Staff ID Scanners for Fast, Secure Check-Ins & Check-Outs
A smarter way to manage staff access with staff ID badges and staff ID cards
InVentry’s staff ID card scanners are designed to simplify how organisations manage employee movement across their site using staff id badges and staff id cards. Whether staff are arriving, leaving, or moving between access points, our system provides a fast, secure, and reliable way to record every interaction.
By integrating seamlessly with your existing setup, staff can simply scan their staff id cards or staff id badges to log activity instantly, ensuring accurate records, improved security, and a more efficient workplace.
A Smarter Approach to Staff Access Management…
Managing staff movement across your site doesn’t need to rely on slow or manual processes, and with staff ID card scanners, organisations can introduce a faster, more reliable way to monitor entry, exit, and internal access using staff id cards and staff id badges, ensuring every interaction is captured accurately while improving overall operational efficiency.
That Streamlines Entry Without Slowing Down Your Operations…
By allowing employees to simply scan their staff id cards or staff id badges, staff can move quickly through entry points without delays, reducing congestion during peak times such as shift changes while ensuring all activity is recorded in real time, helping maintain both productivity and security across your site.
With Fast, Self-Service Scanning & Check-Out Using Staff ID Cards and Staff ID Badges
Staff can independently check in and out using intuitive tap-and-go scanning, removing the need for manual input or supervision, while each scan of a staff id card or staff id badge updates your system instantly, providing full visibility and accurate records of staff presence throughout the day.
RFID Access Passes
InVentry’s RFID Label Rolls are designed to work seamlessly with staff ID card scanners, providing a simple and secure way to issue and manage staff id badges and temporary staff id cards for employees, contractors, and short-term staff. Each label contains an encrypted RFID chip that integrates directly with your access control system, enabling quick issuance, accurate tracking, and controlled access across your site. With on-demand printing, teams can generate staff id badges instantly, reducing administrative workload while ensuring every member of staff is clearly identifiable and recorded when using their staff id cards. The system supports automatic access updates, helping to grant, monitor, and revoke permissions as needed, while preventing duplication and maintaining a high level of security. Durable and flexible, these RFID solutions support compliance, audit trails, and scalable deployment across single or multi-site organisations including offices, schools, and industrial environments.
Meet Some Of Our Existing Customers
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Want To Know More About Our Staff ID card systems?
Speak to us today to find out how our staff ID card scanner solutions can help you manage access using staff id cards and staff id badges, improving site security, reducing administrative workload, and creating a faster, more efficient experience for staff across your organisation.
How Our Staff ID Scanner System Works
Simple
InVentry’s ID card scanner system is designed to make staff access effortless by allowing employees to quickly check in and out using staff id cards and staff id badges with intuitive tap-and-scan functionality, removing the need for complex interfaces while keeping queues moving and ensuring a fast, straightforward experience across both indoor and outdoor access points.
Smart
Underpinned by intelligent technology, the system integrates directly with existing access control setups, connecting with platforms such as Paxton and integrating with staff databases to provide real-time visibility of who is on-site, while every scan of a staff id card or staff id badge updates your central system instantly and can be enhanced with biometric authentication for added security and reduced reliance on shared credentials.
Effective
Designed for speed, accuracy, and flexibility, InVentry’s ID card management system ensures reliable data capture every time a staff id card or staff id badge is scanned, whether at main entrances, remote access points, or restricted areas, helping organisations maintain secure environments, improve operational efficiency, and ensure consistent, trackable staff access across education, corporate, and industrial settings.
The Many Features of Our Staff ID Scanner Systems
InVentry’s staff ID card scanners are designed to deliver fast, secure, and efficient access control using staff id cards and staff id badges, helping organisations manage staff movement with accuracy while improving operational flow across all entry points.
Fast & Flexible Deployment Across Multiple Access Points
Staff ID card scanners can be installed virtually anywhere on-site, including main entrances, side doors, staff-only areas, and external locations, allowing organisations to create a tailored access journey that supports multiple entry and exit points across busy environments.
Fast Tap-and-Scan Access for Staff
Staff can quickly scan their staff id cards or staff id badges using intuitive RFID, barcode, or QR-based scanning, enabling instant check-in and check-out without the need for touchscreen interaction, helping to keep queues moving and reduce delays.
Seamless Integration with Existing Systems
The staff ID card scanner integrates directly with existing access control platforms such as Paxton, synchronising with staff databases to ensure real-time updates of who is on-site, with each scan recorded instantly in your central system.
Real-Time Staff Visibility
Every time a staff id card or staff id badge is scanned, the system updates immediately, giving administrators and security teams a live overview of staff presence across the site, supporting better monitoring and operational control.
