Contractor Management System for Businesses
Remove unnecessary contractor sign in sheet paperwork with our contractor management system
Take control of contractor safety, compliance, and efficiency with our all-in-one Contractor Management System. From onboarding and site inductions to tracking access and monitoring on-site activity, InVentry ensures every contractor is managed securely and professionally. Simplify processes, reduce risk, and keep your business running smoothly – all while creating a seamless experience for your contractors.
Contractor Management System for Contractor Sign-Ins, Inductions & Checks…
Ensuring contractors are properly checked before and when they arrive on your site is critical for your health and safety as well as the security of your business. This is particularly true of schools and other educational establishments, where safeguarding is paramount – and our contractor sign in system can help secure your locations.
That Simplifies Simplify Contractor Compliance
Managing contractors often involves piles of paperwork, delays, and the risk of inaccurate information. In the education sector, for example, all contractors must have up-to-date DBS checks. InVentry’s contractor visitor sign in system securely stores this information, ensuring compliance and reducing administrative headaches
And Streamlines On-Site Contractor Management!
With InVentry, you can perform essential contractor checks at the point of sign-in and provide the necessary access passes for your site. Our system also allows you to manage compliance checks in advance. Quickly view key details like names, contacts, permits, and inductions. Expiry dates are tracked automatically, with notifications sent to the relevant staff and contractor accounts disabled if checks lapse – keeping your site safe and compliant at all times.
Temporary RFID Access Passes
InVentry’s RFID Label Rolls provide a simple, secure way to issue temporary access badges for visitors, contractors, or short-term users. Each label contains an encrypted RFID chip, allowing seamless integration with existing access control systems to grant, monitor, and automatically revoke access. Designed for on-demand printing, these rolls streamline reception processes, reduce admin time, and enhance security by preventing badge duplication. Durable yet temporary, they offer a professional visitor experience while supporting audit trails, compliance, and scalability across single-site or multi-site environments, making them ideal for offices, schools, industrial sites, and event venues.
Meet Some Of Our Existing Customers
How Our Contractor Management System Works
Our contractor management system is designed to give you full control over third-party access to your site, ensuring compliance, safety, and efficiency at every stage. Here’s how it works from pre-arrival to sign-out.
1. Pre-Approval & Contractor Setup
Contractors can be pre-approved and registered in advance, with key details such as company name, contact information, and purpose of visit recorded within the system. Required documentation—such as insurance certificates or RAMS – can also be logged and checked ahead of arrival.
2. Arrival & Sign In
Upon arrival, contractors sign in using the touchscreen kiosk, PIN, or a pre-issued QR code. The contractor management system quickly retrieves their details, ensuring a smooth and professional check-in process.
3. Document Verification & Compliance Checks
During sign-in, contractors can be prompted to confirm that all necessary documentation is valid and up to date. This helps ensure compliance with site policies and reduces risk.
4. Health & Safety Declarations
Contractors are required to review and accept site-specific health and safety information, safeguarding policies, or method statements before gaining access – helping your organisation meet regulatory requirements.
5. Badge Printing & Identification
A personalised ID badge can be printed instantly, clearly identifying the contractor, their company, and the areas they are authorised to access.
6. Host Notification & Site Access
Relevant staff members are automatically notified when a contractor arrives, ensuring they are met promptly and granted appropriate access to the site.
7. Live Tracking & On-Site Visibility
Administrators can view which contractors are currently on-site in real time, supporting better oversight, safeguarding, and operational control.
8. Sign Out & Reporting
When work is complete, contractors sign out via the system, ensuring accurate records of time on-site. All activity is securely logged, providing detailed reports for auditing, compliance, and performance tracking.
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Want To Know More About Our Contractor Management Solutions?
Speak to us today to find out more about how our contractor management system can benefit your business.
Our Contractor Sign In System Features
There are many key features when using our contractor management system, see them below!
Staff Management
Make staff check-ins quick and secure with digital sign-ins. Employees can use ID cards, scanners, or mobile devices, reducing admin time and keeping attendance accurate.
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Visitor Management
Greet visitors professionally while keeping track of everyone on site. The system records visitor details, prints badges, and logs visits to enhance security and compliance.
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Contractor Management
Ensure a professional welcome for all visitors while maintaining an accurate log of everyone on-site. The system captures visitor information, generates badges, and records visit details to bolster security and ensure compliance.
