InVentry Visitor Management Software
Managing visitors in your school or business can now be a seamless and speedy process with our market-leading visitor management system. Visitors are presented with an intuitive screen that significantly speeds up the signing in process. They can even self-service their way through to printing an ID badge that can be worn around your site.
Visitor information is stored directly in the system and allows you to track who is on your site, accurately recording everyone entering or leaving your site, in case of an emergency. It provides site access in a way that safeguards those who are in your company or school, and removes the need for paper-based visitor books.
Visitor Management Software FAQ’s
A good visitor management system is a key consideration for today’s organisations. InVentry is proud to offer a comprehensive system for the modern workplace. It’s perfect for meeting the needs of your school, business or other work environment. Learn more about our system below.
Our management system is a seamless, straightforward way to control who visits your workplace. Its flexibility allows you to permit or deny visitors based on the unique demands of your workplace. A school, for example, will have different concerns to a manufacturing facility. However, both of these benefit from knowing exactly who’s on site at a given time.
Modern-day sign in systems use a significant digital component; for visitors, this might be a tablet that visitors interact with. This helps to streamline the process and protect visitor privacy (by concealing contact details from other people, for instance). It works with a central database of information that logs who’s visiting you, as well as when your visitors arrived or leave.
A management system is often used by multiple groups of people, including your own employees, temporary contractors, job candidates and anyone else who needs to show up in person. But it doesn’t have to be a static system; it’s something you have some influence over, swapping out features and aesthetics depending on your own needs.
A visitor management system ensures that your workplace is safe for everybody in it. This idea applies to employee and visitor alike. If your business has health concerns, the visitor management system can stop an infectious person from coming onsite. Conversely, our system can send a visitor a health declaration to let you know they’re healthy enough to visit. It can even tell you if too many people are on site at once.
If you have safeguarding concerns (in a school, for example) you can make sure everyone’s DBS status is valid. Moreover, if you need to evacuate in the event of a fire or other emergency, the visitor management system ensures you have an accurate record of numbers. This means you aren’t searching for people who aren’t there, or overlooking people who need evacuating.
Outside of safety concerns, a modern visitor management system helps your business look and feel more professional. It helps you greet visitors promptly, and with the appropriate context beforehand. You can even create events that visitors can be pre-booked into for ease of access (like parents’ evening or company workshops). These are all things that an organisation can greatly benefit from.
Our management system uses several key features in tandem. Visitors interact with a touch screen-based system that’s very quick and easy for them to use. It’s designed to be used with as little outside help as possible. Our system can even remember visitors, making multiple visits from people smoother.
We know that organisations like visitors to clearly ID themselves when moving around the premises. That’s why we allow people to print their own ID badges that they can wear around their neck. An integrated webcam also allows you to take a relevant picture then and there, to ensure that an ID is authentic.
To ensure a smoother visit you can have visitors agree to certain terms and conditions (like evacuation procedures) during the signing in process. This helps your staff to greet visitors in good time, and enhance safety in your organisation more broadly. The aforementioned Health Declaration can speed things up if you’re worried about visitor waiting times.
Want to know what people thought of your InVentry sign-in system? You can request feedback from visitors thanks to our Feedback Module. This is very easy to fill out, but it also allows for written comments. You can then use this information to make improvements, and track changes in detail if needed.
Finally, when people sign in to your system we store the relevant information in a central location. This allows for a safe, totally accurate record of visitor movements, regardless of where you are or what you do.
It’s difficult for us to offer a price because every organisation has a unique set of requirements. As such there’s no one-size-fits-all product that we can offer. We recommend speaking to us directly to discuss your requirements. This ensures an accurate cost for your organisation.
What Our Customers Say…
“The InVentry system was a massive step forward for us and enabled us to get 300+ people into the election count in under 20 minutes, where previously it had taken over twice as long to achieve.”
“Visitors to the school are impressed by the quality and professionalism of the ID badges and staff know instantly whether the visitor has been CRB checked. We don’t know how we managed before.”