookings is a room booking system that allows organisations to efficiently manage meeting rooms, workspaces, and shared facilities. It streamlines reservations, reduces double bookings, and enhances overall space utilisation.
Our space booking system is designed with advanced security measures, ensuring that all booking data is protected, user permissions are managed efficiently, and sensitive information remains secure.
Our room booking software allows you to view available rooms, book spaces, and manage reservations through a centralised platform. It includes features like room availability calendars, integration with email/calendar systems (e.g. Outlook or Google Calendar), and includes automated email and notification alerts to remind users of upcoming bookings and prevent missed appointments.
As Space Bookings is a cloud-based room reservation software, you can access and manage your bookings from anywhere with an internet connection. By using our room booking tool, you can ensure flexibility and ease of use for staff, managers, directors and administrators.
Our room booking software simplifies the process of scheduling and managing rooms, ensuring that spaces are used effectively. It eliminates scheduling conflicts, provides real-time availability, and integrates seamlessly with existing systems to enhance efficiency.
Our room booking system supports multi-site organisations, allowing you to manage bookings across different locations from a centralised platform.
Our booking management system offers detailed reports on room usage, booking trends, and space utilisation, helping you make informed decisions about resource allocation. All of your room analytics are available in real-time allowing you to make instant decisions.
Should something go wrong, we have our UK-based technical support team on hand 24/7, just in case anything goes wrong. You can reach out to them with your issue through our support portal and they will have you back up and running in no time!
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Meet Some Of Our Existing Customers
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
Space Bookings has streamlined our room booking process, allowing everyone within the business to easily book meeting rooms whilst offering a professional and impressive system.
Contact Us
Want to Know More About our Room Booking Software? Contact Us Today!
Request a brochure or book your free space booking system demo today and find out how your business can benefit from our room management software, Space Bookings.
- 0113 322 9253
- info@inventry.co.uk
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InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
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