
Workspace & Room Booking Software To Simplify Reservations
Use InVentry’s Space Bookings to simplify reservation processes and boost resource utilisation.
Easily navigate your workspace management and bookings with our workspace and room booking software.
A Simple Meeting Room Solution to Manage your Organisation’s Space
In the modern workplace, meeting rooms are crucial spaces where your staff can come together to collaborate, brainstorm, and make important decisions. As such, it’s essential that meeting rooms have room booking systems in place to manage room reservations and ensure that only authorised personnel can access these spaces when they have been booked out.

With InVentry’s room booking solution – Space Bookings – you can ensure that your organisation is professionally prepared by easily reserving rooms and spaces as and when you send your visitors a pre-booked email invitation to your site. Integrated with Gmail Suites and Outlook, our meeting room management software can help you ensure your organisation is as flexible as ever.

With our meeting, conference and board room booking system, you can pre-book rooms to ensure you have the privacy you need to make your visitors feel welcome. Whether you need our space booking software to book a room for an internal event, or an external meeting, our commercial and office space reservation software has you covered!

Trusted By More Than 10,000 Organisations
Designed in the UK, with workspaces in mind, our room booking solution is now an essential tool for medium to large offices and workspaces of all kinds. Fully equipped and seamlessly integrated, InVentry provides a robust space booking solution to help you optimise and manage your meeting room bookings efficiently.
With our hybrid approach, this workspace and room reservation software simplifies the room booking process, keeps scheduling information secure, and empowers your staff to feel confident knowing that every meeting is accounted for. Whether you’re managing a small office or a large corporate building, our workspace and room reservation software ensures your workspace is organised, accessible, and running smoothly.
The Many Features to Our Office Space Reservation Software
When choosing our office space reservation software, you will gain access to many features that can help your businesses efficiency and make use of all of your available resources. Features of InVentry’s space booking software include:
Integrated
Our room booking software integrates seamlessly with Gmail Suites and Outlook, meaning when you reserve a space, you can automatically display what room or workspace you’ve reserved in the meeting and space booking system email invitation sent out to your attendees. Whether managing internal meetings or hosting external guests, our integrations ensure a smooth, professional booking process every time.
Customisable
Personalise your room management system with your organisation’s logo and custom messaging to heighten your brand awareness for any visitors. You can even customise your room bookings software settings such as room capacity, duration options and equipment availability, to ensure the room meets your needs. With complete flexibility, you can optimise your room management system to enhance efficiency and deliver a seamless booking experience.
Cloud-Based
Any scheduled meetings are pulled directly through to the Cloud, which means if your organisation has any temporary connection issues to the space reservation software, your booking will still be displayed outside your chosen meeting room and staff members are constantly aware of any booked spaces.
Hardware Display
The meeting room’s hardware will display a daily view of the upcoming schedule in our room booking system, so staff members are aware of any booked or available spaces at a glance.; This is great for any last minute meetings that may pop up and helps teams stay organised and make the most of available workspace.
Real-Time Availability
Meeting cancelled at the last minute or do you no longer need the room? That’s not a problem for our office reservation software! Simply use our conference room management software to remove the room number from your booking so you can quickly free up spaces for others.
Book Beyond Rooms
Our booking management system goes beyond just reserving rooms – it can also streamline visitor experiences. With our intuitive software, visitors and contractors can pre-book a car parking space as part of their booking process. Other settings that can be booked with InVentry’s space booking software include auditoriums, desks, common areas, clinical settings and even school sports halls!
Our Room Booking System is Perfect for…
When opting for our room booking solution, you can customise your space booking system and what can be booked to suit your business needs. Below is a selection of people who use our room booking management system.

Receptionists
Coordinate spaces, prevent double bookings, and streamline for smooth visitor experiences.

Office Managers
Knowledge of internal and external meetings with visitors in pre-booked spaces.

Directors
Strategic decision-making and host high-level meetings in your pre-booked rooms.

Project Managers
Efficiently allocate workspace and ensure resources are available to optimise productivity.
Solutions For Your Spaces
When opting for our booking management system, you can customise how you use the software and what can be booked by users. Below is a selection of how people use our booking management system.

