Meeting Room Booking Software to Book Your Meeting Spaces
Use InVentry’s Space Bookings to easily book your meeting spaces and rooms.
Our meeting room booking system – Space Bookings – allows your team to easily secure the space they need for daily stand-ups, departmental meetings or onsite client and vendor meetings and at the touch of a button.
Simplify Your Booking Processes With Our Meeting Room Booking Software
Managing meeting spaces effectively is essential for any organisation, and InVentry’s meeting room booking system provides a seamless way to schedule, track, and optimise room usage. Designed to simplify the booking process, this powerful meeting room management software ensures that every meeting is accounted for, eliminating double bookings and last-minute confusion. With real-time availability updates and intuitive scheduling, businesses can streamline the way they reserve spaces, making collaboration effortless and efficient.
InVentry’s meeting room reservation system integrates smoothly with existing workplace tools, allowing users to book, modify, or cancel reservations with ease. Whether scheduling internal team meetings, client presentations, or training sessions, the system provides complete visibility and control over every workspace. The cloud-based platform ensures accessibility from anywhere, while the meeting room manager displays up-to-date schedules outside each room, keeping employees informed at all times.
InVentry’s meeting room reservation system integrates smoothly with existing workplace tools, allowing users to book, modify, or cancel reservations with ease. Whether scheduling internal team meetings, client presentations, or training sessions, the system provides complete visibility and control over every workspace. The cloud-based platform ensures accessibility from anywhere, while the meeting room manager displays up-to-date schedules outside each room, keeping employees informed at all times.
Trusted By More Than 10,000 Organisations
Designed in the UK with modern workplaces in mind, our meeting room booking solution is an essential tool for medium to large offices, ensuring seamless scheduling and efficient space management. Fully integrated and easy to use, InVentry’s system optimises room usage, prevents scheduling conflicts, and provides a streamlined approach to managing meeting spaces.
With a flexible hybrid approach, our meeting room scheduling software simplifies the booking process, secures scheduling information, and gives your team confidence that every meeting is accounted for. Whether managing a single office or a multi-site organisation, our meeting room management system keeps workspaces organised, accessible, and running smoothly.
The Many Features to Our Meeting Room Booking Software
When selecting our meeting room booking software, you unlock a range of powerful features designed to boost your organisation’s efficiency and maximise the use of available resources. With InVentry’s meeting room management system, you can streamline the booking process, optimise space usage, and ensure seamless operations across your workplace.
Effortless Integration for Simplified Scheduling
Our meeting room booking system integrates smoothly with platforms like Gmail Suites and Outlook, making it easy to automatically add room bookings to your meeting invitations. Whether coordinating internal discussions or hosting external clients, this integration eliminates booking conflicts, creating a smoother scheduling experience and enhancing overall productivity.
Customisable to Fit Your Unique Needs
The meeting room reservation system stores all booking data securely in the cloud, so even if your network experiences temporary disruptions, room availability remains visible. Real-time updates ensure that the availability of rooms is always displayed accurately outside the meeting space, keeping everyone informed and preventing any booking issues.
Instant Visibility with Real-Time Updates
The meeting room manager features a built-in hardware display that gives a clear overview of room bookings for the day. Staff can quickly see which rooms are free or occupied, making it easier to adapt to last-minute changes or spontaneous meetings. Our meeting room management software ensures your workspace is organised and optimised for maximum productivity.
Dynamic Flexibility for Quick Adjustments
If a meeting is cancelled or a room is no longer required, the meeting room booking software allows immediate updates to the system, freeing up spaces for others to use. This flexibility helps keep the office dynamic, ensuring that rooms are always utilised efficiently and no space goes to waste.
Cloud-Based for Always Accessible Scheduling
The meeting room reservation system stores all booking data securely in the cloud, so even if your network experiences temporary disruptions, room availability remains visible. Real-time updates ensure that the availability of rooms is always displayed accurately outside the meeting space, keeping everyone informed and preventing any booking issues.
Beyond Room Booking: Complete Resource Management
In addition to reserving meeting rooms, our booking system for meeting rooms extends to other essential resources, such as projectors, whiteboards, and even parking spaces for visitors. This holistic approach to booking ensures that every aspect of your meeting – from the room to the equipment and parking – is accounted for, creating a smooth and professional experience for all involved.
Meeting Room Management System Benefits
InVentry’s meeting room booking software is an indispensable tool for modern businesses looking to optimise their space management. Designed with flexibility and efficiency in mind, it offers a range of features that simplify the booking process, enhance productivity, and ensure your meeting rooms are utilised to their fullest potential.
InVentry’s meeting room scheduling software is cloud-based, meaning that all scheduling information is securely stored and accessible at all times. Even during temporary network disruptions, your room booking details remain visible and up-to-date, ensuring that meeting spaces remain well-organised.
Real-time updates in the meeting room booking software ensure users can instantly check room availability, making it easier to manage any last-minute changes or impromptu meetings. The system’s hardware displays show a clear daily schedule, providing employees with at-a-glance visibility of which spaces are available or booked.
