How InVentry makes International Schools safer
The InVentry visitor management for international schools system is designed with the safeguarding of pupils in mind, ensuring you know who is on-site at any given time. Our sign-in software, applications and equipment have been developed to be the most reliable of their kind.
With staff and parents often entering the site at International Schools, allow them to have their own personalised ID badges to give them a stronger sense of school community. Our visitor management for international schools system offers many features including contractor management, staff sign-in, evacuation roll call and reporting as well as events management. To see how InVentry could help your International School, see below!
The number one fully integrated safeguarding solution for International Schools
Trusted by more than 10,000 schools. Designed for education, our fully-equipped integrated solution allows you to accurately monitor who is in your International School at any time. InVentry’s visitor management for international schools system speeds up the sign-in process, keeps identity information secure, and leaves your staff feeling confident that students are safe and accounted for.
Sign in screens are available in any language and can be changed at the touch of a button.
One click access to an evacuation list that tells you exactly who is on-site in the event of an evacuation.
Pre-book visitors for events and customise their email invitations. You can set up events such as Parent’s Evenings and graduations, send out invitations and manage the event all within InVentry.
Staff Sign In
Enable staff to sign in and out easily through the touchscreen or Quickscan units using the ID cards.
Visitor Agreement Screen
Ensure visitors read and agree to any terms and conditions for your site during the signing in process.
Give those older students a greater sense of independence by allowing them to sign in and out via InVentry, giving you full clarity of when they are on and off site.
Ensure all contractors are allowed on-site by sending documentation and checks before their arrival to your International School.
Time Cards and Working Hours
Manage your workforce payroll with ease by producing reports and time cards through InVentry’s financial management software for international schools.
Simple, secure tracking for assets and deadlines
Audit & Compliance helps international schools keep track of their assets—whether they’re laptops, mobile phones or even coffee machines. See when your warranties expire and your licenses need renewing, making missing updates a thing of the past. Add as many users and locations as you want; with our easy-to-use app, anyone with a smart device can carry out Audit & Compliance checks. You can also use it to add new assets, report damaged equipment, and carry out health and safety compliance checks.
Store all important documents within Audit & Compliance. From certificates right the way through to warranty details, the need for outdated ring binders is removed with our cloud-based option!
Allow Audit & Compliance to be your first port of call when it comes to budgeting. Easily see which assets will need updating, replacing or fixing giving you the ability to add to your budget plan!
Scan the barcode on the door of the room you’re wanting to audit and see all the assets associated with that room. Simply scan the barcode or tap the asset – audits have never been easier!
Create your own views with our widgets! Each International School has different priorities when it comes to reporting, make each widget your own!
Easily see which assets are still within warranty. When uploading a new asset, simply scan your serial barcode and Audit & Compliance will generate dates as to when you need to replace the asset and when warranties end!
Report a Problem
Got a broken chair or a laptop not working? Simply scan the barcode, click report a problem and you can send an email straight to the person who can resolve the issue for you within your school!
The Comprehensive Digital Registration System for Your School
ClassMark and ClubReg provide safe and secure digital registration for classrooms or breakfast and after school clubs on any device. With our classroom registration solutions, outdated paper registration systems are a thing of the past.
The ClassMark system is a fantastic asset for teachers and administration staff alike. Back office workers no longer have to process paper registers, saving them time and providing superior organisation. What’s more, the easy-to-use system allows your teaching staff to access school registers on any device — they’ll never be without the key information they require to ensure all students are present and correct.
Ensuring the safeguarding of pupils does not just extend to during normal school hours. Protecting pupils during breakfast or after school clubs is just as important.
While schools often look to improve security and functionality of their regular sign-in and registration systems, all too often breakfast and after-school clubs are overlooked.
With ClubReg, outdated paper registration systems can now be a thing of the past. ClubReg provides staff leading extra curricular activities with a digital registration system that links with the rest of the school.
InVentry Integrates with Paxton
With many International Schools having Governers and Parents coming in with their own ID badges, ensure they have access rights to the correct places with InVentry and Paxton. Our visitor management for schools system integration with Paxton means that international schools can populate their Paxton system and users directly through InVentry and maintain a high level of security throughout the site.
Populate your Paxton system and users directly through InVentry.
Assign temporary door access cards to visitors or those who are pre-booked on InVentry.
Automatically disable Paxton access when a user is disabled or removed from InVentry or your MIS.
Remove the burden of Paxton management on administrative staff.
Assign different door access rights through your InVentry system.
Trigger door releases via an InVentry card reader with a single swipe.
What is visitor management?
Visitor management is any process that helps a school or organisation track those who visit their premises. For many schools or organisations, the simple sign in book is outdated and no longer sufficient. Many now have higher security requirements such as ID badges, DBS checks and many more.
Is InVentry GDPR compliant?
Not only is InVentry GDPR compliant, it also helps schools improve their GDPR compliance. We have a full GDPR policy available, as well as the information regarding how InVentry controls the data you input.
How much does InVentry cost?
The price of InVentry differs from site to site. As every school site or organisation is different and requires many different features, it is hard to pinpoint one price. If you would like a site-specific quote, please book a demo with an Account Manager who will be able to understand your needs and get your the correct pricing.
How we helped Discovery Bay International School
DBIS has three campuses and needed a solution that would quickly identify where their senior students and staff were in the event of an evacuation. They also needed a better tracking system for visitors to replace their paper-based process.
Discovery Bay International School (DBIS) is a unique British International School with a warm welcoming community feel in the heart of tranquil Discovery Bay on Lantau Island in Hong Kong. The school has nearly 1200 students from over 40 countries aged from 3 to 18. It follows the English National Curriculum starting in Early Years through to iGCSEs and A-Levels in the Secondary School.
As well as needing a system that would identify where their senior students were on-site, they needed a solution which provided a read and write-back integration with their MIS (iSAMs), as well as a solution which had proven reliability in other International Schools; InVentry gave them just that!
Discovery Bay now have a state-of-the-art system, whereby staff and sixth form students can sign in and out between the sixth form and main site campuses, allowing each campus to have accurate evacuation records.
Sheila Stamp, Director of IT and Communications at Discovery Bay International School, commented “InVentry has improved our visitor experience enormously. Our previous visitor registration process had been a pain-point for parents when visiting the school. Security checking of general visitors has now been streamlined and the InVentry solution also enables us to know exactly where our sixth form and secondary staff are on campus at any given time.”
Sheila went on to say “The system is now up and running and InVentry has been very good at supporting us remotely despite the eight hour time difference. We would be happy to recommend InVentry, both as a solution and a company.”
What Our Customers Say…
“From our initial contact, through purchasing, installation and after-sales service, InVentry have provided a seamless and customer orientated experience. The system is easy to use and feedback from both staff and visitors has been very positive.”
Rob Hitchings. Al Rabeeh Academy
“The InVentry system has made a huge improvement to our site security and safeguarding. Along with being able to easily identify who is onsite at any one time, we’re also able to track the comings and goings of students. InVentry creates the right first impression and adds to the professional image of our school.”
Hugo McGlue. The British International School Abu Dhabi
“InVentry has improved our visitor experience enormously. Our previous method had been a real pain-point for parents, especially pre-COVID when dropping off lunch boxes and attending events during school hours. The InVentry solution has now enabled us to know exactly which of our sixth form and secondary staff are on campus at any given time.”
Sheila Stamp. Discovery Bay International School