DBS Check on InVentry Screen in a Circle

Simple, Secure Safeguarding with InVentry’s DBS Check Software

Streamline your safeguarding with InVentry’s cloud-based DBS check system to check DBS statuses.

InVentry’s DBS check system offers a secure, efficient way to manage and monitor safeguarding credentials across your organisation. Our intuitive DBS check software simplifies the process of verifying and recording DBS status, while keeping everything accurate and compliant. With a built-in single central record software, you gain a clear, real-time overview of all staff and visitor checks, ensuring your safeguarding records are always up to date. Reduce admin time, eliminate manual errors, and ensure full compliance – all from one central, easy-to-use platform.

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A DBS Check System to Simplify Safer Recruitment and Site Access with InVentry…

Streamline your safeguarding process with InVentry’s DBS check system, a secure and reliable solution designed to help you track and manage staff and visitor credentials with confidence. Fully integrated and accessible via any device, our DBS check software eliminates the need for paper trails and manual logs. Whether you’re onboarding new staff, managing contractors, or updating existing records, InVentry ensures accurate verification and seamless compliance – delivering a smarter, safer way to maintain oversight through a flexible and scalable platform.

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That Gives Admin and Safeguarding Leads Complete Control Through Powerful DBS Check Software…

Created for busy administrative teams, InVentry’s DBS check software puts full control in your hands. From automated alerts to real-time syncing, you can manage checks, status updates, and expiry tracking all in one place. Staff can access and update data securely from any device, while the system reduces the burden of manual entry and monitoring. As part of a comprehensive safeguarding strategy, it saves valuable time and ensures your records are always current, accurate, and audit-ready.

And Keeps You Fully Compliant Alongside our Secure Single Central Record Software Solution.

Compliance is built into every part of InVentry’s single central record software, supporting your safeguarding obligations with complete visibility and control. From digital logs and timestamped entries to permission-based access, your records remain secure and transparent. Whether for inspections or internal reviews, InVentry provides the confidence and clarity you need – making it easier than ever to meet DfE guidelines with a robust, user-friendly DBS check system.

How Our InVentry Central System Works

Discover how easy our DBS checker system is to use!

Simple

InVentry’s DBS check system makes safeguarding simple, fast, and paper-free. With an intuitive, easy-to-use interface, staff and contractors can be checked and recorded in just a few clicks. Whether you’re onboarding new hires or verifying visitors, our DBS check software allows you to manage vetting quickly from any connected device – removing the need for manual records while ensuring safer recruitment from day one.

Smart

Working seamlessly in the background, InVentry’s DBS check software integrates with your existing systems to keep checks, expiry alerts, and audit logs up to date in real time. Features like document upload, status tracking, and automated reminders ensure nothing slips through the cracks. With everything accessible via our secure dbs tracking system, you gain total oversight and peace of mind over your DBS management processes.

Effective

Designed for compliance and scalability, InVentry’sdbs tracking system is ideal for schools, MATs, and organisations handling large volumes of DBS checks. From fully auditable records to role-based access controls, it simplifies safeguarding while ensuring your checks are accurate, timely, and fully GDPR-compliant. Whether managing a single site or multiple locations, our DBS check system keeps you protected and inspection-ready at all times.

The Many Features Of Our DBS Checker Software

InVentry’s DBS check software is designed to take the stress out of safeguarding and compliance. Whether you’re a school, MAT, or organisation responsible for vetting large volumes of individuals, our DBS check system streamlines the entire process – from collecting data to monitoring expiry dates. With secure access, real-time updates, and seamless integration with your DBS tracking system, it ensures you remain compliant, organised, and fully inspection-ready.

Flexible

Our DBS check system adapts to the way your organisation works. Whether you’re handling routine staff checks or managing a rotating pool of contractors and volunteers, you can configure the software to reflect your internal policies. Set roles, access levels, expiry tracking, and custom notifications across one site or many. As a cloud-based solution, it gives you consistent, secure control wherever you’re working.

Professional

Built for organisations that take safeguarding seriously, InVentry’s DBS check software provides a smooth and professional user experience. Designed to integrate easily into your workflows, it eliminates manual spreadsheets and outdated tracking methods. With branded interfaces and real-time syncing to our single central record software, it’s the digital upgrade your safeguarding process needs.

Tamper Resistant

Security is fundamental to our DBS check system. All data is encrypted, with user-specific access controls and automated audit trails that log every update and check. You’ll always know who’s been cleared, when, and by whom. Backups and permission-based access help protect sensitive information, supporting both GDPR compliance and robust safeguarding procedures.

Robust

Whether you’re checking a handful of staff or managing hundreds across a trust, InVentry’s DBS check software performs reliably under pressure. With high uptime, quick data retrieval, and automated reminders, it takes the admin burden off your team. Even during peak hiring periods or inspection prep, your DBS check system won’t let you down.

