The most cost-effective hybrid solution for independent school visitor management

With a focus on delivering cost-effective solutions, independent schools need technology to demonstrate a return on investment. We’re committed to providing a world-class, cutting-edge independent school tracking solution that helps independent schools run safer, faster and more efficiently.

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See how InVentry can improve your school. Book an onsite demonstration.


How InVentry makes Independent Schools safer

Knowing who is on-site at any given time is essential for any Independent School. Ensuring the safety of staff and pupils is always the top priority, InVenty’s independent school tracking software can help maintain a high level of safety and security. We provide Independent Schools with the independent school management software they need to improve safeguarding, at a great price. With many private school tracking system features to improve the safeguarding of pupils and staff, InVentry offers a cost-effective solution to help Independent Schools improve all processes and procedures.

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The number one fully integrated safeguarding solution for Independent Schools

Trusted by more than 10,000 schools, InVentry’s cost-effective, integrated independent school tracking solution allows you to accurately monitor who is in your Independent School at any time. InVentry’s independent school tracking software speeds up the sign-in process keeps identity information secure, and leaves you knowing your pupils are accounted for and safe.

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Cost Effective

Save on your visitor management over 3 years compared to outdated paper-based sign in books!


Manage large scale evacuations all through the InVentry Anywhere App! Available on all smart devices.


InVentry’s independent school tracker solution offers a read-and-write-back integration with most of the top MIS’, this means any early leavers or late-arriving pupils are written straight back.


Allow staff to roam between sites using the same sign in ID badge and run cross site reporting.

DBS Checks

Make InVentry your single central record for DBS checks and remove the need for paper based tracking!

Trip Management

Easily manage trips through the InVentry Anywhere App by having digital registers, pupil dietary information and parental contact details on hand!

Id Badges

Instantly print visitor ID badges via InVentry so visitors are easily identified around your Independent School.


Keep a record of who is on-site at any given time ensuring the safety of all those on-site!

Simple, secure tracking for assets and budgeting

Audit & Compliance is InVentry’s solution to asset management. With budgeting being a big part of any Independent School’s process, Audit & Compliance can help you keep on top of when laptops, smart devices and even coffee machines are due to be updated and replaced! InVentry’s Independent school asset management software is a comprehensive solution designed to help schools efficiently track, monitor, and manage their physical assets, such as sports equipment, library books, art supplies and other physical assets found within an independent school.

With InVentry’s Independent school asset management software, you can view the location, levels and allocation of all your school’s equipment in real time!

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Store all important documents within Audit & Compliance. From certificates right the way through to warranty details – time to get rid of those ringbinders!


Allow Audit & Compliance to be your first port of call when it comes to budgeting. Easily see which assets will need updating, replacing or fixing giving you the ability to add to your budget plan!

Simple Audits

Scan the barcode on the door of the room you’re wanting to audit and see all the assets associated with that room. Simply scan the barcode or tap the asset on your smart device and away you go!


Create your own views with our independent school management software widgets! Each Independent School has different priorities when it comes to reporting, make each widget show what you need to see!


When uploading a new asset, simply scan your serial barcode and Audit & Compliance will generate dates as to when you need to replace the asset and when warranties end! It’s never been easier to keep on top of things!

Report a Problem

Got a broken chair or a laptop not working? Simply scan the barcode, click report a problem and you can send an email straight to the person who can resolve the issue for you within your school!

The Comprehensive Digital Registration System for Your School

ClassMark and ClubReg provide safe and secure digital registration for classrooms or breakfast and after school clubs on any device. With our independent school tracking solutions, outdated paper registrations are a thing of the past for both Classrooms and After/Before School clubs.

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ClassMark allows Independent Schools to improve their registration process. Used on any smart device, including smartboards, iPads and phones, ClassMark provides teachers with a simple and quick way to take registers.

Back office workers no longer have to process paper registers, saving them time and providing superior organisation. What’s more, the easy-to-use system allows your teaching staff to access school registers on any device — they’ll never be without the key information they require to ensure all students are present and correct.


