Visitor Management System for Libraries
Improving visitor management with InVentry’s visitor management system for libraries.
Our visitor management system for libraries is designed to enhance security, simplify daily operations, and improve the overall visitor experience. By digitising sign-ins and maintaining accurate, real-time records, it enables libraries to efficiently manage visitors, staff, and contractors while supporting GDPR compliance. The result is a safer, more organised, and welcoming environment for everyone who walks through your doors.
Prices starts from as little as £70 per month.
Visitor Management Solutions for Libraries
Our visitor management system for libraries ensures that all information required for security, health and safety as well as compliance purposes can be accessed at the touch of a button in InVentry’s visitor management solution for libraries.
Providing Visitor Management for Libraries
Libraries can often become crowded and it can be hard to manage visitor levels for your staff. InVentry’s visitor management system can help you manage your staff, contractors and the pupil who visit your library.
The InVentry visitor management solution for libraries allows visitors, staff and contractors to sign into different library sites using the same ID, giving you a complete sight of location information. You can also manage all your contractor inductions and visitor checks directly through InVentry’s visitor management system for libraries.
Temporary RFID Access Passes
Our RFID Label Rolls offer a simple and secure way to manage temporary access for visitors, contractors, and short-term users in libraries. Each label contains an encrypted RFID chip that integrates seamlessly with existing access control systems, allowing access to be granted, monitored, and automatically revoked. Designed for on-demand printing, our labels streamline reception processes, reduce administrative work, and enhance security by preventing badge duplication. Durable yet temporary, they provide a professional visitor experience while supporting audit trails, compliance, and scalability across single or multiple library sites.
Meet Some Of Our Existing Customers
Want To Know More About Our Library Building Sign In Solutions?
Speak to us today to find out more about how our visitor management system for library buildings can benefit your business.
Our Sign in Solution Features
Our system helps libraries enhance security, streamline operations, and improve the visitor experience. With GDPR compliance, real-time access, and customisable ID badges, managing visitors, staff, and contractors has never been easier.
Staff Management
Simplify staff sign-in and attendance monitoring with secure digital check-ins. Staff can use ID cards, scanners, or mobile devices to register quickly, reducing admin time and ensuring accurate timekeeping.
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Visitor Management
Welcome visitors professionally while maintaining full visibility of who is on site. The system captures visitor details, prints ID badges, and logs visit history to strengthen site security and compliance procedures.
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Contractor Management
Ensure a professional welcome for contractors while maintaining an accurate log of everyone on-site. The system captures visitor data, generates badges, and records visit details for security and ensuring compliance.
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Integrations
Seamlessly integrate with your existing systems, including MIS, access control solutions and identity management software. Our integrations ensure your data stays connected and consistent across all platforms.
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Evacuation Management
In an emergency, instantly generate a real-time evacuation list showing all staff, first aiders/fire marshals and visitors on site. Access on any device to speed up roll calls and ensure everyone is accounted for.
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DBS Checker
Maintain compliance and peace of mind with an integrated DBS checker. Instantly verify the status of staff and regular visitors, ensuring only approved individuals have access to your premises.
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Events
Streamline the process of organising and managing events. From guest pre-registration to digital check-in on the day, the system simplifies attendance tracking and enhances the visitor experience.
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ID Cards & Scanners
Issue professional ID cards for pupils, staff, and visitors to support quick and secure sign-ins. Our compatible scanners make the process effortless, ensuring accurate identification and access control at every entry point.
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Kiosks
Our sign-in kiosks make signing in quick and secure for staff and visitors. The kiosk captures photos, prints ID badges, and updates your records instantly, creating a smooth, professional sign-in experience.
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Library Visitor Management System Benefits
InVentry’s Library Visitor Management System Creates An Unforgettable Experience
Our visitor management system for libraries provides complete transparency over the location of guests, staff and contractors.
Perform any necessary contractor checks at the point of signing in and share the results across all your sites.
Remove the need for paper-based books and sliding in and out boards that can lead to inaccuracies.
Utilise your existing RFID or barcode ID cards to allow for even faster signing in and out across sites.
Flow contractor information from one central database between separate systems on separate sites.
Create custom library screens and questions in minutes to provide staff with news and updates when they sign in.