Customisable

No two organisations are the same, which is why our DBS check software is fully customisable. Tailor input fields, document requirements, approval workflows, and notifications to match your safeguarding policies. Every element of the system works with your single central record software, creating a smooth, end-to-end process built around your exact needs.

Multi Use

Beyond initial vetting, InVentry’s DBS check system supports ongoing staff and contractor management. Use it to monitor renewals, flag gaps in compliance, and prepare inspection-ready reports direct. It’s more than a ticking box – it’s a complete digital solution for safeguarding clarity, control, and confidence.

Want To Know More About Our DBS Check Software?

Speak to us today to find out more about how our DBS check software can benefit your school or business.

InVentry’s DBS Check System Is Ideal For…

InVentry’s DBS check software is designed to support key roles across schools, trusts, and organisations by simplifying vetting processes, automating compliance, and enhancing safeguarding. Whether you’re responsible for HR, admin, or leadership oversight, our DBS check system empowers your team with intuitive tools that reduce workload and strengthen data integrity. Here’s how different roles benefit:

HR & Safeguarding Teams

Human resources and safeguarding leads rely on our DBS check software to streamline background checks, monitor expiry dates, and maintain accurate, up-to-date records. With automated alerts and seamless integration, they can stay ahead of compliance requirements without chasing paperwork.

Office & Reception Staff

Admin teams benefit from reduced data entry and simplified processes through our intuitive DBS check system. Pre-populated forms, status tracking, and instant ID validation take the pressure off manual checks, while helping ensure every individual is vetted and logged correctly.

IT & Data Managers

IT teams trust the secure, cloud-based infrastructure of our DBS check software. With encrypted data, permission-based access, and audit-ready logs, it integrates effortlessly into your wider digital environment – ensuring data compliance without extra complexity.

School Leaders & Trust Executives

Senior leaders use InVentry’s DBS check system for instant access to centralised staff vetting records. With detailed reporting and real-time overviews of safeguarding status, they can support inspections, make informed decisions, and ensure all policies are being followed consistently across sites.

Compliance & Inspection Officers

Regulatory compliance is made simpler with our DBS check software. Every action is logged, every check is timestamped, and every detail is audit-ready – making it easier to demonstrate due diligence and maintain a fully compliant single central record across your organisation.

Volunteer & Contractor Coordinators

Those managing temporary or rotating individuals benefit from a DBS check system that’s quick to use and easy to scale. Coordinators can pre-screen contractors or volunteers, monitor check status, and ensure all safeguarding documentation is in place before anyone sets foot on site.

Simplified DBS Checks Across Key Sectors with InVentry Central

InVentry’s DBS check system supports a wide range of sectors, delivering a secure, compliant, and efficient way to manage background checks, safeguarding, and staff vetting. Whether you’re in education, healthcare, or the corporate sector, our DBS check software helps you streamline processes, reduce risk, and maintain a reliable single central record – all from one intuitive platform. Here’s how different industries benefit:

Education Settings

Schools, colleges, and academies rely on InVentry’s DBS check system to manage the vetting process efficiently and confidently. Whether onboarding new staff, engaging volunteers, or hiring contractors, the software supports full regulatory compliance – while keeping your single central record accurate, accessible, and always audit-ready.

Corporate Offices & Workplaces

In fast-paced business environments, safeguarding employees, contractors, and visitors is essential. InVentry’s DBS check software helps HR teams verify individuals quickly, track certificate expiry dates, and ensure only vetted personnel gain access – keeping your single central record fully up to date with minimal effort.

Multi-Site Organisations

Organisations with multiple locations need consistent compliance standards across all sites. InVentry’s DBS check system centralises all safeguarding checks, offering a unified view of vetting statuses across your workforce. With real-time syncing and automated reminders, it supports robust, standardised processes at scale.

Healthcare Facilities

For hospitals, care homes, and medical centres, safeguarding is non-negotiable. InVentry’s DBS check software ensures that all staff, volunteers, and contractors are appropriately checked and recorded within your DBS tracking system. From high-volume onboarding to CQC inspections, the system helps you maintain trust and compliance.

DBS Check System Benefits

InVentry’s DBS check software transforms how organisations manage vetting, safeguarding, and regulatory compliance. Whether you’re part of a school, healthcare setting, or multi-site business, our intuitive DBS check software offers a faster, paperless way to carry out checks, track statuses, and maintain a live single central record – ensuring nothing falls through the cracks.

Secure and Accurate Compliance with InVentry’s DBS Check Software

With InVentry, every DBS check is securely logged, timestamped, and stored to meet industry compliance standards. Our DBS check system reduces manual errors and ensures your DBS tracking system stays accurate and audit-ready. Automated alerts notify you when re-checks are due or documents are missing – keeping you on track and safeguarding standards intact.

Integrates Seamlessly with Your Existing Systems

InVentry’s DBS check software integrates effortlessly with your HR, MIS, or workforce platforms, syncing DBS statuses, certificate dates, and ID details in real time. As a flexible, cloud-based solution, it keeps your single central record up to date – providing a clear, centralised view of staff and contractor compliance across your entire organisation.

