Asset Management System For Schools
Streamline School Resources with Asset Management Systems Used in Education
InVentry’s asset management system provides schools with a straightforward and cost-effective solution to monitor and manage their resources from a single, central platform. Designed with education in mind, it simplifies the logging, auditing, and reporting of school assets, while integrating seamlessly with existing systems. By using asset management systems used in education, schools can enhance accountability, maintain compliance, and improve overall efficiency in managing their valuable resources.
Asset Management for Schools That Simplifies Tracking…
InVentry’s asset management system is a powerful, cloud-based solution designed specifically for schools, trusts, and multi-site educational settings. It provides a simple and cost-effective way to manage and monitor physical assets from a central platform. From IT equipment and classroom resources to site infrastructure and office furniture, the intuitive software streamlines logging, auditing, and reporting through barcode or QR code scanning. By adopting asset management systems used in education, schools benefit from full visibility, reduced loss, improved compliance, and seamless integration with existing systems for enhanced accountability and operational efficiency.
With mobile access, staff can quickly log assets using barcode or QR code scanning, while the system automatically tracks location, condition, and maintenance history. This approach removes the need for manual paperwork, lowers the risk of loss or theft, and ensures schools are always audit-ready.
Optimises Usage With Smart Booking Features…
Maximise the value of your school’s resources with InVentry’s intelligent booking functionality, fully integrated into our asset management system. The built-in booking calendar allows staff to pre-book items such as laptops, cameras, projectors, desks, or even parking spaces – ensuring efficient use and preventing double bookings.
As part of asset management systems used in education, this feature makes it simple to manage shared resources across classrooms, departments, and school sites. All usage data is securely stored within the asset management software, giving clear visibility of who is using what, when it has been booked out, and when it is due back. This not only improves availability and efficiency but also helps schools reduce unnecessary expenditure by extending the lifecycle of existing assets.
And Gives You a Powerful, Scalable Asset Management Solution
Built to grow with your school or trust, InVentry’s asset management platform offers the scalability and flexibility needed to manage resources across one or multiple sites. With detailed reporting, audit trails, and permission-based access, our solution supports schools in maintaining accountability, strengthening compliance, and making informed decisions about procurement and resource planning.
As part of asset management systems used in education, our cloud-based platform provides a secure, central hub for tracking every asset’s status, usage, and performance. Whether you’re a school preparing for an Ofsted inspection or a trust managing multiple campuses, InVentry ensures you have full visibility and control. Request a brochure today and discover how our trusted asset management software can streamline school operations, reduce costs, and maximise the value of your resources.
Want To Know More About Our Asset Management Systems Used In Education?
Speak to us today to find out more about how our asset management system can benefit your school or trust today.
How Our Asset Tracking Program Works
Simple
Scan the QR code using the manufacturing inventory tracking app to quickly add assets and locations.
Smart
Our simple manufacturing plant and warehouse inventory tracking allows you to change assets on the go, report faults, or remove redundant assets at will.
Effective
Use InVentry’s factory asset tracking app to produce asset management audit reports, make bulk changes and see the value of your manufacturing assets.
The Many Features Of Our Asset Management Systems For Schools
InVentry’s asset management system gives schools full visibility and control over their resources. As one of the leading asset management systems used in education, it enables easy tracking of IT equipment, booking of shared resources, and instant audit reporting. Cloud-based and mobile-friendly, it streamlines asset management while improving accountability, compliance, and efficiency.
Flexible
InVentry’s asset management platform supports all types of resources and can be used across classrooms, departments, and school sites. Accessible via a cloud-based portal or mobile app, it enables staff to track everything from laptops and projectors to desks and parking spaces. As one of the leading asset management systems used in education, it adapts to any setup, making it ideal for both individual schools and large trusts.
Professional
Each InVentry asset management system comes with a smooth, guided onboarding and setup process led by our expert team. We help schools structure asset groups, configure booking rules, and import existing inventories, ensuring the system is ready to use with minimal disruption. With a professional, intuitive interface, staff at all levels can navigate the platform confidently, reducing training time and improving day-to-day tracking. As one of the leading asset management systems used in education, it makes managing school resources simple and efficient.
Secure
Security and control are at the heart of InVentry’s asset management system. With role-based access, audit trails, and time-stamped usage logs, schools can maintain full accountability across staff and sites. All data is securely stored in the cloud, with encryption and backup protocols to protect information and support compliance. As one of the leading asset management systems used in education, it ensures your school’s resources are safe, tracked, and fully auditable.
Robust
InVentry’s asset management system is built to scale with your school or trust. Whether managing a single campus or a network of multiple sites, it can handle thousands of assets without any performance drop-off. Reliable, fast, and continuously updated, this system ensures staff have the tools they need to manage resources effectively now and in the future. As one of the leading asset management systems used in education, it supports schools in keeping full control of their assets at every stage.
Customisable
Tailor InVentry’s asset management system to the unique needs of your school. Create custom asset categories, assign ownership, and define usage statuses that mirror daily operations. Personalise your booking calendar, set check-in/check-out rules, and generate reports that provide the exact data you need, when you need it. As one of the leading asset management systems used in education, it gives schools full control and insight over their resources.
Multi Purpose
Go beyond basic tracking with InVentry’s asset management system. Use the booking calendar for resource reservations, schedule maintenance, track warranties, and manage asset depreciation. With full lifecycle visibility, schools can make smarter purchasing decisions, extend the life of resources, and support long-term budget planning—all within one integrated platform. As one of the leading asset management systems used in education, it helps schools manage assets efficiently and strategically.
