ISO9001 & ISO27001 Accredited Company
GDPR Logo - Lock in a circle of Stars

UK GDPR Compliance With InVentry


Improving site security, efficiency & GDPR compliance

GDPR

How Sign In & Visitor Management Systems Support UK GDPR

Since UK GDPR came into effect, schools and other businesses now have an increased responsibility to store personal data in a safe and secure manner.

Non-compliance could result in significant fines being imposed from the Information Commissioners Office (ICO), and paper-based sign in books present a security risk.

To help you fulfil your UK GDPR obligations and ensure our systems support you to do this, we have produced the following documentation for you to use in your school or business.

InVentry Security Questions

Security

The InVentry visitor sign in system includes a range of features comprising encryption of the data and permissions-based users to ensure that the appropriate people, with the correct permissions see the information stored within the system.

The system can also be fully customised to ensure that the appropriate context is displayed and any visitors can agree to any terms and conditions, including health and safety documents and evacuation procedures, as part of the signing in process. Features, such as contactless sign in also make each event unique to an individual.

InVentry Screen asking Evac Questions

Management

With the InVentry system, you can control the questions that are asked, ensuring that your business or school only collects data that is lawfully allowed to be processed in regards to data protection.

Also within the system is the ability to manage the retention and deletion of data in line with an organisation’s policies. Alongside this, the system can report on and export data which you may be asked for.

Head to our GDPR policies page to download the relevant documents. If you have any questions or queries, check out the FAQ section on the same page, or get in touch via our contact us page.

Visitor Management System Benefits

InVentry’s visitor management system is designed to streamline your operations, improve security, and enhance visitor experiences. With advanced features and easy-to-use functionality, it’s the ultimate visitor management system to ensure your setting runs smoothly, securely, and in full compliance.

Allow visitors to sign in quickly using QR codes or pre-booked invitations, reducing queues and improving safety.

Track who is on-site at all times, issue access passes, and control visitor movement across your premises.

Maintain accurate records for health, safety, and legal compliance, including site inductions and visitor logs.

Manage large groups efficiently with an events module that lets visitors check in directly from the sign-in screen.

Brand your sign-in interface to match your centre or business, creating a professional first impression for every visitor.

Receive alerts when visitors arrive, ensuring staff are informed and prepared for their guests.

Pre-book visitors and send invitations to speed up the check-in process and improve overall efficiency.

Track first aiders and fire marshals on-site, manage hybrid working schedules, and use roll-call tools for quick evacuation in emergencies.

Manage staff sign-ins alongside visitors, including hybrid office bookings and contractor access, all within one system.

Contact Us

Get in Touch Today to Learn More About our Products and Features.

Request a brochure, or book your free demo today and find out how your organisation can benefit from our visitor management system.

Looking for support? Please use our support form