Indoor and Outdoor Scanner Options
InVentry Quickscan units are available for both indoor and outdoor use, enabling consistent staff scanning across all environments, including exposed entry points, with durable hardware designed to withstand demanding conditions.
Tamper-Resistant and Secure Design
Staff ID card scanners are built with tamper-resistant enclosures that sit flush within their mounting structure, helping to protect devices in high-traffic or unsupervised areas while maintaining continuous operation.
Staff Badge System Benefits
InVentry’s staff ID card scanners provide a wide range of operational and security benefits by enabling organisations to manage staff movement efficiently using staff id cards and staff id badges. As part of a wider access control approach, these systems help improve visibility, streamline processes, and create a more secure and productive working environment.
Staff ID card scanners ensure that only authorised personnel using valid staff id cards or staff id badges can access your site or restricted areas, helping to reduce the risk of unauthorised entry and maintain tighter control over who is on-site at any given time.
Every scan of a staff id card or staff id badge updates your system instantly, giving you a live overview of staff presence across your site. This allows security teams and managers to monitor occupancy accurately and respond quickly when needed.
By enabling quick tap-and-scan access, staff ID card scanners reduce delays at entry points, allowing employees to move freely throughout the site using their staff id cards without queues or manual checks.
Each use of a staff id card or staff id badge is logged automatically, providing precise attendance and time records that can support HR processes, reporting, and operational planning.
Automating staff tracking removes the need for manual sign-in sheets or manual data entry, freeing up reception and administrative teams while ensuring all staff id card activity is recorded consistently.
With all staff activity captured digitally through staff id badges and staff id cards, organisations can maintain reliable audit trails that support compliance requirements, internal policies, and safety procedures.
Staff ID card scanners can be deployed across multiple locations while maintaining centralised visibility, ensuring consistent processes for staff id cards and staff id badges across your entire organisation.
With clear insight into staff movements, organisations can manage access more effectively, optimise staffing levels, and ensure that restricted areas are only accessed by authorised individuals using valid staff id cards.
In the event of an evacuation, real-time data from staff ID card scanners provides an accurate record of who is on-site, helping fire marshals and safety teams account for all personnel quickly and efficiently.
Using staff id cards and staff id badges with scanners creates a streamlined, modern access process that is consistent across all entry points, improving usability while maintaining a professional workplace environment.
Our Staff ID Scanners Are Perfect For…
Staff ID card scanners support a wide range of operational roles by enabling fast, secure access using staff id cards and staff id badges, helping teams manage people movement, improve visibility, and maintain control across busy environments.
Security Personnel
Security teams benefit from real-time visibility of staff movement, using staff ID card scanners to verify that only authorised individuals with valid staff id cards are accessing the site and to monitor entry and exit activity across multiple points.
Receptionists
Staff ID card scanners help reception teams manage staff arrivals efficiently by allowing employees to check in using staff id cards and staff id badges without manual input, reducing queues and freeing up time to focus on greeting and assisting other visitors.
Facilities Managers
Facilities managers can oversee staff activity across the premises using data captured from staff id badges, helping them manage access points, monitor occupancy, and maintain safe and efficient site operations.
HR & Admin Teams
HR teams can rely on staff ID card scanners to support accurate attendance tracking and reporting, using consistent data from staff id cards and staff id badges to streamline workforce management and reduce manual record-keeping.
Staff ID Card Scanners Across Key Sectors
Staff ID card scanners are widely used across industries where secure, efficient staff access is essential, supporting organisations in managing movement, improving accountability, and maintaining accurate records through the use of staff id cards and staff id badges.
Education
Schools, colleges, and universities use staff ID card scanners to manage staff access, improve safeguarding, and maintain clear records of who is on-site using staff id cards and staff id badges.
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Offices
Office environments benefit from streamlined entry processes and accurate attendance tracking, helping organisations manage daily staff flow efficiently with staff ID card scanners.
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Warehouses
Busy operational environments use staff ID card scanners to manage shift workers and contractors, ensuring efficient movement and secure access using staff id cards across large or multi-entry sites.
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Healthcare Facilities
Hospitals and clinics rely on staff ID card scanners to control access to sensitive areas and ensure that only authorised personnel using staff id badges can enter restricted zones.
Learn MoreDownload Our InVentry Anywhere App
3-Year Warranties
Our staff ID card scanner solutions are supported by one of the most comprehensive warranties in the industry, covering all hardware and software within your access control and staff management system using staff id cards and staff id badges. Backed by a full warranty SLA, this includes onsite repairs and replacements for main units, while scanners and printers can be returned free of charge for repair or replacement.
