Meeting Room Booking System
Use InVentry’s meeting room booking system – Space Bookings – to easily book your meeting spaces and rooms.
A meeting room booking system gives your whole team a simple, reliable way to find and book the space they need – from a quick daily stand-up to a full-day client presentation. Ours is called Space Bookings: developed here in the UK, trusted by more than 10,000 organisations, and built to bring every meeting space under one roof. Book meeting rooms, boardrooms and conference rooms from one cloud-based platform, with no double bookings, a free room whenever you need one, and complete clarity on what’s available.
One booking system for every meeting space
Whether you’re managing a handful of rooms in one office or hundreds across multiple sites, our meeting room booking system adapts to the way you work. It’s a single piece of workplace software that handles every type of shared space, with live availability shown on screens outside each room and real-time updates that keep everyone on the same page.
Meeting Rooms
Give staff an effortless way to reserve meeting rooms for team catch-ups, one-to-ones, interviews and client visits. Our meeting room booking software shows what’s free at a glance, lets people book in seconds from their desk or phone, and syncs the reservation straight into their calendar – so the right room is always ready when the meeting starts.
Conference Rooms and Boardrooms
For larger presentations, training days and all-hands sessions, our conference room booking system keeps your biggest spaces working hard. Coordinate conference room scheduling across departments and sites, reserve the equipment that goes with the room, and give visitors and contractors a professional, well-organised experience from the moment they arrive.
Our booking software covers the boardroom too, so senior meetings, AGMs and strategy sessions are scheduled with the same clarity and control as any other space.
Meeting Room Booking Software Features
Our meeting room booking software is packed with practical features designed to cut admin, prevent clashes and get the most out of every room you have.
Outlook, Google Workspace & Teams Integration
Book a room directly from the tools your team already uses. Space Bookings integrates with Microsoft Outlook, Google Workspace and Microsoft Teams, so room reservations are added to meeting invitations automatically and virtual attendees can be included without a second system to manage. See all InVentry integrations.
Real-Time Availability & Room Displays
Screens mounted outside each room show live booking information, so staff can see at a glance which spaces are free or in use. Real-time updates keep availability accurate, making it easy to grab a free room for an impromptu meeting or adjust to last-minute changes.
Tap In & Out with RFiD
Our RFID integration lets staff manage room access with a single swipe. Tap your staff card on any Space Bookings device to sign into a meeting, end it early to free up the room, or book an available space on the spot.
Cloud-Based Reliability
All of your booking data is stored securely in the cloud, so even during a temporary network disruption, room availability stays visible and up to date. It’s a meeting room reservation system your team can rely on, wherever they’re working from.
Book Equipment, Parking & Resources
A great meeting needs more than four walls. Space Bookings lets you reserve the extras too – projectors, screens, whiteboards and even visitor parking – so everything is ready before people sit down.
Reporting & Space-Utilisation Insights
Understand how your rooms are really being used. Space Bookings gives you visibility of booking patterns and room usage, helping you spot underused spaces, plan for growth and make confident decisions about your workplace and estate.
Meeting Room Management System Benefits
InVentry’s meeting room booking software is an indispensable tool for modern businesses looking to optimise their space management. Designed with flexibility and efficiency in mind, it offers a range of features that simplify the booking process, enhance productivity, and ensure your meeting rooms are utilised to their fullest potential.
Thanks to a single, real-time view of every room.
Automated scheduling frees people from chasing rooms and updating calendars by hand.
So you get more from your existing rooms.
They can be pre-booked into spaces and welcomed smoothly.
A scalable platform that manages a single office or a multi-site organisation from one place.
Our UK-based support team is always available whenever our booking management software customers need us. We are available 24/7, all you need to do is simply reach out to us!
Why Organisations Choose InVentry
InVentry is a UK software company behind sign-in and space-booking solutions, and our meeting room booking system, Space Bookings, is developed and supported right here in the UK. It’s trusted by more than 10,000 organisations – including National Grid, EDF Energy, the Home Office and Legal & General. As an ISO 9001 and ISO 27001 accredited company, we take the security of your data as seriously as you do. Every customer is backed by our UK-based support team, available 24/7, so you can get started with confidence.
Rated 4.3 on Google Reviews.
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
Space Bookings has streamlined our room booking process, allowing everyone within the business to easily book meeting rooms whilst offering a professional and impressive system.
