Visitor Management System for Emergency Services
Keep Track Of Station Visitors With Our Emergency Services Visitor Management System.
Improving visitor management and health and safety across police stations, fire brigade stations, and ambulance stations has never been more important. A modern visitor management system makes it quick and easy to sign in visitors while keeping your sites secure and fully compliant. Know exactly who is on-site at all times, record site inductions to ensure every visitor understands key safety procedures, and instantly identify which first aiders and fire marshals are present on site. In an emergency, fast roll calls and accurate records help protect everyone. It’s a simple upgrade that delivers safer environments, smoother operations, and complete peace of mind for your teams and the public.
Prices starts from as little as £70 per month.
Streamline Safety Tracking
Visitor Management Software For Emergency Services Health and Safety Tracking
Having all first aiders and fire marshall’s information in one place is of the highest importance. With InVentry’s visitor management software for emergency services, you can check and see which staff and visitors are on-site ensuring the safety of all staff and visitors.
With lots of visitors coming through your doors, you also have the ability to run reports of who has been in the building, for whatever time on whichever day. There really are so many ways to use InVentry to streamline your processes!
Visitor Tracking for Emergency Services
We understand that making sure visitors and staff are safe on-site is a high priority for the emergency services. InVentry gives you the ability to see which visitors have arrived and allows you to provide them with a personalised badge to clearly identify them within the building with our emergency services visitor management software.
The InVentry emergency services visitor management system leaves a lasting impression on both visitors and staff to your Police, Fire or Ambulance station. With many different options available, we can easily help you see how InVentry’s visitor management solutions for emergency services can work for you.
Meet Some Of Our Existing Customers
InVentry Visitor Management System For Emergency Services
Our visitor management system is designed to support the high-security, fast-response environments of emergency services, helping organisations manage visitors, contractors, and personnel while maintaining strict control, visibility, and compliance at all times.
1. Pre-Registration for Contractors & Approved Visitors
Emergency service sites can pre-register contractors, inspectors, and approved visitors, ensuring all required details are captured in advance to support secure and efficient access.
2. Fast & Controlled Sign-In
On arrival, visitors can sign in quickly using a touchscreen kiosk or QR code, helping maintain security while minimising delays at critical access points.
3. Identity & Visit Purpose Recording
Visitor information, including identity details and reason for attendance, is recorded during sign-in to support strict access control and operational awareness.
4. Policy & Security Acknowledgement
Important site information such as security protocols, operational procedures, or health and safety guidance can be presented and acknowledged during sign-in.
5. Visitor Badge Printing
Badges can be printed instantly, helping staff clearly identify authorised individuals within highly secure and operationally sensitive environments.
6. Real-Time Site Visibility
Control room and site staff can see who is on site at any time, supporting full situational awareness across all buildings and departments.
7. Emergency & Evacuation Support
Accurate, real-time sign-in data ensures evacuation lists are always up to date, helping teams quickly account for everyone during emergency procedures.
8. Reporting & Audit Trails
All visitor activity is securely logged, providing a clear audit trail to support compliance, security reviews, and operational reporting requirements.
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Want To Know More About Our Emergency Service Sign In Solutions?
Speak to us today to find out more about how our visitor management system for the emergency services can benefit your station.
Our Sign in Solution Features
Our visitor management system for emergency service buildings provides a complete solution to enhance security, streamline daily operations, and improve the overall visitor experience across police stations, fire stations, and ambulance sites. From GDPR compliance and real-time visibility of everyone on-site to recording site inductions and identifying available first aiders and fire marshals, the system ensures your teams stay informed and prepared. With features like fast check-in and customisable ID badges, it transforms how you manage staff, visitors, and contractors in critical environments where safety and control matter most.
Staff Management
Simplify staff sign-in and attendance monitoring with secure digital check-ins. Staff can use ID cards, scanners, or mobile devices to register quickly, reducing admin time and ensuring accurate timekeeping.
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Visitor Management
Welcome visitors professionally while maintaining full visibility of who is on site. The system captures visitor details, prints ID badges, and logs visit history to strengthen site security and compliance procedures.
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Contractor Management
Ensure a professional welcome for contractors while maintaining an accurate log of everyone on-site. The system captures visitor data, generates badges, and records visit details for security and ensuring compliance.
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Integrations
Seamlessly integrate with your existing systems, including MIS, access control solutions and identity management software. Our integrations ensure your data stays connected and consistent across all platforms.
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Evacuation Management
In an emergency, instantly generate a real-time evacuation list showing all staff, first aiders/fire marshals and visitors on site. Access on any device to speed up roll calls and ensure everyone is accounted for.
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DBS Checker
Maintain compliance and peace of mind with an integrated DBS checker. Instantly verify the status of staff and regular visitors, ensuring only approved individuals have access to your premises.
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Events
Streamline the process of organising and managing events. From guest pre-registration to digital check-in on the day, the system simplifies attendance tracking and enhances the visitor experience.