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Kiosks
With our Sign-In System, customisable sign-in kiosks let employees, contractors, and visitors check in quickly and securely. Touch screens capture photos, print badges, and update records instantly.
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Integrations
Our Sign-In System connects seamlessly with your existing platforms, including access control and identity management software, keeping all data synced and consistent across your business.
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Evacuation Management
With our Sign-In System, instantly generate a real-time evacuation list of all employees, contractors, and visitors on site. Access it on any device to speed up roll calls and ensure everyone is accounted for.
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Events
Our Sign-In System streamlines organising and managing events. From guest pre-registration to digital check-in on the day, it simplifies attendance tracking and enhances the visitor experience.
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ID Cards & Scanners
With our Sign-In System, issue professional ID cards for employees, contractors, and visitors to enable quick, secure sign-ins. Compatible scanners make the process effortless, ensuring accurate identification and access control at every entry point.
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Contractor Management System Benefits
Take control of contractor safety, compliance, and efficiency with InVentry’s Contractor Management System. Designed to simplify processes, reduce risk, and provide a seamless experience for your contractors, our system ensures your site runs smoothly while keeping everyone safe and compliant.
Store and manage essential contractor information like DBS checks, inductions, and permits to work – all in one secure system.
Perform compliance checks at sign-in and issue access passes instantly, reducing delays and keeping your site running smoothly.
Receive alerts when contractor checks or documents are nearing expiry, so nothing is missed.
Know exactly who is on-site at all times, including contractors, with real-time records and monitoring.
Complete necessary compliance checks before contractors arrive, saving time and ensuring a seamless visit.
Track contractor details, including contacts, permits, inductions, and expiry dates, all in one place.
Automatically disable contractor accounts if checks lapse, minimising risk to your site and people.
Record and track all site inductions to ensure everyone on-site has completed necessary safety and compliance training.
Streamline the process for contractors, providing a smooth, professional sign-in experience that reflects well on your organisation.
In case of fire or other emergencies, use the roll-call and evacuation app to ensure everyone on-site is accounted for quickly and efficiently.
Streamline the process for contractors, providing a smooth, professional sign-in experience that reflects well on your organisation.
Secure your Site with Gatehouse
InVentry’s contractor management software is perfect for large sites with multiple gated entrances; as the visitor and contractor management system allows site staff to mark visitors and contractor sign-in activity straight from your organisation’s gatehouse!
Gatekeepers can mark visitors as present via the InVentry console part of the contractor sign-in software, as soon as they arrive at the gate which will automatically send a contractor management software notification to the host informing them that their visitor has arrived.
They will then automatically appear on the InVentry Anywhere App as soon as they’ve been marked as arrived, meaning evacuation lists have never been so easy to keep up to date!
Any unexpected visitors can also be quickly added to the visitor and contractor sign-in system and the person they’re visiting will be sent a notification email of their arrival.
This contractor management software feature not only allows large sites to monitor when visitors have arrived at various entrances accurately but will ensure a particular hard-to-manage site in an evacuation will be easier than ever!
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
We have found the InVentry System has streamlined our access control providing clear photographic passes of all visitors to site.
– EDF Energy
I can’t put into words how simple the system is to use and how dramatically it’s effected my workload. I now simply direct the contractor to the sign in screen and ask them to follow the instructions!
InVentry has brought Sika into the modern age, providing an innovative solution with an outstanding level of technical support.
– Sika
Case Studies
Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
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LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
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Portsmouth Football Club
Find out how Portsmouth Football Club have utilised InVentry and our custom questions module
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Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
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Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
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Geotech
Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation
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BASF
Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.
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Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
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Matrix Polymers
Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process
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Calderdale Council
Find out how Calderdale Council modernised their election process and remained GDPR compliant.
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Oryx International School
Oryx International School, based in the vibrant capital of Qatar, is a premium British school exclusively for the children of Qatar Airways employees.
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ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
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White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
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Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
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Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
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Thompsons Commercials
InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.
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Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
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Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
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Bericap UK
InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management
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Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
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Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
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Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
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Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
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TRW Systems
Find out how TRW Systems are using InVentry as their virtual reception for visitors and staff creating the right first impression
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Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
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Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
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Woods Foodservice
Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation
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Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
Read MoreContact Us
Want to know more about our contractor management system?
Request a brochure, or book your free contractor management system demo today and find out how you can benefit from our visitor and contractor management system.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
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