Visitor Management System for UK Schools and Businesses
The UK’s number one visitor management system for managing guests to your business or school.
InVentry’s visitor management system replaces the paper signing-in book at reception for schools, offices and public sector sites across the UK. Visitors sign in on a touchscreen, have their photo taken and get a printed ID badge, and their host is told they’ve arrived. You can check who is on site whenever you need to, pull reports, and have an accurate list ready if you ever have to evacuate. More than 10,000 organisations use InVentry, and we’re ISO 9001 and ISO 27001 accredited.
InVentry’s UK Developed Visitor Management Software…
Managing visitors in your school or business can now be a seamless and speedy process with our market-leading electronic visitor management system. Visitors are presented with an intuitive screen that significantly speeds up the signing-in process. They can even self-service their way through to printing an ID badge that can be worn around your site through InVentry’s visitor sign in system.
Visitor information is stored directly in the visitor management system and allows you to track who is on your site, accurately manage your visitor management and record everyone entering or leaving your site, in case of an emergency. It provides site access in a way that safeguards those who are in your company or school and removes the need for paper-based visitor books.
That Gives Staff and Admin Full Control Through a Visitor Management System…
Our visitor management solution is designed to give schools, businesses, and public sector organisations complete oversight and control of every guest entering their premises. With real-time monitoring, instant notifications, and detailed reporting features, staff and administrators can easily track visitor activity, manage permissions, and maintain accurate visitor logs.
Whether you’re managing daily foot traffic or preparing for emergency evacuations, our visitor management software delivers the visibility and compliance you need to ensure safety and efficiency at every touchpoint.
And Ensures a Seamless, Secure Check-In with an Intuitive Online Visitor Management System!
Streamline your front desk with an electronic visitor management system that’s simple to use and powerful in functionality. Our intuitive interface makes it easy for guests to check in quickly while ensuring strict security protocols are followed. From QR code sign-ins and pre-registration to photo capture and badge printing, our visitor check-in system improves both the visitor experience and site security.
With a cloud-based visitor management solution, you’ll benefit from instant access to visitor data, customisable workflows, and peace of mind knowing that your site is always protected.
Secure Your Site With Gatehouse
This new feature of our visitor management solution is perfect for large sites that have gates and barriers between the site perimeter and their main reception. It enables security staff to check a visitor’s eligibility and mark them as arrived within the InVentry console straight from your organisation’s gatehouse.
Visitors’ hosts will be notified of their arrival and they’ll also be automatically added onto the InVentry Anywhere App, meaning evacuation lists are live and up to date. This feature not only allows large sites to accurately monitor when visitors have arrived at various entrances but will ensure a particular hard-to-manage site in an evacuation will be easier than ever!
Temporary RFID Access Passes
InVentry’s RFID Label Rolls provide a simple, secure way to issue temporary access badges for visitors, contractors, or short-term users. Each label contains an encrypted RFID chip, allowing seamless integration with existing access control systems to grant, monitor, and automatically revoke access. Designed for on-demand printing, these rolls streamline reception processes, reduce admin time, and enhance security by preventing badge duplication. Durable yet temporary, they offer a professional visitor experience while supporting audit trails, compliance, and scalability across single-site or multi-site environments, making them ideal for offices, schools, industrial sites, and event venues.
The UK’s Leading Provider of Sign In Solutions
Meet Some Of Our Existing Customers
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Want To Know More About Our Sign In Solutions?
Speak to us today to find out more about how our visitor management system can benefit your business.
The Many Features Of Our Visitor Management System
Streamline the way you welcome guests, contractors, and staff with InVentry’s powerful visitor management software. Designed to enhance security, improve efficiency, and deliver a professional first impression, our electronic visitor management system is the ideal solution for organisations that value safety and seamless operations. The system also covers:
Staff Management
Make staff check-ins quick and secure with digital sign-ins. Employees can use ID cards, scanners, or mobile devices, reducing admin time and keeping attendance accurate.
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Visitor Management
Greet visitors professionally while keeping track of everyone on site. The system records visitor details, prints badges, and logs visits to enhance security and compliance.
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Contractor Management
Ensure a professional welcome for all visitors while maintaining an accurate log of everyone on-site. The system captures visitor information, generates badges, and records visit details to bolster security and ensure compliance.
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Kiosks
With our Sign-In System, customisable sign-in kiosks let employees, contractors, and visitors check in quickly and securely. Touch screens capture photos, print badges, and update records instantly.