Designed for ease of use, the meeting room booking system features an intuitive interface that allows staff to book, modify, or cancel meetings effortlessly. This simplicity ensures that your team can book the right room without delays, contributing to a more productive and organised work environment. By setting parameters such as room capacities, equipment availability, and booking durations, organisations can ensure that every space is utilised to its fullest potential, improving overall efficiency.
With an automated scheduling process, your team are freed from administrative tasks and preventing the chaos of double bookings. This results in optimised space usage, making sure your meeting rooms are always available when needed.
Eliminate conflicts and clashes by providing a centralised, real-time space booking system for managing room reservations, ensuring that spaces are not double-booked and that all users have clear visibility of availability. By integrating with calendars, and allowing instant updates, it prevents misunderstandings and last-minute disputes over workspace allocations.
Whether you’re managing a single office or multiple locations, InVentry’s meeting room booking software is designed to scale with your organisation’s needs. The system adapts as your business grows, providing a centralised, flexible solution for all your room booking and scheduling needs.
The meeting room management system offers complete customisation, allowing you to personalise the platform with your organisation’s logo and messages to visitors. In addition to room bookings, this meeting room manager allows guests and contractors to pre-book meeting spaces and resources, the system helps maintain security while speeding up the check-in process, ensuring visitors are welcomed professionally and efficiently.
We understand that managing your meeting rooms efficiently is crucial, which is why our dedicated support team is always here to help. Our UK-based support team is always available whenever our booking management software customers need us. We are available 24/7, all you need to do is simply reach out to us!
Space Booking Integrations
Our meeting room scheduling software, Space Bookings, has been designed to make your internal processes more efficient for all users. To assist with this, you can integrate our booking system for meeting rooms with various third-party platforms and hardware devices. These integrations include:
Gmail Suites
Send invites through Gmail Suites to all meeting invitees.
Microsoft Outlook
Send instant notifications through Microsoft Outlook to those attending.
Microsoft Teams
Invite virtual-attendees through Microsoft Teams to attend.
Meeting Room Screens
Use meeting room screens to view live availability and book your meeting rooms.
Meeting Room Booking Software FAQs
InVentry’s meeting room reservation software provides a seamless way to schedule, manage, and optimise your spaces with ease. Below, you’ll find answers to common questions about our room booking solution, helping you understand how it can improve your organisation’s space management.
Our easy-to-use meeting room booking software is a cloub-based tool designed to help organisations manage their meeting room schedules efficiently. It allows users to reserve rooms, track availability, and optimise the use of available spaces. This software typically integrates with calendar systems like Gmail Suites and Outlook to simplify the booking process.
The meeting room booking software can be customised to meet the specific needs of your organisation. You can adjust settings such as room capacity, available equipment, booking duration, and even personalise the interface with your company’s branding. This flexibility ensures that the system is optimised for your business operations.
InVentry’s booking system for meeting rooms extends beyond room reservations by supporting visitor management. Guests and contractors can pre-book meeting spaces and even parking spots, ensuring a smooth and professional experience from arrival to departure.
A meeting room booking system works by allowing users to view room availability, make reservations, and manage meeting schedules. The system can be integrated with existing calendars and provides real-time updates on room bookings. Administrators can customise settings such as room capacity, equipment, and booking durations to fit the organisation’s needs.
The live reporting feature helps prevent scheduling conflicts by providing your team access to up-to-date information. The system automatically updates bookings and prevents double bookings, ensuring that rooms are available when needed.
Our meeting room booking software is designed to be scalable and can manage multiple locations or workspaces. It provides a centralised solution for all your meeting room reservations, allowing organisations with multiple offices to maintain seamless scheduling across all locations.
Using a meeting room reservation system helps businesses improve meeting room utilisation, reduce scheduling conflicts, and save time. It automates the booking process, ensures rooms are properly equipped, and provides a clear overview of available spaces. It also helps streamline visitor management and resource allocation, making the entire scheduling process more efficient.
InVentry’s meeting room management software also provides detailed reporting and tracking features, allowing you to monitor meeting room usage. This data helps identify patterns, optimise space usage, and improve resource allocation across your organisation.
InVentry’s meeting room booking system stands out due to its cloud-based infrastructure, seamless integrations with major calendar platforms, user-friendly interface, and scalability for multiple locations. It also offers customisable features and enhances workplace efficiency by providing real-time updates and detailed resource management.
Yes we have our UK-based technical support team on hand 24/7, just in case anything goes wrong. You can reach out to them with your issue through our support portal and they will have you back up and running in no time!
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Meet Some Of Our Existing Customers
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
Space Bookings has streamlined our room booking process, allowing everyone within the business to easily book meeting rooms whilst offering a professional and impressive system.
Contact Us
Want to Know More About Our Meeting Room Booking System? Contact Us Today!
Request a brochure or book your free space booking system demo today and find out how your business can benefit from our meeting room booking solution, Space Bookings.
- 0113 322 9253
- info@inventry.co.uk
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InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
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