Visitor Management Software
The UK’s number one visitor management solution for managing visitors.
Upgrade your reception with Inventry’s visitor management system – a secure, easy-to-use visitor sign-in solution designed for schools, offices, and public sector sites. Our electronic visitor management system replaces paper logbooks, improves safeguarding, and offers a professional first impression. Discover a better way to manage guests with our powerful visitor management software.
InVentry’s UK Developed Visitor Management Software…
Managing visitors in your school or business can now be a seamless and speedy process with our market-leading electronic visitor management system. Visitors are presented with an intuitive screen that significantly speeds up the signing-in process. They can even self-service their way through to printing an ID badge that can be worn around your site through InVentry’s visitor sign in system.
Visitor information is stored directly in the visitor management system and allows you to track who is on your site, accurately manage your visitor management and record everyone entering or leaving your site, in case of an emergency. It provides site access in a way that safeguards those who are in your company or school and removes the need for paper-based visitor books.
That Gives Staff and Admin Full Control Through a Visitor Management System…
Our visitor management solution is designed to give schools, businesses, and public sector organisations complete oversight and control of every guest entering their premises. With real-time monitoring, instant notifications, and detailed reporting features, staff and administrators can easily track visitor activity, manage permissions, and maintain accurate visitor logs.
Whether you’re managing daily foot traffic or preparing for emergency evacuations, our visitor management software delivers the visibility and compliance you need to ensure safety and efficiency at every touchpoint.
And Ensures a Seamless, Secure Check-In with an Intuitive Online Visitor Management System!
Streamline your front desk with an electronic visitor management system that’s simple to use and powerful in functionality. Our intuitive interface makes it easy for guests to check in quickly while ensuring strict security protocols are followed. From QR code sign-ins and pre-registration to photo capture and badge printing, our visitor sign in system enhances both the visitor experience and site security.
With a cloud-based visitor management solution, you’ll benefit from instant access to visitor data, customisable workflows, and peace of mind knowing that your site is always protected.
Secure your Site with Gatehouse
This new feature of our visitor management solution is perfect for large sites that have gates and barriers between the site perimeter and their main reception. It enables security staff to check a visitor’s eligibility and mark them as arrived within the InVentry console straight from your organisation’s gatehouse.
Visitors’ hosts will be notified of their arrival and they’ll also be automatically added onto the InVentry Anywhere App, meaning evacuation lists are live and up to date. This feature not only allows large sites to accurately monitor when visitors have arrived at various entrances but will ensure a particular hard-to-manage site in an evacuation will be easier than ever!
Visitor Management System Features
There are many key benefits to using our visitor sign in solutions, see them below!
Touchscreen
Integrated Webcam
The integrated webcam allows visitors to take their photos for ID badges and can be used for facial recognition for up to 60 days for more frequent visitors.
Visitor Memory
The clever InVentry visitor management database remembers all your previous visitors to give returning visitors a swift and seamless experience the next time they use your visitor management system.
Staff Notifications
When a visitor arrives on site an instant notification is sent via SMS or email to the person they are visiting.
Events Management
Create events that allow you to pre-book visitors into events such as school parents evenings or a company workshop.
Badge Printing
DBS Checker
Allow InVentry to act as your Single Central Record for DBS checks. Get notifications when checks are due to expire and when visitors or staff need to renew their DBS check; based on your own customisable requirements.
Acceptance Policies
Ensure that visitors agree to any terms and conditions including health and safety and evacuation procedures as part of the signing in process.
Custom Questions
Make sure your visitors have everything they need by asking custom questions on the InVentry sign-in screen. Find out if they have any accessibility requirements, dietary preferences, need access to visitor Wi-Fi, or any other questions you have.
Secure your Site with Gatehouse
This new feature is perfect for large sites that have gates and barriers between the site perimeter and their main reception.
It enables security staff to check a visitor’s eligibility and mark them as arrived within the InVentry console straight from your organisation’s gatehouse.
Visitors’ hosts will be notified of their arrival and they’ll also be automatically added onto the InVentry Anywhere App, meaning evacuation lists are live and up to date.
This feature not only allows large sites to accurately monitor when visitors have arrived at various entrances but will ensure a particular hard-to-manage site in an evacuation will be easier than ever!
How It Visitor Management System Works
Pre Booking & Invitation
The process begins with a staff member pre-booking a visitor via InVentry’s visitor management software, which automatically sends a calendar invite containing all relevant details along with a unique QR code for quick and secure check-in.
Visitor Arrival
When the visitor arrives on site, they simply scan their personalised QR code using the touchscreen kiosk or Quickscan unit, which instantly recalls their pre-registered information to speed up the check-in process.
Photo Capture & ID Badge Printing
The system takes a photo of the visitor using the integrated webcam and automatically prints a personalised ID badge displaying key information such as their name, photograph, company, and host contact.
