How to Set Up a Robust Manufacturing Visitor Management System in Your Factory

Manufacturing Visitor Management System Min

A Manufacturing Visitor Management System (VMS) is an essential tool for modern factories, enhancing security, compliance, and operational efficiency. As a leading visitor management solution provider, InVentry can help you with a comprehensive and robust solution, tailored for the manufacturing sector

Here we explore what a Manufacturing VMS from InVentry entails and the numerous benefits it offers.

What is a Manufacturing Visitor Management System from InVentry?

InVentry’s Manufacturing Visitor Management System is a digital platform designed to streamline the process of managing visitors in any factory setting – from printers to food manufacturers to more specialised clothing manufacturing settings. It replaces traditional paper-based logbooks with an advanced electronic system that offers real-time data, enhanced security features, and seamless integration with existing security and administrative systems.

Key Features of InVentry’s Manufacturing VMS:

Digital Check-in and Check-out: Visitors use touch-screen sign-in kiosks or mobile devices to sign in and out, reducing paperwork and ensuring accurate data capture.

Pre-registration: Visitors can pre-register online before their visit, speeding up the check-in process and allowing the factory to prepare for their arrival.

Badge Printing: Automatically print visitor badges with photographs, names, and visit details for easy identification.

Host Notifications: Automatically notify hosts when their visitors arrive, reducing waiting times and improving visitor experience.

Health and Safety Compliance: Ensure visitors read and acknowledge health and safety policies before entering the premises.

Real-time Analytics and Reporting: Generate detailed reports on visitor traffic, duration of stay, and other key metrics for improved management insights.

Integration with Access Control Systems: Sync with existing security systems such as Paxton or Salto, to control and monitor visitor access to different areas of the factory.

Emergency Evacuation Management: Maintain a real-time list of all visitors on-site for efficient emergency evacuations.

Benefits of Implementing InVentry’s Manufacturing Visitor Management System

Implementing InVentry’s Manufacturing Visitor Management System offers a range of benefits that significantly enhance the efficiency, security, and overall management of visitor interactions in manufacturing facilities. Here are the key advantages of integrating this advanced system:

  1. Enhanced Security

A robust VMS significantly enhances factory security by ensuring that only authorised individuals gain entry. The digital check-in process can include ID verification and photograph capture, reducing the risk of unauthorised access. Integrating with access control systems further restricts visitor movement to designated areas.

  1. Improved Compliance

Factories must adhere to strict regulations, especially regarding safety and data protection. InVentry’s VMS helps maintain compliance by ensuring all visitors acknowledge and adhere to health and safety protocols. Additionally, digital records facilitate easier audits and inspections, providing clear and organised data.

  1. Operational Efficiency

By automating the visitor management process, factories can significantly reduce administrative workload. Pre-registration and digital check-ins streamline the process, allowing staff to focus on core operational tasks. Host notifications ensure minimal disruption to the workflow, as employees are promptly informed of visitor arrivals.

  1. Better Visitor Experience

A seamless and efficient check-in process creates a positive first impression for visitors. Quick check-ins, immediate badge printing, and pre-visit registrations reduce waiting times and enhance the overall visitor experience. Prompt notifications to hosts ensure visitors are promptly attended to, improving overall satisfaction.

  1. Real-time Data and Insights

InVentry’s VMS provides valuable real-time data and insights into visitor patterns and behaviours. This information can help factories optimise their visitor management processes, identify peak visitation times, and enhance overall security protocols. Detailed reports are invaluable for strategic planning and improving operational efficiency.

  1. Emergency Preparedness

In the event of an emergency, having an accurate, real-time list of all visitors on-site is essential for effective evacuation and safety procedures. InVentry’s system ensures this information is readily accessible, enhancing the factory’s ability to manage emergencies efficiently and safely.

  1. Brand Image and Professionalism

Implementing a state-of-the-art system reflects a business’s commitment to security, efficiency, and technological advancement. As well as offering a professional image to visitors, clients, and stakeholders, reinforcing trust and credibility.

Steps to Implement InVentry’s Manufacturing Visitor Management System

Assessment and Planning: Evaluate your current visitor management process, identify areas for improvement, and define your specific needs.

  1. System Selection: Choose the appropriate InVentry VMS options that fit your factory’s requirements.
  2. Integration: Ensure the VMS integrates seamlessly with your existing access control and security systems.
  3. Installation: Set up the necessary hardware, such as touch-screen kiosks and badge printers, in strategic locations within your facility.
  4. Training: Train your staff on how to use the new system effectively, ensuring they understand all features and functionalities.
  5. Testing: Conduct thorough testing to identify and resolve any issues before going live.
  6. Go Live and Monitor: Launch the system and monitor its performance, gathering feedback for any further adjustments.

A robust Manufacturing Visitor Management System offers significant benefits, from enhanced security and compliance to improved efficiency and visitor experience. By implementing such a system, factories can streamline their operations, safeguard their premises, and present a professional image to all visitors. 

How InVentry can help

InVentry’s manufacturing visitor management solution can help you safeguard your property and employees, in one easy-to-use system. Contact our team today to discuss how our manufacturing asset management system options can help your business.