Customisable Visitor Sign-In Kiosks
Utilise a visitor sign-in kiosk to streamline your visitor sign in and management processes.
Boost your security, streamline operations, and enhance data protection with our fully customisable touchscreen sign-in kiosks – designed to manage staff and visitor access with ease and precision.
Streamline Your Visitor Entry with Our Bespoke Sign In Kiosks…
Managing guest arrivals manually is not only time-consuming, but it also introduces the risk of human error – something no business can afford in today’s compliance-driven environment. With InVentry’s visitor sign in kiosks, you can automate and modernise the way you welcome guests, contractors, and visitors to your site. These self-service reception kiosks remove the need for paper logbooks or manual oversight, ensuring that all information is captured accurately and efficiently.
That Has Been Designed for Compliance, Efficiency, and a Seamless Experience…
Our visitor management system kiosks are built to support your organisation’s compliance with GDPR and health and safety protocols. Whether you need to track contractor sign-ins, generate real-time reports, or ensure pre-authorised visitors sign the correct documentation, our system does the heavy lifting. Every visitor sign in kiosk is fully customisable to your site’s needs – giving you the flexibility to reflect your brand while capturing the information that matters most.
And Can Be Customised to Match Your Business Branding and Needs!
InVentry offers bespoke touch screen kiosks designed to complement your reception area and business environment. Each visitor management kiosk can be tailored with your company’s branding and integrated with other systems to support streamlined site access. From schools and NHS sites to corporate offices and manufacturing facilities, our solutions create a professional first impression while improving safeguarding and operational efficiency.
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Want To Know More About Our Sign-In Kiosks?
Speak to us today to find out more about how our Sign-In Kiosks can benefit your business.
Features of Our Self Service Reception Kiosks
Our bespoke touch screen kiosks are designed with usability, security, and efficiency in mind – offering a seamless and modern check-in experience. Whether you’re welcoming guests, contractors, or managing staff access, this bespoke touch screen kiosk acts as your all-in-one self service reception kiosk. Explore the key features that set InVentry apart in visitor management kiosk technology:
Touchscreen Display
At the heart of our visitor management kiosk is an intuitive and fully responsive touchscreen interface. Built for durability and ease-of-use, the screen guides visitors, contractors, and staff through a streamlined check-in process with clear prompts and interactive elements. This modern touch screen kiosk not only improves the visitor experience but also reduces the need for receptionist support, making it ideal for busy or unmanned reception areas.
Quickscan Compatible
Our visitor management system kiosk isn’t just for guests – it empowers your internal team too. Staff can quickly and securely sign in using personalised ID badges, with all activity automatically logged. Paired with our Quickscan Touch unit, employees can also record reasons for signing out, creating an efficient and fully auditable digital trail of attendance and movement across your site.
Badge Printer
An integrated printer for printing visitor badges or passes upon successful sign in. This provides visitors with a physical indication of their authorised access to the premises.
Dual Camera
Our sign in kiosks feature an angled front camera to capture visitor photos during check-in, enhancing user experience and access to kiosk features.
Users of Our Visitor Management System Kiosk
A bespoke touch screen kiosk isn’t just for reception desks – it’s a smart, efficient tool that supports multiple departments across a business. Below, we explore the business roles that benefit from the implementation of a self service reception kiosk.
Receptionist / Front of House Staff
A visitor management kiosk streamlines their workload by handling routine sign-in tasks, freeing them up for more personalised guest interactions. Using a self-service reception kiosk, they can ensure all visitors are accurately logged without manual entry.
Health & Safety Representitives
A visitor management kiosk helps ensure every visitor signs in and out properly, enabling swift evacuation roll calls. Self-service reception kiosks also allow for health declarations or safety briefings during check-in.
Facilities & Office Managers
Office Managers coordinate the day-to-day operations and can use bespoke touch screen kiosks to manage visitor flow, reduce queues at reception, and ensure everyone signs in correctly – whether they’re clients, suppliers, or guests.
HR Manager
HR teams rely on accurate visitor logs for compliance, especially for interviews or temporary contractors. A self service reception kiosk can streamline these processes, maintain GDPR compliance, and provide clear visibility on who is in the building at any time.