Seeing pupils who come on-site early or after school ours for clubs has never been easier. At InVentry we know that ensuring the safeguarding of pupils does not just extend to during normal school hours. ClubReg allows Independent Schools to get rid of their outdated paper based registers. ClubReg provides staff leading extra curricular activities with a digital registration system that links with the rest of the school.

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InVentry Integrates with Paxton

Independent Schools may have many entrance points across their site. Our integration with Paxton means that independent schools can populate their Paxton system and users directly through InVentry. This allows you to maintain a high level of security throughout the site, as well as allowing staff members to sign in on a Quickscan Touch unit.


Easily populate a Paxton system through InVentry!


Assign temporary door access cards to visitors or parents coming into your Independent School!


Automatically disable Paxton access when a user is disabled or removed from InVentry or your MIS.


Remove the burden of Paxton management on administrative and reception staff­.


Assign different door access rights to certain members of staff through your InVentry private school tracking system.


Trigger door releases via an InVentry card reader with a single swipe of your staff ID badges.

What is visitor management?

Visitor management is any process that helps a school or organisation track those who visit their premises. For many schools or organisations, the simple sign in book is outdated and no longer sufficient. Many now have higher security requirements such as ID badges, DBS checks and many more.

Is InVentry GDPR compliant?

Not only is InVentry GDPR compliant, it also helps schools improve their GDPR compliance. We have a full GDPR policy available, as well as the information regarding how InVentry controls the data you input.

How much does InVentry cost?

The price of InVentry differs from site to site. As every school site or organisation is different and requires many different features, it is hard to pinpoint one price. If you would like a site-specific quote, please book a demo with an Account Manager who will be able to understand your needs and get your the correct pricing.

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How we helped Bury Grammar School

Roaming visitors, an outdated system, and hours of wasted admin time were just a few of challenges facing Bury Grammar School when they approached InVentry about a sign in solution. Choosing a sign in and visitor management system with the right integrations was important to Bury Grammar School as Ben Whitaker, Head of IT, explains:

“We moved to iSAMS last summer so we wanted a solution that could integrate with our new MIS. InVentry were the only sign in system that could provide a full read and write back integration with iSAMS.”

The Challenge

The integration has been a huge hit in the school says Ben:

“It works really well – students that arrive late or leave early use InVentry to sign in or out and everything is automated back to iSAMS. If a bus is running late because of traffic we can have 50-60 students who need to be signed in. This was a huge undertaking previously, but it’s now completed in minutes. Having late marks integrated with iSAMS has saved our admin staff over an hour per day doing data entry.”

The Solution

It’s not just late arriving and early leaving students who are using InVentry, Bury Grammar School have also rolled the system out to sixth form students:

“Our sixth form students have more flexibility around being onsite so they use InVentry system to sign in and out. They have taken to it very well and love how simple it is to use. We’re planning on getting them ID cards next to make sign in even faster.”
InVentry has been an important tool for managing the schools multi-site setup explains Ben:

“We have a 25-acre site with a separate boys and girls school. This means it is hard to know where visitors have arrived and if they have left site for things like fire drills. It was proving to be a logistical nightmare. We’ve had InVentry setup so that if a visitor signs in at one location and signs out at another site the information is stored centrally across the school so all records are up-to-date.”
Ben finished by explaining why he has been so happy with InVentry:

“It just works, and there is very little input required from me. I don’t have to be up and down fixing problems or having tickets submitted which makes my life so much easier.

What Our Customers Say…

We also use the system to record those children arriving late and leaving early so no paper based systems for us! We sign class groups out on trips so we know exactly who is in and who is out – ideal for fire drills. InVentry – Easy to use, easy to set up and easy to manage.”

Angela Walker. Holland Park Primary School

“InVentry has streamlined our signing in process greatly. I have not yet had a member of staff forget to sign in, so it enhances the health and safety in the school as we can see at a glance who is in and out of school.”

Katherine Ashworth. Cams Lane Primary School

“We wanted to improve our visitor management system and combine that with staff ID badges for signing in and out. The ability to link with SIMS has meant that the InVentry system has exceeded our expectations and we receive many complimentary comments from visitors.”

June Riley. Newstead Wood School