Visitor Sign In System For Scottish Healthcare Settings
Make the right first impression with our market-leading healthcare visitor sign in and safeguarding system for Scottish hospitals, clinics, and care facilities.
Scotland’s leading healthcare sign in system helps keep hospitals, clinics, and care facilities safe and well-organised. Our visitor management platform streamlines check-ins, monitors who is on site, and ensures full compliance with healthcare regulations. Designed for all Scottish healthcare settings, this healthcare sign in system provides a secure, efficient, and professional way to manage every visitor, from arrival to departure.
Prices start from as little as £70 per month.
Efficient Visitor Sign In For Scottish Healthcare..
InVentry’s healthcare visitor sign in system helps protect both staff and patients while recording incidents and concerns efficiently. By knowing exactly who is on-site at any time, your facility in Aberdeen, Edinburgh, Glasgow, or anywhere else across Scotland, can manage and track all visitors accurately, ensuring a safer and more organised environment.
Implementing a dedicated healthcare sign in system in your hospitals across Scotland means that staff, patients, and visitors are automatically monitored and recorded, streamlining the sign-in process and improving overall site security and compliance.
That Manages Contractors in Your Hospital And Clinics!
InVentry also supports contractor management by allowing pre-approval and sending all relevant forms and induction links before arrival. When signing in, the contractor sign in system can present additional custom questions to gather any on-the-day information required, ensuring full compliance and record-keeping.
Our patient and visitor sign in solutions are ideal for all types of healthcare settings across Scotland, including GP surgeries, hospitals, dental practices, and clinics of every speciality, providing a secure, efficient, and professional way to manage both visitors and contractors.
Temporary RFID Access Passes For Visitors and Contractors
Our RFID Label Rolls make managing temporary access in Scottish hospitals, clinics, and care facilities simple and secure. Encrypted chips integrate with your access control system to grant, monitor, and revoke access, while on-demand printing saves time, reduces admin, and prevents badge duplication. Durable yet temporary, they ensure a professional, safe, and compliant experience for all visitors, contractors, and short-term staff.
The UK’s Leading Provider of Sign In Solutions
Meet Some Of Our Existing Healthcare Customers
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
The Many Features Of Our Visitor Management System For Scottish Healthcare Providers
Discover the many features of our visitor management system for Scottish healthcare providers, designed to streamline sign-ins, enhance security, and ensure compliance across your facility. From automated notifications to secure ID badges, our system makes managing visitors, contractors, and staff easier and more efficient than ever.
Patient & Visitor Tracking
Track visitors and patients on your wards instantly with InVentry’s ID scanning system, providing real-time visibility and enhanced security across your hospital.
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Host Notifications
Notify hosts instantly when visitors arrive and check in with InVentry’s ID scanning system, ensuring real-time alerts and a smooth, efficient reception process.
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Quickscan Units
Fast, reliable sign-in through multiple access points with InVentry Quickscan units that allow users to check in and out instantly while maintaining secure and efficient site management.
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Integrations
Seamlessly integrate with your existing systems, including MIS, access control and identity management software. Our integrations ensure your data stays connected and consistent across all platforms.
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Evacuation Management
In an emergency, instantly generate a real-time evacuation list showing all staff, first aiders/fire marshals and visitors on site. Access on any device to speed up roll calls and ensure everyone is accounted for.
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DBS Checker
Maintain compliance and peace of mind with an integrated DBS checker. Instantly verify the status of staff and regular visitors, ensuring only approved individuals have access to your premises.
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Events
Streamline the process of organising and managing events. From guest pre-registration to digital check-in on the day, the system simplifies attendance tracking and enhances the visitor experience.
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ID Cards & Scanners
Issue professional ID cards for pupils, staff, and visitors to support quick and secure sign-ins. Our compatible scanners make the process effortless, ensuring accurate identification and access control at every entry point.
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Kiosks
Our sign-in kiosks make signing in quick and secure for staff and visitors. The kiosk captures photos, prints ID badges, and updates your records instantly, creating a smooth, professional sign-in experience.
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Asset Management
Track, manage, and maintain full visibility of your organisation’s assets in real time with InVentry, helping you improve accountability, reduce losses, and streamline asset control across your site.
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InVentry Anywhere
Access your InVentry system from any location with InVentry Anywhere, giving you secure, real-time visibility and control over sign-ins, users, and site activity from any device, wherever you are.
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Benefits Of Our Visitor Sign In Solution For Scottish Healthcare Providers
Our visitor sign in solution for Scottish healthcare providers offers an intuitive platform that enhances the patient and visitor experience, reinforces security, and streamlines reception operations. Discover how our system can make a real difference in managing visitors safely and efficiently across your healthcare facilities in Scotland.
Know exactly who is on-site at all times, including visitors, contractors, and staff, to maintain a safe environment and respond quickly in emergencies.
Add site-specific health and safety questions or screening procedures during sign-in to ensure everyone is aware of policies and risks.