Security Check & Declarations
As part of the sign-in process, visitors may be prompted to agree to site-specific declarations such as safeguarding policies, health and safety notices, or COVID-19 compliance forms, ensuring your organisation remains compliant and secure.
Host Notification
As soon as the check-in is complete, the system instantly notifies the host via email or SMS, letting them know that their guest has arrived and is ready to be welcomed.
Visitor Memory & Return Visits
For returning guests, the system remembers previous visit data, making future sign-ins even faster and more convenient with minimal need to re-enter details.
Live Tracking & Evacuation Readiness
Staff can monitor who is on-site at any given moment through the live dashboard, and in case of an emergency, evacuation lists are accessible instantly from the kiosk or via the InVentry Anywhere app.
Feedback & Reporting
Once the visit is complete, visitors can be sent a follow-up feedback form, while all activity is securely logged and stored in the cloud, giving administrators access to detailed reports and visitor insights.
The Many Features Of Our Visitor Management Software
Streamline the way you welcome guests, contractors, and staff with InVentry’s powerful visitor sign in system. Designed to enhance security, improve efficiency, and deliver a professional first impression, our electronic visitor management system is the ideal solution for organisations that value safety and seamless operations. Here are the key benefits of our visitor management solution:
Touchscreen
The 20-inch InVentry touchscreen is clear and intuitive and has been specifically designed for usage in high volume areas, making it simple to welcome and sign-in visitors.
Integrated Webcam
The integrated webcam allows visitors to take their photos for ID badges and can be used for facial recognition for up to 60 days for more frequent visitors.
Visitor Memory
The clever InVentry visitor management database remembers all your previous visitors to give returning visitors a swift and seamless experience the next time they use your visitor sign in system.
Staff Notifications
When a visitor arrives on site an instant notification is sent via SMS or email to the person they are visiting.
Events Management
Create events that allow you to pre-book visitors into events such as school parents evenings or a company workshop.
Badge Printing
Instant badge printing with our eco-friendly label rolls, means visitors are always clearly identifiable and with the built-in badge designer you can easily customise the look and feel of your badges.
DBS Checker
Allow InVentry to act as your Single Central Record for DBS checks. Get notifications when checks are due to expire and when visitors or staff need to renew their DBS check; based on your own customisable requirements.
Acceptance Policies
Ensure that visitors agree to any terms and conditions including health and safety and evacuation procedures as part of the signing in process.
Custom Questions
Make sure your visitors have everything they need by asking custom questions on the InVentry sign-in screen. Find out if they have any accessibility requirements, dietary preferences, need access to visitor Wi-Fi, or any other questions you have.
Our Visitor Management Software Is Perfect For…
First impressions matter – and your reception area is where they begin. Inventry’s visitor management software modernises the sign-in process, giving your organisation a professional edge while enhancing safety, compliance, and efficiency. Our all-in-one visitor management solution is designed to make welcoming guests, contractors, and staff seamless and secure and is perfect for:
Receptionists
Streamline front-desk operations and reduce queues with automated visitor check-ins.
Facilities/Office Managers
Monitor and control access across multiple entry points with full visibility of who is on-site.
Health & Safety Officers
Maintain visitor logs for fire roll calls and ensure compliance with safety protocols.
IT Managers
HR and administrative staff are responsible for maintaining up-to-date personnel records, making it critical that everyone’s presence is accurately logged during an evacuation.
Want To Know More About Inventry’s Solutions?
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Seamless Visitor Management Across Sectors
Our industry-leading visitor management software gives organisations complete control over who enters their site. From real-time visitor tracking to instant badge printing, our intelligent solution modernises your front desk and enhances compliance – all while providing a seamless check-in experience.
Education
Track external visitors, governors, contractors, and supply staff with confidence. Integrates seamlessly with MIS systems to keep school premises safe.
Offices
Enhance front-of-house efficiency and make a great first impression on clients, interviewees, and suppliers.
Warehouses
Manage contractor access, induction processes, and real-time evacuation lists in high-risk environments.
Healthcare Facilities
Ensure safe access to hospitals, clinics, and care facilities by screening visitors and maintaining detailed entry records.
Government
Secure public buildings with controlled access, audit-ready reporting, and visitor history tracking.
Shared Workspaces
Easily manage visitors across multiple sites or tenants while maintaining centralised control and reporting.
Visitor Management System Benefits
Our visitor management software offers an easy-to-use platform that improves the visitor experience, enhances security, and optimises front-desk operations. Here’s how our visitor management solution can make a significant impact on your business.
An electronic visitor management system allows you to track every visitor who enters your premises. With real-time check-ins and an easy-to-use database, you can ensure that only authorised individuals are allowed access to your facilities. Automatic visitor logs make it easy to identify visitors and enhance overall security.