Our Asset Management System Is Perfect For…
InVentry’s asset management system is designed to simplify tracking, improve efficiency, and provide total visibility for schools and educational trusts. Whether you’re managing classroom resources, IT equipment, or specialised school assets, our system helps you stay organised and informed. Here’s how different school roles benefit:
Headteacher/School Leadership
School leaders can get a complete overview of all assets across the school, helping with budgeting, strategic planning, and ensuring resources are available where they’re needed most.
Teachers
Teachers can easily request, book, and track classroom resources such as laptops, projectors, or lab equipment, ensuring lessons run smoothly and assets are used efficiently.
School Administrative Staff
Admin teams can oversee the assignment, check-in/check-out, and return of resources, helping to streamline workflows, reduce loss, and maintain accurate records.
Facilities & Site Staff
Facilities teams can track furniture, sports equipment, maintenance tools, and building infrastructure, ensuring everything is properly maintained and accessible when needed.
Our Asset Management System Is Perfect For All Education Spaces
InVentry’s asset management system is designed to meet the diverse needs of schools, international schools, and higher education institutions. Whether you’re managing IT equipment, classroom resources, or specialist facilities, our solution helps you maintain control, streamline operations, and enhance efficiency. Here are the key education sectors that benefit most from InVentry’s platform:
Primary Schools
Primary schools often manage shared resources such as tablets, classroom books, sports equipment, and interactive whiteboards. InVentry’s asset management software helps staff track where items are, when they’re used, and their condition, reducing loss and ensuring pupils always have the tools they need.
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Secondary / High Schools
High schools deal with larger volumes of IT equipment, science lab resources, and specialist subject tools such as art or music equipment. With one of the leading asset management systems used in education, staff can simplify audits, manage bookings, and keep track of assets across departments and year groups.
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International Schools
International schools often operate across larger campuses and with diverse curriculums, managing assets that range from IT devices to sports, science, and arts equipment. InVentry provides a centralised platform to ensure resources are accessible, compliant, and effectively utilised, regardless of location or department.
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Independent Schools
Our Independent School Asset Management System helps schools take control of their resources, makes it easy to see where assets are, track their condition, and plan for maintenance or replacement. By reducing waste and saving staff time, it ensures schools can focus more on delivering the best possible education.
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Universities & Colleges
Higher education institutions require large-scale asset management across multiple campuses, faculties, and research facilities. From advanced laboratory equipment and lecture hall resources to student IT devices, InVentry delivers complete lifecycle tracking, detailed reporting, and cloud-based visibility to support smarter procurement, compliance, and efficiency.
Benefits of Using an Asset Management System in Education
- Real-Time Visibility: InVentry’s asset management system gives schools and trusts real-time visibility of resources across classrooms, departments, and campuses. Staff can instantly see inventory levels, locations, and usage, helping ensure the right assets are available when needed.
- Reduced Manual Errors: By automating logging, booking, and auditing, the system reduces manual paperwork and data entry errors. This improves accuracy and ensures asset records are always up to date.
- Improved Resource Planning: As one of the leading asset management systems used in education, it provides insights into availability and usage trends, helping schools plan purchases, schedule maintenance, and allocate budgets more effectively.
- Enhanced Decision-Making: Detailed reporting and historical data give school leaders the information they need to make smarter decisions about procurement, resource sharing, and long-term investment.
- Compliance & Regulatory Reporting: The system maintains full audit trails, role-based permissions, and time-stamped logs, making it easy for schools to demonstrate compliance with regulations and prepare for inspections, including Ofsted.
- Minimised Downtime: With built-in maintenance scheduling and warranty tracking, schools can reduce unexpected equipment failures and extend the lifecycle of valuable assets.
- Scalability: Whether you’re managing a single primary school or a multi-site trust, the platform scales seamlessly to handle thousands of assets without any performance loss.
- Environmental Sustainability: By optimising resource allocation and extending asset lifecycles, schools can reduce waste, avoid unnecessary spending, and make more environmentally sustainable choices.
InVentry’s Asset Management System FAQs
An asset management system used in education helps schools track, monitor, and manage resources such as IT equipment, classroom furniture, lab tools, and sports equipment from a central platform.
It improves visibility, reduces loss, streamlines audits, supports maintenance scheduling, and helps with budget planning and resource allocation.
Yes, the system is cloud-based and scalable, making it suitable for single schools, multi-site trusts, and international schools.
Absolutely. The platform features an intuitive interface with barcode and QR code scanning, mobile access, and role-based permissions, so staff can track and book assets efficiently.
Yes. The system maintains detailed audit trails, time-stamped logs, and reporting features, helping schools demonstrate compliance with regulatory standards and prepare for inspections like Ofsted.
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Case Studies
McAuliffe Site Services
InVentry helps McAuliffe Site Services to improve their Asset Management with Audit & Compliance
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The Oldershaw School
See how InVentry’s Pre-Booking feature evolves The Oldershaw School’s Audit & Compliance software and simplifies their asset management
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Oastlers School
InVentry helps Oastlers School to improve their Asset Management process with our Audit & Compliance software!
Read MoreContact Us
Want to know more about our Asset Management System?
Request a brochure, or book your free demo today and find out how you can benefit from our Asset Management System in your school.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
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