Office Sign In System For Staff Visitors & Contractors
Utilise our office visitor management system to manage your guests and allow staff to sign in at the touch of a button.
Create a sleek, modern first impression that reflects your business from the moment someone arrives. An office visitor management system transforms your reception area into a smart, professional welcome point – making check-ins effortless while ensuring staff, visitors, and contractors feel recognised, secure, and genuinely valued.
Prices start from as little as £70 per month.
Versatile & Accurate Office Visitor Management Door Access Control
InVentry is the market leader of office visitor management systems. Installed in over 10,000 organisations across the UK and globally, with varied clients from agencies to large multi-national businesses; we are truly pioneers of office visitor sign in systems.
The InVentry office visitor management system gives you the power to manage visitors, staff, and contractors and is fully customisable to give every visitor a great first impression of your organisation. Enable contactless sign in for pre-booked visitors by utilising our new invitations, which include a QR code for easy sign in in our office contractor system.
We also integrate our software with various door access systems; including Paxton, Salto, Almas Industries and Suprema! With our door access integrations, you can allow your staff members and visitors access to your site with a single swipe of a personalised ID badge or via our Access Invitations!
That Offers A Sleek, Modern Welcome…
Offices often have to deal with the likes of fire evacuation roll calls, visitors signing in and out, as well as staff management. InVentry’s office visitor management software can take care of all those for you. With a sleek and modern look, our office visitor management system is built to create the right first impression in your reception area for clients and customers coming on-site. With a stylish touchscreen and webcam designed specifically for office visitor management, your staff & guests won’t be disappointed! Plus, we even offer a 30-Day Money Back Guarantee, so if you have a change of heart, you can return the system for a full refund!
To Staff In Offices Across The UK!
With InVentry’s Anywhere App your staff can have the ability to sign in remotely, so if your office offers a hybrid approach to working, we’ve got you covered! Our office staff sign in system allows you to see who is signed into your site is available at just a touch of a button, which means if you’re looking for a specific member of staff you just click on the “signed in staff” tab to see if they’re onsite or working from home – perfect for fire evacuation lists.
Our latest enhancement of this feature; Remote Worker GPS Location, will also allow you to see the remote location where an employee has signed in and out in InVentry’s office staff sign in system. With our Office Staff Sign In System you’re able to see who’s working from home, who’s in the office and who’s off-site, meaning hybrid working has never been more efficient!
Temporary RFID Access Passes For Offices
InVentry’s office visitor management system uses RFID Label Rolls to provide a simple, secure solution for issuing temporary access badges to visitors, contractors, or short-term users. Each label features an encrypted RFID chip, seamlessly integrating with existing access control systems to grant, monitor, and automatically revoke access. Designed for on-demand printing, these labels streamline reception processes, reduce administrative tasks, and enhance security by preventing badge duplication. Durable yet temporary, they deliver a professional visitor experience while supporting audit trails, compliance, and scalable use across single or multiple sites, making them ideal for offices, schools, industrial facilities, and event venues.
The UK’s Leading Provider of Sign In Solutions
Meet Some Of Our Existing Customers
How Our Office Sign In System Works
Our office sign in system is designed to make managing staff, contractors, and visitors simple, secure, and seamless. Follow this step-by-step guide to see exactly how it works from arrival to departure.
1. Pre‑booking & Invitation
The process begins with employees or administrators setting up staff profiles or pre-booking expected visitors through InVentry’s office sign in system. Invitations can be sent with key details and, where required, a unique QR code to enable quick and secure check-in on arrival.
2. Visitor Arrival
When staff or visitors arrive, they can sign in using a touchscreen kiosk, PIN, RFID card, or by scanning their personalised QR code. The system instantly recalls stored information, ensuring a fast and efficient sign-in experience.
3. Photo Capture & Badge Printing
For offices requiring additional security, the system can capture a photo using an integrated webcam and print a personalised ID badge displaying important details such as name, role, company, and host information.
4. Security Check & Declarations
During sign-in, users can be prompted to confirm important information such as health and safety policies, GDPR acknowledgements, or company-specific requirements, helping your workplace remain compliant and secure.
5. Host Notification
The office sign in system can automatically notify hosts or relevant team members via email or SMS when a guest arrives, ensuring a smooth and professional welcome.
6. Visitor Memory & Return Visits
For regular staff and returning visitors, the system securely remembers previous details, allowing for even faster sign-ins with minimal input required.
7. Live Tracking & Evacuation Readiness
Administrators can view a real-time dashboard of everyone currently on-site. In the event of an emergency, accurate evacuation lists can be accessed instantly via the system or remotely through the InVentry Anywhere app.
8. Feedback & Reporting
All sign-in activity is securely stored in the cloud, giving businesses access to detailed reports on attendance, visitor frequency, and workplace usage—helping to improve efficiency, compliance, and overall office management.
Want To Know More About Our Office Sign In Solutions?
Speak to us today to find out more about how our visitor management system for offices can benefit your business.
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Our Staff & Visitor Management Solution for Offices Features
Our all-in-one staff sign in and visitor management software for offices is designed to improve security, streamline operations, and ensure compliance across your business. From managing employees and contractors to controlling visitor access, every feature of our office visitor management system works together to provide a smooth, professional, and efficient sign-in and monitoring experience. InVentry’s electronic office visitor sign in system makes it a memorable experience for when clients, potential customers or contractors arrive on your site.
Staff Management
Make staff check-ins quick and secure with digital sign-ins. Employees can use ID cards, scanners, or mobile devices, reducing admin time and keeping attendance accurate.
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Visitor Management
Greet visitors professionally while keeping track of everyone on site. The system records visitor details, prints badges, and logs visits to enhance security and compliance.