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ID Cards & Scanners
Issue professional ID cards for pupils, staff, and visitors to support quick and secure sign-ins. Our compatible scanners make the process effortless, ensuring accurate identification and access control at every entry point.
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Kiosks
Our sign-in kiosks make signing in quick and secure for staff and visitors. The kiosk captures photos, prints ID badges, and updates your records instantly, creating a smooth, professional sign-in experience.
Learn MoreHealthcare-Focused Features Of Our Visitor Management Solution For Emergency Services
Our Emergency Services visitor management system delivers comprehensive features designed to enhance safety, streamline visitor oversight, and protect both patients and staff.
Health Declarations
The Health Declaration feature of our visitor management system for emergency services is extremely useful in helping your emergency service building offer a safer working environment.
Host Ready Notifications
The visitor arrival notification feature of our visitor management system for emergency services ensures hosts are instantly alerted when their guests arrive, giving them full control to approve access only when it is safe and appropriate to do so.
Capacity Management
The capacity monitoring feature of our visitor management system for emergency services sends real-time alerts when occupancy levels are reached, exceeded, or return to safe limits, helping you maintain control and ensure a safer environment.
Ability to Text & Trace
InVentry’s healthcare visitor management solutions provide the ability to accurately test and trace by keeping track of exactly who is on-site at any given time, helping your healthcare facility maintain a safer and more controlled environment.
Emergency Service Visitor Management System Benefits
When visitors or contractors arrive at your site you should make it a memorable experience. InVentry’s visitor management system for emergency service buildings allows you to customise the sign-in system to fit your brand and ethos.
All visitors are securely recorded when they sign in and out. Personalised name badges with their photo and the host they are visiting ensure quick identification, helping emergency services maintain a protected and accountable environment.
Track everyone on-site instantly from any mobile device using the InVentry Anywhere App. This ensures emergency personnel can respond quickly and accurately in case of an incident.
Eliminate outdated paper-based sign-in books. A modern, digital system reduces administrative burden, prevents lost records, and keeps visitor data organised and accessible.
Tailor the system to each site with custom questions, workflows, and branding. Hosts can review responses and approve or deny access, ensuring visitors meet site-specific requirements.
State-of-the-art touchscreens and integrated webcams allow for quick ID badge printing. Visitors receive a polished, professional experience that reflects the high standards of your emergency services.
Record site inductions and safety briefings automatically. The system also logs which first aiders and fire marshals are on-site, supporting regulatory compliance and improving readiness during emergencies.
Our Key Sectors
InVentry’s visitor management software for emergency service buildings is perfect for all emergency station service hubs.
Ambulance Stations
Monitoring and control access to your ambulance station to ensure the safety and security of both staff & visitors.
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Police Stations
Oversee and regulate entry to your police station to uphold & improve security for both personnel and visitors in our visitor management system for emergency service buildings.
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Fire Stations
Organise your processes for managing access to your fire station to ensure the safety of both staff & visitors.
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Asset Tracking Software For The Emergency Services
InVentry’s Emergency Services Asset Tracking System is a detailed system designed to efficiently manage assets within emergency service environments. Our Police, Fire and Ambulance equipment list management system allows emergency service personnel to easily track and monitor the lifecycle of various assets, including vehicles, medical equipment, communication devices, and other essential resources, from procurement to retirement.
By providing real-time visibility into asset locations, maintenance schedules and performance metrics, InVentry’s asset tracking system helps improve operational effectiveness, minimise downtime, and ensure compliance with regulatory standards and industry best practices within the emergency services sector.
Testimonials
Below are some examples of what our commercial customers say about InVentry’s visitor management software for Data Centres. For even more, visit our testimonials page.
From the point of view of actually using the system to get people in and accounted for – it saves time and it’s just infinitely better than the system that we used previously. It also helps us to make sure people are at the right place at the right time which is brilliant!
– Calderdale Council
Case Studies
ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
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TRW Systems
Find out how TRW Systems are using InVentry as their virtual reception for visitors and staff creating the right first impression
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Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
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BASF
Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.
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Oryx International School
Oryx International School, based in the vibrant capital of Qatar, is a premium British school exclusively for the children of Qatar Airways employees.
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Calderdale Council
Find out how Calderdale Council modernised their election process and remained GDPR compliant.
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Bericap UK
InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management
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Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
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Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
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Thompsons Commercials
InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.
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Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
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Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
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Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
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Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
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LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
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Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
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Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
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Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
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White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
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Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
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Portsmouth Football Club
Find out how Portsmouth Football Club have utilised InVentry and our custom questions module
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Matrix Polymers
Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process
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Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
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Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
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Geotech
Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation
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Woods Foodservice
Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation
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Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
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Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
Read MoreContact Us
Want To Know About Our Emergency Services Sign In Solutions? Contact Us.
Request a management solutions for emergency services brochure, or book your free visitor management system for emergency services demo today and find out how your setting can benefit from our VMS for emergency service buildings.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
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