Easily record and track visitor inductions, ensuring everyone on-site meets library safety and compliance requirements.
Instantly see which staff – including first aiders and fire marshals – that are on-site to support a fast and effective response in an emergency.
Key Users of Our Visitor Management System for Libraries
Our visitor management system supports libraries in efficiently managing staff, visitors, and contractors while maintaining security and compliance.
Staff
Allow staff to sign in with a personalised ID badge. Use alongside our id scanner ‘Quickscan Touch’ units to capture reasons for signing out.
Visitors
Give contractors an easily identifiable ID badge when signing into our visitor management system for libraries, allowing you to know which visitors are on-site at any given time.
Receptionist / Front of House Staff
Our visitor management system eases the workload of front-of-house staff and receptionists by handling routine sign-in tasks, allowing them to focus on welcoming and assisting visitors. It ensures every guest is accurately logged, without the need for manual record-keeping.
Facilities Managers
Our visitor management system helps Facilities Managers streamline sign-in processes, maintain accurate visitor records, and ensure compliance, all while freeing staff to focus on creating a safe and welcoming environment.
Compliance Officers
Our visitor management system helps Compliance Officers ensure GDPR and safety compliance by accurately logging every visitor, staff member, and contractor, reducing risk and simplifying record-keeping.
3-Year Warranties
Our visitor sign in management system warranties are the most comprehensive in our industry and not matched by any other sign in software supplier. Our sign in solution warranties cover all our hardware and software and are backed by our warranty SLA. For the main InVentry screen, including fixings, we provide onsite warranty repairs and replacements. For everything else, including scanners and printers, they are returned to us free of charge for fixing or replacement.
As part of your maintenance agreement with InVentry we also provide you with unlimited telephone support, unlimited remote support, 24-hour access to our sign in app support portal and remote software upgrades to make sure if you do experience a problem, we get you sorted as soon as possible.
Touchscreens
20” state-of-the-art touchscreen with integrated webcam
Printers
Integrated label printer allows you to instantly print colour ID badges.
Indoor Quickscan Units
For sites with multiple entry points staff can use our Quickscan units.
Outdoor Quickscan Units
Outdoor Quickscan units allow for sign in at almost any location.
Testimonials
Below are a couple of examples of what our government customers say about InVentry. For even more, visit our testimonials page.
I need to know who is here at all times. With InVentry, I know people are going to be safe, I know who’s here and I can get them off site if there’s a fire. We’ve used the evacuation app in several test runs and it’s brilliant.
– Wigan Council
The InVentry system was a massive step forward for us and enabled us to get 300+ people into the election count in under 20 minutes, where previously it had taken over twice as long to achieve.
– Calderdale Council
Case Studies
Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
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Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
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Bericap UK
InVentry enables Bericap UK to enhance on-site efficiency and professionalism, whilst streamlining their contractor management
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ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
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Calderdale Council
Find out how Calderdale Council modernised their election process and remained GDPR compliant.
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Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
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BASF
Find out how the BASF have used InVentry to improve their visitor management and Health and Safety policies.
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Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
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Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
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Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
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Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
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Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
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White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
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Thompsons Commercials
InVentry provides Thompson Commercials with a sustainable and comprehensive system to streamline their site management.
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LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
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Portsmouth Football Club
Find out how Portsmouth Football Club have utilised InVentry and our custom questions module
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Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
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TRW Systems
Find out how TRW Systems are using InVentry as their virtual reception for visitors and staff creating the right first impression
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Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
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Matrix Polymers
Find out how Matrix Polymers are using InVentry for visitors and staff sign in after replacing their paper based process
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Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
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Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
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Woods Foodservice
Find out how Woods Foodservice utilised InVentry to obtain their Grade AA BRC accreditation
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Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
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Geotech
Find out how Geotech are using InVentry to manage their contractors and evacuations throughout their technology based organisation
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Oryx International School
Oryx International School, based in the vibrant capital of Qatar, is a premium British school exclusively for the children of Qatar Airways employees.
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Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
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Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
Read MoreContact Us
Want to Know More About Our Visitor Management System For Libraries?
Request a brochure, or book your free visitor management system for libraries demo today and find out how your library can benefit with InVentry.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
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