Alongside this, customers benefit from unlimited telephone and remote support, 24-hour access to our support portal, and remote software updates – ensuring your staff ID card scanners continue to operate reliably with minimal downtime and fast issue resolution whenever needed, keeping your staff id cards and staff id badges systems running smoothly at all times.
Touchscreens
A 20” touchscreen staff ID card scanner with integrated webcam that allows employees to check in quickly, capture a photo, and register their details through a simple, fully integrated interface using staff id cards and staff id badges.
Printers
An integrated label printer that works with your staff ID card scanner to instantly produce colour staff id badges linked to each record, providing clear identification and secure access across your site.
Indoor Quickscan Units
Indoor Quickscan staff ID card scanner units designed for secondary entrances and internal access points, enabling fast and reliable scanning of staff id cards and staff id badges with real-time updates across your system.
Outdoor Quickscan Units
Outdoor Quickscan staff ID card scanner units built for external environments, allowing staff to use their staff id cards and staff id badges to sign in and out at gates or perimeter locations with durable, dependable performance and full system integration.
Staff ID Card Entry System FAQs
A staff ID card scanner is a device used to manage employee access and movement by allowing staff to scan staff id cards or staff id badges to check in and out, with each scan recorded in a central system.
Staff simply present their staff id cards or staff id badges to the scanner, which captures the data instantly and updates the system in real time to log their entry or exit.
Yes, staff ID card scanners can be deployed across multiple entrances and internal access points, allowing employees to use their staff id cards or staff id badges wherever access is required.
Yes, staff ID card scanners integrate with access control and workforce management systems, ensuring that data from staff id cards and staff id badges is synchronised and visible in real time.
Administrators can manage exceptions within the system, allowing temporary access or manual verification while maintaining accurate records.
Yes, they are designed to ensure only authorised staff id cards and staff id badges can be used, helping to prevent unauthorised access and maintain a secure environment.
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
With such a wide range of products available, InVentry can provide tailored solutions to suit different site setups and entry requirements. From the flexibility of the Anywhere App to a variety of on-site options, customers are finding that the system is not only adaptable but packed with potential — even if they’ve only just scratched the surface:
InVentry have so many great products that there’s definitely a solution that can be found, but it depends on what you’re looking for. Checkpoint is a great addition to our depot, and for our larger sites, the other InVentry products are perfect. You have the flexibility with the Anywhere App but also multiple other options for your entry requirements. We’ve barely scratched the surface of the system’s capabilities – but it covers our needs perfectly.
– Bufab UK
InVentry has revolutionised the way we run our Stage Door operations and helped us to be more professional to our guests, staff and visitors. I would highly recommend this system to anyone who may be considering it!
– The Grand Theatre Blackpool
Looking for a solution that ensured we were compliant with fire drills proved difficult but with In Ventry’s Anywhere App we’re assured that we have an effective method of meeting health and safety requirements.
– Humbercare
Before InVentry, we used to use radios to let the team know when their visitors had arrived but with the noise of machinery, if the person wasn’t at the desk, it was an impossible task to notify them of their arrival.
– Bericap
The Space Bookings screens have helped streamline our office meeting room booking process. It has enabled staff to quickly identify when a room is available for use.
– The Trafford Centre
The Anywhere App has been a game-changer for our fire drill protocol. We have the ability to view and account for all those on-site and we were even praised by the fire brigade inspector for having such an efficient system in place!
– Essendon Country Club
Our previous sign in system offered a basic level of communication with our staff members, there was a lot of manual work involved for our HR Manager and reports were lacking.
– Skinners Academy
Case Studies
LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
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Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
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Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
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Oryx International School
Oryx International School, based in the vibrant capital of Qatar, is a premium British school exclusively for the children of Qatar Airways employees.
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Thompsons Commercials
InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.
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Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
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Bericap UK
InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management
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Portsmouth Football Club
Find out how Portsmouth Football Club have utilised InVentry and our custom questions module
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BASF
Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.
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Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
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Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
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ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
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Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
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Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
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Geotech
Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation
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Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
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Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
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Matrix Polymers
Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process
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Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
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Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
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Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
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TRW Systems
Find out how TRW Systems are using InVentry as their virtual reception for visitors and staff creating the right first impression
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Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
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Woods Foodservice
Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation
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Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
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Calderdale Council
Find out how Calderdale Council modernised their election process and remained GDPR compliant.
Read More
Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
Read More
White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
Read MoreContact Us
Want to know more about our ID cards & scanner solutions?
Speak to our team today to find out how our staff ID card scanner solutions can help you better manage access using staff id cards and staff id badges, improve site security, and streamline staff movement across your organisation. Whether you’re upgrading an existing system or implementing a new one, we’re here to help you choose the right setup for your needs and provide expert guidance from consultation through to installation and ongoing support.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
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