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Contractor Management
Ensure a professional welcome for all visitors while maintaining an accurate log of everyone on-site. The system captures visitor information, generates badges, and records visit details to bolster security and ensure compliance.
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Kiosks
With our Office Sign-In System, customisable sign-in kiosks let employees, contractors, and visitors check in quickly and securely. Touch screens capture photos, print badges, and update records instantly.
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Integrations
Our Office Sign-In System connects seamlessly with your existing platforms, including access control and identity management software, keeping all data synced and consistent across your business.
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Evacuation Management
With our Office Sign-In System, instantly generate a real-time evacuation list of all employees, contractors, and visitors on site. Access it on any device to speed up roll calls and ensure everyone is accounted for.
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Events
Our Office Sign-In System streamlines organising and managing events. From guest pre-registration to digital check-in on the day, it simplifies attendance tracking and enhances the visitor experience.
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ID Cards & Scanners
With our Office Sign-In System, issue professional ID cards for employees, contractors, and visitors to enable quick, secure sign-ins. Compatible scanners make the process effortless, ensuring accurate identification and access control at every entry point.
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Office Sign in System Benefits
Our system is designed to transform your reception into a smart, efficient, and welcoming environment – helping you create the right impression while keeping your workplace secure and running smoothly.
A sleek, digital sign-in process instantly elevates your reception area, presenting a professional and organised image that reflects your brand from the moment visitors walk in.
With our system, staff, visitors, and contractors can sign in quickly and effortlessly, reducing queues and removing the risk of manual errors.
Our system gives you real-time visibility of everyone on-site, helping you maintain a safer environment and meet compliance requirements with confidence.
Our system ensures you can account for everyone during an emergency, with accurate, up-to-date records that support fire evacuation procedures.
Our office sign in system automates everyday reception tasks such as visitor logs, badge printing, and notifications—saving time and improving efficiency.
The ability to record site inductions in our office visitor management system streamlines the process of ensuring that all visitors and contractors complete necessary safety and compliance training before accessing the site, enhancing safety, efficiency, and regulatory adherence.
Whether you operate a single site or multiple locations, our system scales with your business, ensuring consistent processes across all reception areas.
Our Key Office Sectors
Find out how InVentry’s Office Sign-In System can simplify and secure employee, contractor, and visitor sign-ins for your business by choosing an option below.
Agencies
Agencies can transform visitor sign in with our smart, secure tool that makes every arrival feel polished and efficient.
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Training & Event Centres
Event centres can transform visitor sign in with a smart, secure tool that ensures every guest arrival runs smoothly and effortlessly.
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Data Centres
Data centres can upgrade visitor sign in with secure, seamless management that keeps every access point safe and controlled.
Learn MoreStaff Roles Our Visitor Sign In System For Offices Is Perfect For…
First impressions count, and your reception is where they start. InVentry’s visitor sign in tool modernises the sign-in process, providing your organisation with a professional edge while improving safety, compliance, and efficiency. Our all-in-one visitor sign in platform for office businesses makes welcoming guests, contractors, and staff seamless and secure, and is ideal for:
Receptionists
Streamline front-desk operations and reduce waiting times with automated visitor check-ins designed for offices.
Facilities/Office Managers
Easily monitor and manage access across multiple entry points, with full visibility of everyone on-site at your office – or across multiple sites throughout the UK.
Health & Safety Officers
Maintain accurate visitor logs for fire roll calls and ensure full compliance with safety protocols across your office.
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
Checkpoint has allowed us to have more opportunities for staff to get in and out of our building without the need for a temporary ID card. Not only for staff members who may have lost their ID card, but also those who may pop out at lunch and accidentally leave it on their desk, you know that they’ll always have their phone on them in order to get back into the building – is been a massive problem-solver!
– Sarah Marsden
Case Studies
Trafford Centre
InVentry helps the Trafford Centre streamline their room booking software and offer a professional sign in system for over 200 partners
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Portsmouth Football Club
Find out how Portsmouth Football Club have utilised InVentry and our custom questions module
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TRW Systems
Find out how TRW Systems are using InVentry as their virtual reception for visitors and staff creating the right first impression
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Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
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Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
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The Engine House Bexley
InVentry provides The Engine House Bexley with a solution that seamlessly integrates with their Paxton access control system.
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ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
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Geotech
Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation
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Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
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Calderdale Council
Find out how Calderdale Council modernised their election process and remained GDPR compliant.
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Matrix Polymers
Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process
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BASF
Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.
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Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
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Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
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Checkpoint
See how InVentry enabled instant door access whilst removing the need to issue temporary access cards with Checkpoint
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Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
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McAuliffe Site Services
InVentry helps McAuliffe Site Services to improve their Asset Management with Audit & Compliance
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Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
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Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
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Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
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Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
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Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
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The Oldershaw School
See how InVentry’s Pre-Booking feature evolves The Oldershaw School’s Audit & Compliance software and simplifies their asset management
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Oastlers School
InVentry helps Oastlers School to improve their Asset Management process with our Audit & Compliance software!
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Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
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Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
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LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
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Oryx International School
Oryx International School, based in the vibrant capital of Qatar, is a premium British school exclusively for the children of Qatar Airways employees.
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Woods Foodservice
Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation
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Bericap UK
InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management
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Thompsons Commercials
InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.
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Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
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Bufab UK
See how InVentry enabled instant door access without the need for an internet connection with Checkpoint
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White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
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Loreto College
InVentry helps Loreto College automate their visitor arrival process without compromising on security with the latest Paxton integration
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Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
Read MoreContact Us
Get in Touch Today to Learn More About Our Office Visitor Management System.
Request a brochure, or fill in the contact form today and find out how your business can benefit from our office visitor management system.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
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