A Better Experience for Admins and Staff

Our DBS check system simplifies every step of the vetting process. Staff and contractors can complete checks and upload documents digitally, while administrators benefit from automated tracking, alerts, and reporting. It’s a modern, time-saving solution that reduces paperwork, prevents delays, and frees your team to focus on higher-priority safeguarding tasks.

Fully Customisable to Fit Your Organisation

Every setting is different, which is why InVentry’s DBS check software is built to adapt. Whether you need custom workflows, branded interfaces, or specific approval hierarchies, our platform tailors to your policies – ensuring a smooth, professional DBS checking process that works just the way you need it to.

Always Ready for Inspection

Our DBS tracking system provides complete visibility into who’s been checked, when, and with what outcome. With secure digital records and full traceability, InVentry helps you stay compliant and inspection-ready – offering peace of mind to safeguarding leads and senior management alike. Book a demo or contact us today to see how InVentry’s DBS check system can simplify compliance, save admin time, and strengthen safeguarding across your organisation.

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InVentry’s DBS Checker System FAQS

What is InVentry’s DBS check system, and how does it work?

InVentry’s DBS check system is a secure, cloud-based solution designed to simplify how organisations carry out, monitor, and manage Disclosure and Barring Service (DBS) checks. The system digitises the entire process – from initial submissions to document uploads and status tracking – while automatically updating your DBS tracking system for full compliance and audit readiness.

Can the DBS check software handle checks across multiple sites or trusts?

Yes. InVentry’s DBS check software is built for scalability. Whether you manage a single site or a multi-academy trust, it offers centralised control with site-specific customisation. The system ensures that all DBS data is visible in one place, while maintaining consistency and accuracy across your single central record.

How secure is InVentry’s DBS check system?

Security is fundamental. Our DBS check system uses encrypted data storage, permission-based access, and detailed audit trails. It complies fully with GDPR and safeguarding regulations, ensuring your organisation’s sensitive information is protected and remains secure and inspection-ready.

Is the DBS check software customisable to fit our processes?

Absolutely. InVentry’s DBS check software is highly configurable – allowing you to customise workflows, approval chains, and notifications based on your internal safeguarding procedures. It integrates seamlessly with your HR or MIS platforms, keeping your single central record up to date automatically.

Is the DBS check software easy for staff to use?

Yes. Designed with simplicity in mind, InVentry’s DBS check software provides a clean, intuitive interface for both admins and staff. Whether uploading documents, completing checks, or reviewing compliance status, the system guides users through each step – saving time and reducing admin burden for your team.

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Case Studies

Office – Checkpoint

Checkpoint

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Gartnavel Hospital

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Venues – Sign In Solutions

Grand Theatre Blackpool

See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.

Evacuation

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Education – Paxton Integration

Loreto College

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Venues – Space Bookings

Trafford Centre

InVentry helps the Trafford Centre streamline their room booking software and offer a professional sign in system for over 200 partners

Education – Lessonscan

Trinity School Sevenoaks

InVentry helps Trinity School Sevenoaks to easily track the attendence of their sixth form students with Lessonscan

Office – Audit & Compliance

McAuliffe Site Services

InVentry helps McAuliffe Site Services to improve their Asset Management with Audit & Compliance

Manufacturing – Checkpoint

Bufab UK

See how InVentry enabled instant door access without the need for an internet connection with Checkpoint

Local Government – Sign In Solutions

Calderdale Council

Find out how Calderdale Council modernised their election process and remained GDPR compliant.

Venues – Sign In Solutions

Essendon Country Club

InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls

Training & Events – Sign In Solutions

LOAI – Anderton Centre

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Office – Sign In Solutions

Thompsons Commercials

InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.

Staff Management in Schools

Watch how several schools are using InVentry to manage staff signing in and out and tracking which staff members are onsite at any one time.

MIS Integrations

By integrating with all the leading MIS providers InVentry ensures identity information is always up-to-date.

Education – Sign In Solutions

Cams Lane Primary School

Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.

Education – Sign In Solutions

Pitmaston Primary School

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Skinners’ Academy

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Discovery Bay International School

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Bericap UK

InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management

Office – Sign In Solutions

BASF

Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.

Visitors & Contractors

See how businesses are using InVentry to manage contractor and visitor sign in to know who is on-site at any given time

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Geotech

Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation

Stadiums – Sign In Solutions

Portsmouth Football Club

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Halesbury School

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Woods Foodservice

Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation

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White Woods Primary

See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management

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Matrix Polymers

Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process

Education – Audit & Compliance

The Oldershaw School

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TRW Systems

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Charities – Sign In Solutions

Humbercare

See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security

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ASCL

InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process

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Bury Grammar School

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Elmsleigh Infant & Junior School

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Oryx International School

Oryx International School, based in the vibrant capital of Qatar, is a premium British school exclusively for the children of Qatar Airways employees.