Conference Rooms
Book larger spaces for presentations or group events you may be running when using our conference room booking system.
Learn More
Meeting Rooms
Use our meeting room booking software to secure your meeting rooms that match your specific requirements. Our meeting room solutions can be customised to your needs.
Learn More
Board Rooms
Ensure you have your boardroom booked for important meetings of directors and shareholders with our boardroom booking software.
Learn More
Auditoriums
Use our room booking system to allow staff to book your large halls and venues for conferences, presentations, or talks.
Learn More
Sports Facilities
InVentry’s space reservation software allows you to easily manage bookings from external sports clubs and associations.
Learn More
Room Management Software Benefits
There are many key benefits to using our room management solution, see some of the perks to using our Space Bookings software below!
Using our meeting, conference and board room reservation software make booking spaces easy to do and offers a number of simple functions which help you plan and organise your meetings effectively. Whether you’re coordinating daily team catch-ups or booking large conference spaces, our office space reservation software ensures you have full visibility and control over room availability, preventing double bookings and streamlining workplace operations.
When a room is occupied, staff can use InVentry’s room booking system to instantly view which spaces and rooms are available via any Space Bookings device! Users can effortlessly identify the status of a space at a glance with our handy traffic light system where green means available, yellow for pending, and red for occupied.
Whether you’re organising an internal event or an important client meeting, InVentry’s office space reservation software enables you to easily find and book the work spaces you need to reserve, and avoid scheduling conflicts within our space booking solution tools.
Simplify your booking process with our room booking tool by allowing users to quickly find and reserve available rooms, reducing administrative burden and saving time. Enable users to quickly locate and reserve available rooms, eliminating unnecessary delays and reducing administrative workload. By automating and simplifying reservations, your organisation can save valuable time while ensuring a smooth and efficient booking experience.
With our Check In feature, organisations can efficiently manage their rooms and spaces with a single tap! Simply check in on your Space Bookings device when your meeting has started to ensure room transparency! This not only helps to prevent ghost bookings and unused spaces but also keeps your workplace running smoothly. By checking in as your meeting starts, you enhance visibility, optimise room availability, and create a seamless booking experience for everyone in your organisation.
Eliminate conflicts and clashes by providing a centralised, real-time space booking system for managing room and desk reservations, ensuring that spaces are not double-booked and that all users have clear visibility of availability. By integrating with calendars, and allowing instant updates, it prevents misunderstandings and last-minute disputes over workspace allocations..
Want to know which spaces are more popular or if one space isn’t as utilised as it could be? Our room management software provides analytics such as occupancy rates, booking trends, and peak usage times to ensure your spaces are optimally managed and efficiently used.
We understand that managing your spaces efficiently is crucial, which is why our dedicated support team is always here to help. Our UK-based support team is always available whenever our booking management system customers need us. We are available 24/7, all you need to do is simply reach out to us!
Space Booking Integrations
Using our workspace management software, Space Bookings, has been designed to make your internal processes more efficient for all users. To assist with this, you can integrate our office space reservation software with various third-party platforms and hardware devices. These integrations include:
Gmail Suites
Send invites through Gmail Suites to all meeting participants.
Microsoft Outlook
Send instant invites through Microsoft Outlook to those attending
Microsoft Teams
Invite attendees through Microsoft Teams to attend virtually.
Meeting Room Screens
Use room screens to view live availability and book your rooms and spaces.
Space Booking Software FAQs
Managing meeting rooms and shared spaces efficiently is essential for any organisation. InVentry’s office space reservation software provides a seamless way to schedule, manage, and optimise your spaces with ease. Below, you’ll find answers to common questions about our room booking solution, helping you understand how it can improve your organisation’s space management.
InVentry Space Bookings is a room booking system that allows organisations to efficiently manage meeting rooms, workspaces, and shared facilities. It streamlines reservations, reduces double bookings, and enhances overall space utilisation.
Our space booking system is designed with advanced security measures, ensuring that all booking data is protected, user permissions are managed efficiently, and sensitive information remains secure.
Our room booking software allows you to view available rooms, book spaces, and manage reservations through a centralised platform. It includes features like room availability calendars, integration with email/calendar systems (e.g. Outlook or Google Calendar), and includes automated email and notification alerts to remind users of upcoming bookings and prevent missed appointments.
As Space Bookings is a cloud-based room reservation software, you can access and manage your bookings from anywhere with an internet connection. By using our room booking tool, you can ensure flexibility and ease of use for staff, managers, directors and administrators.
Our room booking software simplifies the process of scheduling and managing rooms, ensuring that spaces are used effectively. It eliminates scheduling conflicts, provides real-time availability, and integrates seamlessly with existing systems to enhance efficiency.
Our room booking system supports multi-site organisations, allowing you to manage bookings across different locations from a centralised platform.
Our booking management system offers detailed reports on room usage, booking trends, and space utilisation, helping you make informed decisions about resource allocation. All of your room analytics are available in real-time allowing you to make instant decisions.
Should something go wrong, we have our UK-based technical support team on hand 24/7, just in case anything goes wrong. You can reach out to them with your issue through our support portal and they will have you back up and running in no time!
Read Our Latest Blogs

Best Practices for Meeting Room Management
Meeting room scheduling mishaps like double bookings can derail productivity and create frustration among employees. Implementing an effective meeting room booking management system is crucial to ensure smooth…
Read More

Space Booking Solutions: Top Benefits of Using Space Booking Software for Office Efficiency
Optimising office space is essential for boosting productivity and ensuring a smooth workflow. Whether you’re managing a small office or a large corporate building, the need for efficient…
Read More

5 Common Challenges in Space Management Software Implementation
Space management software is a powerful tool which offers many benefits to businesses, like optimising their office spaces, improving operational efficiency, and reducing costs. However, like any software…
Read More

Is a Space Booking System Worth the Investment?
Organisations are continually seeking ways to optimise their resources and enhance operational efficiency. Implementing a space booking system is one such strategy that promises improved space utilisation and…
Read More
Meet Some Of Our Existing Customers

































Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
Space Bookings has streamlined our room booking process, allowing everyone within the business to easily book meeting rooms whilst offering a professional and impressive system.
Contact Us
Want to Know More About our Room Booking Software? Contact Us Today!
Request a brochure or book your free space booking system demo today and find out how your business can benefit from our room management software, Space Bookings.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
Case Studies

White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
Read More
Portsmouth Football Club
Find out how Portsmouth Football Club have utilised InVentry and our custom questions module
Read More
Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
Read More
Bericap UK
InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management
Read More
Trafford Centre
InVentry helps the Trafford Centre streamline their room booking software and offer a professional sign in system for over 200 partners
Read More
Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
Read More
ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
Read More
Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
Read More
Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
Read More
Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
Read More
Geotech
Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation
Read More
LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
Read More
Matrix Polymers
Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process
Read More
Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
Read More
Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
Read More
TRW Systems
Find out how TRW Systems are using InVentry as their virtual reception for visitors and staff creating the right first impression
Read More
Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
Read More
Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
Read More
Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
Read More
BASF
Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.
Read More
Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
Read More
Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
Read More
Calderdale Council
Find out how Calderdale Council modernised their election process and remained GDPR compliant.
Read More
Woods Foodservice
Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation
Read More
Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
Read More
Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
Read More
Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
Read More
Thompsons Commercials
InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.
Read More