Security Officers
Security personnel use the visitor management system kiosk to verify who is entering the premises, reducing unauthorised access. Real-time alerts and visitor photos collected at the sign in kiosk improve overall building security.
Event Coordinators
For in-house events, a self-service reception kiosk simplifies bulk guest registration. Pre-registered visitors can enter details directly into the visitor management kiosk, ensuring a professional first impression and smoother event logistics.
Compliance Officers
In regulated industries, Compliance Officers must maintain thorough visitor records. A visitor management system kiosk creates reliable audit trails, stores visit histories securely, and supports data protection and access policies.
Business Settings hat a Self Service Reception Kiosk is Perfect For
Security-conscious businesses and organisations across many sectors are turning to digital check-in solutions like the visitor sign in kiosk for streamlining front desk operations and improving visitor experiences. Below, we explore the industries and environments that benefit most from implementing a visitor management system kiosk, and how this technology helps support safety, efficiency, and compliance.
Education Settings
Educational settings can maintain strict safeguarding measures. These self-service reception kiosks can be customised and streamline check-ins for visitors, contractors, and parents, providing ID badges, DBS checks, and accurate sign-out times – essential for student safety.
Healthcare Settings
Healthcare facilities use visitor management system kiosks to monitor access and prevent unauthorised entry in high-traffic areas like hospitals. Healthcare providers can also manage footfall, reduce admin burdens, and support infection control policies with touch-free sign-in options.
Hospitality Settings
Hotels and venues use self-service reception kiosks to speed up guest registration, reduce queues, and enhance customer experience. Whether it’s a guest, vendor, or event attendee, bespoke touch screen kiosks help with managing attendance, issuing passes, and tracking on-site activity efficiently.
Corporate Offices & Headquarters
In busy corporate environments, a self service reception kiosk modernises reception areas and offers efficient visitor logging without a staffed front desk. These self-service kiosks provide a professional first impression while ensuring GDPR-compliant data capture and real-time visitor logs.
Manufacturing & Warehousing
Factories and distribution centres use visitor sign in kiosks to manage contractors, delivery drivers, and site visitors. With features like health and safety acknowledgements, access instructions, and badge printing, a bespoke touch screen kiosk enhances site security in sensitive operational zones.
Government & Public Sector Buildings
Councils, courts, and other public buildings use visitor management kiosks to reduce wait times and maintain an efficient record of all visitors. These kiosks provide transparency, security, and accountability – key in government settings where public interaction is high and privacy matters.
What are the Benefits of Installing a Touchscreen Kiosk?
A visitor sign in kiosk transforms the traditional check-in process into a streamlined, secure, and professional experience. Whether you’re welcoming guests, contractors, or staff, a self service reception kiosk offers a wide range of benefits that support operational efficiency and compliance – all while improving the overall visitor journey.
Installing and using bespoke touch screen kiosks offer several benefits. Firstly, it enhances efficiency by streamlining the check-in process, reducing wait times for both visitors and staff. This improved efficiency contributes to a smoother flow of visitors entering your premises. In busy environments such as schools, corporate offices, or manufacturing facilities, the efficiency of a visitor management system kiosk ensures that time is saved on both sides – visitors aren’t left waiting, and your team isn’t pulled away from core responsibilities.
Secondly, interactive touchscreen kiosk systems ensure greater accuracy compared to manual data entry methods. By minimising errors, these systems maintain precise records of visitor arrivals and departures, enhancing overall record-keeping and organisational efficiency. The level of precision from a touchscreen visitor kiosk not only improves record-keeping but also contributes to better internal reporting, data insights, and audit trails. With accurate data available instantly, you can make more informed decisions about visitor flows and site management.
Additionally, our bespoke touch screen kiosks enhance security measures. By requiring visitors to provide identification and relevant information before gaining access, these bespoke touch screen kiosks contribute to a more secure environment. This helps organisations to better control access to their premises and mitigate potential security risks.
The implementation of a sign in kiosk can assist organisations in complying with regulatory requirements. By maintaining detailed visitor logs and records, these systems facilitate regulatory compliance and auditing processes. Quickly run real-time reports and monitor on-site behaviour to ensure everyone is safe and their presence recorded. This is vital in the event of an emergency or evacuation.