Protect vulnerable patients by monitoring all interactions and ensuring visitors comply with safety protocols.
Generate detailed logs of all on-site activity, which can be used for health and safety audits, incident investigations, and compliance with regulations.
Pre-approve contractors, track DBS checks, and ensure all inductions, permits, and health and safety requirements are completed before they enter the site.
Our cost-effective Healthcare visitor sign in solution for Scottish providers is available from just £70 per month, giving site managers complete visibility of visitors and contractors while ensuring compliance, safety, and peace of mind.
Our Visitor Management System For Scottish Healthcare Providers Is Perfect For…
First impressions matter, and your reception is the first point of contact. InVentry’s visitor sign in system for Scottish healthcare providers modernises the sign-in process, giving your organisation a professional edge while enhancing safety, compliance, and efficiency. Our all-in-one healthcare visitor and patient sign in platform makes welcoming patients, visitors, and contractors seamless, secure, and fully manageable, and is ideal for:
Visitors & Patients
Provides a professional, paper-free welcome while capturing essential data for security and health and safety.
Staff
Simplifies attendance, timekeeping, and secure access across your Scottish hospital by using ID cards or mobile devices to check in.
Contractors
Manages third-party workers who are on site by recording site inductions, verifying compliance, and tracking on-site duration.
Receptionists
Our system helps streamline sign-ins, reduce paperwork and provide a professional, efficient welcome to patients, visitors and contractors.
Facilities Managers
Our Scottish hospital visitor management system helps facilities managers monitor site access, oversee contractor activity, and ensure health and safety compliance across the entire facility.
Health & Safety Officers
Health & Safety Officers can ensure all visitors and contractors comply with safety protocols, complete required inductions, and are accurately tracked on-site for emergencies and audits.
How Our Visitor Management System For Scottish Hospitals Works
Our visitor management system is designed to support the fast-paced, highly regulated environment of hospitals across Scotland, helping you manage visitors, patients’ guests, contractors, and staff while maintaining strong safeguarding, compliance, and infection control standards.
1. Pre-Registration for Visitors & Contractors
Hospitals can pre-register expected visitors such as contractors, clinicians, and approved guests, helping streamline arrivals and reduce congestion at reception areas.
2. Fast & Controlled Sign-In
On arrival, visitors can sign in quickly using a touchscreen kiosk or QR code, supporting efficient front-of-house operations even during busy periods.
3. Patient Visit Recording
Visitor details, including the patient being visited and reason for attendance, can be captured during sign-in to support clear tracking and hospital oversight.
4. Policy & Infection Control Acknowledgement
Key information such as infection control guidance, PPE requirements, and hospital policies can be presented and acknowledged during sign-in to support compliance and patient safety.
5. Visitor Badge Printing
Badges can be printed instantly, helping staff easily identify authorised visitors and control movement throughout hospital departments.
6. Real-Time Site Visibility
Hospital staff can view who is on site at any time, supporting better coordination across wards, departments, and restricted areas.
7. Emergency & Evacuation Support
Accurate, real-time sign-in data ensures up-to-date evacuation lists are available, helping staff account for everyone quickly in an emergency situation.
8. Reporting & Audit Trails
All visitor activity is securely recorded, providing detailed logs to support compliance, safeguarding requirements, and operational reporting.
3-Year Warranties
Our visitor sign in management system warranties are the most comprehensive in our industry and not matched by any other sign in software supplier. Our sign in solution warranties cover all our hardware and software and are backed by our warranty SLA. For the main InVentry screen, including fixings, we provide onsite warranty repairs and replacements. For everything else, including scanners and printers, they are returned to us free of charge for fixing or replacement.
Touchscreens
20” state-of-the-art touchscreen with
integrated webcam
Printers
Integrated label printer allows you to instantly print colour ID badges.
Indoor Quickscan Units
For sites with multiple entry points staff can use our Quickscan units.
Outdoor Quickscan Units
Outdoor Quickscan units allow for sign in at almost any location.
Testimonials
Below are some examples of what our Healthcare customers have to say about InVentry. For even more, visit our testimonials page.
I can’t put into words how simple the system is to use and how dramatically it’s affected my workload. I now simply direct the contractor to the sign in screen and ask them to follow the instructions. I can then take myself away to concentrate on other tasks I need to complete.
InVentry has really streamlined our process and helped us move away from our previous old-fashioned system for managing visitors and contractors. It’s also enabled us to better safeguard our staff, visitors and patients by ensuring that everyone on-site is checked and has appropriate access around the building.
– Estates Secretary
Case Studies
Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
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Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
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Oakfield Community
InVentry helps Oakfield Community (Easton Maudit) with a professional and seamless sign in system
Read MoreContact Us
Want to know more about our visitor sign in system for Scottish healthcare providers?
Interested in our visitor sign in system for healthcare providers across Scotland? Contact us today to find out more.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
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