Our visitor management software offers a fast, self-service check-in experience. Visitors can sign in quickly using digital kiosks or mobile devices, saving time at reception and improving overall efficiency. This process also reduces the administrative burden on your staff, allowing them to focus on other tasks.
A smooth and quick sign-in process makes a lasting impression on your visitors. With customisable features such as personalised welcome messages and automatic notifications, you can ensure your visitors feel welcomed and valued as soon as they arrive.
Ensuring compliance with health and safety regulations, as well as data protection laws, is crucial. Our visitor sign in system automatically records essential visitor details and stores them securely for future reference. This helps you maintain compliance and prepare for audits without the hassle of manual documentation.
In today’s world, contactless interactions have become more important than ever. Our visitor sign-in system supports contactless check-ins, ensuring that visitors can sign in safely without any physical touchpoints. This promotes a safer environment for both staff and guests.
Our system offers instant notifications to your employees when their visitors arrive. This eliminates the need for visitors to wait around in reception areas, and ensures that employees are notified promptly to welcome their guests.
With our flexible visitor management software, you can tailor the system to suit your specific needs. Whether it’s adding custom fields to the sign-in form or adjusting the visitor check-in flow, you can configure the system to reflect your business requirements.
Gain valuable insights into visitor traffic and trends with built-in reporting tools. Track peak visitor times, repeat visits, and other data to make informed decisions about your facilities and operations.
Visitor Management Software FAQ’s
A good visitor management system is a key consideration for today’s organisations. InVentry is proud to offer a comprehensive visitor management system for the modern workplace. It’s perfect for meeting the needs of your school, business or other work environments. Learn more about our custom visitor management software below.
A visitor management system ensures that your workplace is safe for everybody in it. This idea applies to employees and visitors alike. If your business has health concerns, the visitor management solution can stop an infectious person from coming onsite. Conversely, our visitor sign in system can send a visitor a health declaration to let you know that they’re healthy enough to visit. The visitor management system can even tell you if too many people are on-site at once.
If you have safeguarding concerns (in a school, for example) you can make sure everyone’s DBS status is valid. Moreover, if you need to evacuate in the event of a fire or other emergency, the visitor management system ensures you have an accurate record of numbers. This means you aren’t searching for people who aren’t there or overlooking people who need evacuating.
Outside of safety concerns, a modern visitor sign in system helps your business look and feel more professional. It helps you greet visitors promptly, and with the appropriate context beforehand. You can even create events that visitors can be pre-booked into for ease of access (like parents’ evening or company workshops). These are all things that an organisation can greatly benefit from.
Our visitor management system uses several key features in tandem. Visitors interact with a touchscreen-based system that’s very quick and easy for them to use. It’s designed to be used with as little outside help as possible. Our visitor management system can even remember visitors, making multiple visits from people smoother.
We know that organisations like visitors to clearly ID themselves when moving around the premises. That’s why our visitor management software allows people to print their own ID badges that they can wear around their necks. An integrated webcam also allows you to take a relevant picture then and there, to ensure that an ID is authentic.
To ensure a smoother visit you can have visitors agree to certain terms and conditions (like evacuation procedures) during the signing in process. This helps your staff to greet visitors in good time, and enhance safety in your organisation more broadly. The aforementioned Health Declaration can speed things up if you’re worried about visitor waiting times.
Want to know what people thought of your signing in process and overall visit? You can request feedback from visitors thanks to our Feedback Module. This is very easy to fill out, but it also allows for written comments. You can then use this information to make improvements, and track changes in detail if needed.
Finally, when people sign in to your system we store the relevant information in a central location. This allows for a safe, totally accurate record of visitor movements, regardless of where you are or what you do.
Our Visitor Management software is not offered at a fixed price and is priced on a tailored basis, specific to your organisation’s requirements. Contact our team to discuss your needs today and we will be able to provide you with a specific quote for your circumstances.
We can set up an InVentry visitor management system for you, and help troubleshoot any problems after the fact. To get more details on what we can do for you, visit our Contact page to get in touch.
Have a change of heart? Not a problem! We offer a 30 Day Money Back Guarantee for customers who no longer love our system.
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What Our Customers Say…
“The InVentry system was a massive step forward for us and enabled us to get 300+ people into the election count in under 20 minutes, where previously it had taken over twice as long to achieve.”
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Ian Gledhill – Calderdale Council “Visitors to the school are impressed by the quality and professionalism of the ID badges and staff know instantly whether the visitor has been CRB checked. We don’t know how we managed before.”
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Dalton School Junior, Infant & Nursery “Visitor can now come on-site and our staff have full clarity of who has arrived and who they are here to see. It is made the whole process easier and safer for everyone here!”
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Oakfield Community Contact Us
Want to know more about our visitor management software?
Request a brochure, or book your free demo today and find out how you can benefit from our visitor management solution.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
Case Studies
Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
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Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
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Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
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Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
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Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
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Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
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Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
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Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
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White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
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Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
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Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
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ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
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