Furthermore, the presence of a modern visitor management kiosk reflects professionalism and provides a seamless visitor experience. It demonstrates that your organisation values efficiency and convenience for its visitors. Our bespoke touch screen kiosks are fully customisable* to match your branding and the specific needs of your organisation. This customisation option* ensures that the kiosk aligns with the overall aesthetics and operational requirements of the organisation.
A smart visitor management kiosk doesn’t just collect information – it actively improves communication. Once a visitor completes their check-in, the kiosk can automatically notify the relevant team member via email, SMS, or in-app alert. This ensures guests aren’t left waiting in the lobby and helps your staff manage their time effectively. It also removes the need for receptionists to manually track down hosts, reducing interruptions and enhancing productivity across departments.
Sign In Kiosk FAQS
A sign in kiosk is a self-service, touchscreen terminal designed to streamline the check-in process for visitors, staff, and contractors. Acting as a digital reception point, the kiosk allows users to sign in electronically, replacing manual logbooks with a faster, more secure solution. InVentry’s visitor management kiosk offers a modern, professional front-of-house experience.
Upon arrival, users interact with the touch screen kiosk interface to input their details, answer relevant questions, and sign in. The system may then notify the host, take a photo, capture a signature, or print a custom ID badge. As a self service reception kiosk, it provides an efficient, unattended way to manage all entries to your premises.
A typical visitor management system kiosk will collect the visitor’s full name, contact details, organisation, reason for visit, and time of arrival. It may also capture a photo and digital signature, with options to answer custom health, safety, or compliance questionnaires tailored to your site’s needs.
Yes, our visitor sign in kiosks are fully compliant with GDPR and other data protection laws. InVentry is committed to protecting the privacy and security of all visitor data, using encryption, secure storage, and restricted access to ensure regulatory compliance.
All data collected via the visitor management kiosk is stored securely in our encrypted, cloud-based system. This allows your organisation to access real-time visitor logs, run reports, and manage entries remotely – all while keeping records safe and compliant.
InVentry’s bespoke touch screen kiosks include features like contactless sign in, custom badge printing, pre-registration of guests, data privacy measures, tracking and tracing reporting, contractor management, and questionnaires.
Yes, we offer bespoke touch screen kiosks that can be fully customised to align with your branding and the visual identity of your organisation, including customised user interfaces and badge designs. Speak to a member of our team today to discuss your branding requirements.
Yes, our self service reception kiosks are built with robust security protocols. They include secure data encryption, access restrictions, automatic log-off, and full audit trails. We also carry out regular system updates to ensure your kiosk remains secure and up to date with the latest compliance standards.
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What Our Customers Say…
“Our premises have become safer and more secure as a result of the InVentry and Paxton integration, I can’t recommend the system enough.”
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Loreto College “Having a system in place that communicates with our Paxton system as well as enabling staff and visitors to sign in by simply tapping is priceless.”
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Engine House Bexley “InVentry has revolutionised the way we run our Stage Door operations and helped us to be more professional to our guests, staff and visitors.”
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Grand Theatre Blackpool Contact Us
Want to know more about our customisable visitor sign in kiosks?
InVentry’s visitor sign-in kiosks help you create a streamlined, professional entrance. Request a brochure, or book your free demo today and find out how you can benefit from installing one of our self service reception kiosks.
- 0113 322 9253
- info@inventry.co.uk
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InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
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Case Studies
Woods Foodservice
Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation
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Portsmouth Football Club
Find out how Portsmouth Football Club have utilised InVentry and our custom questions module
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Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
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TRW Systems
Find out how TRW Systems are using InVentry as their virtual reception for visitors and staff creating the right first impression
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Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
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Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
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BASF
Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.
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Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
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Matrix Polymers
Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process
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Bericap UK
InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management
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Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
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Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
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White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
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Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
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LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
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Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
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Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
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Thompsons Commercials
InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.
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Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
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Calderdale Council
Find out how Calderdale Council modernised their election process and remained GDPR compliant.
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Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
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Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
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Geotech
Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation
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ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
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Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
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Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
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Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
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