Visitor and Contractor Management System

Visitor and Contractor Management Solution for Inductions, Checks & Passes

Ensuring contractors are properly checked before and when they arrive on your site is critical for health and safety as well as the security of your business. This is particularly true of schools and other educational establishments, where safeguarding is of the utmost importance.

Typically there is a lot of paperwork associated with contractor management which can lead to delays in work being completed and inaccuracies of information. In the case of the education sector, all contractors must also possess an up-to-date DBS check.

With InVentry’s contractor and visitor management system you can minimise the risk of who is on-site by performing the necessary checks at the point of sign in as well as providing the required passes for access to your site. You can also manage the required checks beforehand through our checks management system.

By using our contractor management software you can quickly see basic information such as name and primary contact, as well as more complex information like permits to work and inductions. All checks in InVentry’s contractor sign-in software include an expiry date and primary contact, this means that, if a check does expire, the correct person will be notified and the contractor’s account will be automatically disabled.

SEE IT IN ACTION

SEE IT IN ACTION

Secure your Site with Gatehouse

Perfect for large sites with multiple gated entrances; it allows site staff to mark visitors as arrived straight from your organisation’s gatehouse!

Gatekeepers can mark visitors as present via the InVentry console as soon as they arrive at the gate which will automatically send a notification email to the host informing them that their visitor has arrived.

They will then automatically appear on the InVentry Anywhere App as soon as they’ve been marked as arrived, meaning evacuation lists have never been so up to date!

Any unexpected visitors can also be quickly added onto InVentry and the person they’re visiting will be sent a notification email of their arrival.

This feature not only allows large sites to accurately monitor when visitors have arrived at various entrances but will ensure a particular hard-to-manage site in an evacuation will be easier than ever!

Visitor and Contractor Management System Features

ID Badges

Provide instant contractor ID badges that can be worn around your site for easy identification.

Health & Safety

Ensure your contractors comply with your health and safety policies during signing in through our contractor management system.

DBS Checker

Ensure visitors provide their DBS information when signing in which is recorded back to your central record for future visits and is included on their visitor badges.

Custom Questions

Ensure that the contractors you have onsite have the skills and knowledge to do the job safely by asking custom questions when they sign in through our contractor sign-in software.

Inductions

Customise the sign-in process with induction info, health and safety, T&Cs and evacuation details.

Check Management

Setup custom checks for contractors and manage them in one simple to use location.

Staff Notifications

Notify your staff members when their visitor arrives on-site with instant notifications via SMS or email.

Welcome Email

Send contractors a welcome email when they sign into the site allowing you to attach COVID-19 policies & site processes.

“We have found the InVentry System has streamlined our access control providing clear photographic passes of all visitors to site.”

Micki Speller – EDF Energy

“I can’t put into words how simple the system is to use and how dramatically it’s effected my workload. I now simply direct the contractor to the sign in screen and ask them to follow the instructions!”