Meet Some Of Our Existing Customers
Space Booking Integrations
Space Bookings connects with the platforms and hardware your workplace relies on: Microsoft Outlook, Google Workspace, Microsoft Teams, meeting room display screens and RFID staff cards. It also works alongside InVentry’s wider visitor management so guests and contractors can be pre-booked into rooms and signed in professionally.
Google Workspace
Send invites through Gmail Suites to all meeting invitees.
Microsoft Outlook
Send instant notifications through Microsoft Outlook to those attending.
Microsoft Teams
Invite virtual-attendees through Microsoft Teams to attend.
Meeting Room Screens
Use meeting room screens to view live availability and book your meeting rooms.
RFID
Simply use your staff RFID card to tap and sign into your booked space.
Meeting Room Booking System FAQs
InVentry’s UK meeting room booking system provides a seamless way to schedule, manage, and optimise your spaces with ease. Below, you’ll find answers to common questions about our room booking solution, helping you understand how it can improve your organisation’s space management.
A meeting room booking system is software that lets people check availability, reserve rooms and manage schedules for shared meeting spaces. InVentry’s cloud-based system, Space Bookings, adds real-time room displays, calendar integration and resource booking, and works equally well for meeting rooms, conference rooms and boardrooms.
Staff view live availability, book the room they need, and the reservation syncs into their Outlook or Google calendar. Displays outside each room show current bookings, and administrators can set parameters such as room capacity, available equipment and booking durations. Because it’s cloud-based, it updates in real time and prevents double bookings.
Our meeting room booking software is designed to be scalable and can manage multiple locations or workspaces. It provides a centralised solution for all your meeting room reservations, allowing organisations with multiple offices to maintain seamless scheduling across all locations.
Yes. Space Bookings is fully scalable. It handles conference room scheduling and management alongside standard meeting rooms, and centralises bookings across multiple offices so you can manage every location from one platform.
Yes – Space Bookings integrates with Microsoft Outlook, Google Workspace and Microsoft Teams, so bookings appear automatically in meeting invitations and virtual attendees can be added with ease.
Every customer is supported by our UK-based team, available 24/7 through our support portal. If anything goes wrong, we’ll have you back up and running quickly.
Want To Know More About Our Meeting Room Booking System?
See how Space Bookings can simplify booking across your meeting rooms, conference rooms and boardrooms. Request a brochure or book your free demo today, and we’ll show you how your organisation can get more from every space.
Case Studies
Trafford Centre
InVentry helps the Trafford Centre streamline their room booking software and offer a professional sign in system for over 200 partners
Read More
Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
Read More
Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
Read More
Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
Read More
Oryx International School
Oryx International School, based in the vibrant capital of Qatar, is a premium British school exclusively for the children of Qatar Airways employees.
Read More
BASF
Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.
Read More
LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
Read More
Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
Read More
Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
Read More
Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
Read More
Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
Read More
Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
Read More
Matrix Polymers
Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process
Read More
Thompsons Commercials
InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.
Read More
Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
Read More
ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
Read More
Woods Foodservice
Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation
Read More
Bericap UK
InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management
Read More
Calderdale Council
Find out how Calderdale Council modernised their election process and remained GDPR compliant.
Read More
Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
Read More
Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
Read More
White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
Read More
TRW Systems
Find out how TRW Systems are using InVentry as their virtual reception for visitors and staff creating the right first impression
Read More
Portsmouth Football Club
Find out how Portsmouth Football Club have utilised InVentry and our custom questions module
Read More
Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
Read More
Geotech
Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation
Read More
Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
Read More
Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
Read More
Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
Read MoreRead Our Latest Blogs
Room Booking Systems Integrations With Your Existing Tools
Effective meeting management is essential for ensuring productivity and seamless collaboration. Space booking software is a game-changer for businesses, providing a centralised platform for scheduling and managing meetings.…
Read More
Reserving Conference Rooms: What is a Conference Room Booking System and Why You Need One
The efficient management of meeting spaces is crucial for productivity and collaboration for any business. A conference booking system is a digital solution designed to streamline the process…
Read More
Enhancing Collaboration with a Meeting Room Management System
A meeting room management system is not just a tool – it’s a strategic solution that enables organisations to optimise workspace utilisation, streamline communication, and foster team productivity.…
Read More
What Is a Room Booking System?
At InVentry, we often speak to organisations struggling with managing their office spaces effectively. Whether it’s meeting rooms, collaborative areas, or even desks, knowing who is using what…
Read More
Contact Us
Want to Know More About Our Meeting Room Booking System? Contact Us Today!
Request a brochure or book your free space booking system demo today and find out how your business can benefit from our meeting room booking solution, Space Bookings.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form