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Integrations
Our Office Sign-In System connects seamlessly with your existing platforms, including access control and identity management software, keeping all data synced and consistent across your business.
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Evacuation Management
With our Sign-In System, instantly generate a real-time evacuation list of all employees, contractors, and visitors on site. Access it on any device to speed up roll calls and ensure everyone is accounted for.
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Events
Our Sign-In System streamlines organising and managing events. From guest pre-registration to digital check-in on the day, it simplifies attendance tracking and enhances the visitor experience.
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ID Cards & Scanners
With our Sign-In System, issue professional ID cards for employees, contractors, and visitors to enable quick, secure sign-ins. Compatible scanners make the process effortless, ensuring accurate identification and access control at every entry point.
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Visitor Management System Benefits
Our visitor management system offers an easy-to-use platform that improves the visitor experience, enhances security, and optimises front-desk operations. Here’s how our visitor management solution can make a significant impact on your business.
An electronic visitor management system allows you to track every visitor who enters your premises. With real-time check-ins and an easy-to-use database, you can ensure that only authorised individuals are allowed access to your facilities. Automatic visitor logs make it easy to identify visitors and enhance overall security.
Our visitor management software offers a fast, self-service check-in experience. Visitors can sign in quickly using digital kiosks or mobile devices, saving time at reception and improving overall efficiency. This process also reduces the administrative burden on your staff, allowing them to focus on other tasks, because tasks such as recording site inductions happen automatically.
A smooth and quick sign-in process makes a lasting impression on your visitors. With customisable features such as personalised welcome messages and automatic notifications, you can ensure your visitors feel welcomed and valued as soon as they arrive.
Ensuring compliance with health and safety regulations, as well as data protection laws, is crucial. InVentry automatically records essential visitor details and stores them securely for future reference. This helps you maintain compliance and prepare for audits without the hassle of manual documentation.
The system supports contactless check-ins, ensuring that visitors can sign in safely without any physical touchpoints. This promotes a safer environment for both staff and guests.
InVentry offers instant notifications to your employees when their visitors arrive. This eliminates the need for visitors to wait around in reception areas, and ensures that employees are notified promptly to welcome their guests.
With our flexible visitor management system, you can tailor the system to suit your specific needs. Whether it’s adding custom fields to the sign-in form or adjusting the visitor check-in flow, you can configure the system to reflect your business requirements.
Our visitor management system offers an insight into not only the visitors on site but also your first aiders and fire marshals for immediate action in the event of an emergency when used in conjunction with our Rollcall evacuation app.
Gain valuable insights into visitor traffic and trends with built-in reporting tools. Track peak visitor times, repeat visits, and other data to make informed decisions about your facilities and operations.
Our Visitor Management Software Is Perfect For…
First impressions matter – and your reception area is where they begin. Inventry’s visitor management software modernises the sign-in process, giving your organisation a professional edge while enhancing safety, compliance, and efficiency. Our all-in-one visitor management solution is designed to make welcoming guests, contractors, and staff seamless and secure and is perfect for:
Receptionists
Streamline front-desk operations and reduce queues with automated visitor check-ins.
Facilities/Office Managers
Monitor and control access across multiple entry points with full visibility of who is on-site.
Health & Safety Officers
Maintain visitor logs for fire roll calls and ensure compliance with safety protocols.
HR & Administrative Staff
HR and administrative staff are responsible for maintaining up-to-date personnel records, making it critical that everyone’s presence is accurately logged during an evacuation.
Seamless Visitor Management Across Many Settings
Our industry-leading visitor management system gives organisations complete control over who enters their site. From real-time visitor tracking to instant badge printing, our intelligent solution modernises your front desk and enhances compliance – all while providing a seamless check-in experience.
Education
Track external visitors, governors, contractors, and supply staff with confidence. Our system integrates seamlessly with MIS platforms, helping schools maintain safety and compliance at all times.
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Offices
Enhance your front-of-house efficiency and make a strong first impression on clients, interviewees, and suppliers. Our sign in system streamlines check-ins while keeping your workplace secure.
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Manufacturing Warehouses
Manage contractor access, induction processes, and real-time evacuation lists in high-risk environments. Maintain full visibility and control over every person entering your facility.
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Healthcare Facilities
Ensure safe access to hospitals, clinics, and care facilities by screening visitors and logging entry records. Protect patients, staff, and sensitive areas with confidence.
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Government
Secure public buildings with controlled access, audit-ready reporting, and detailed visitor history. Maintain compliance while keeping staff and visitors safe.
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Shared Workspaces
Easily manage visitors across multiple sites or tenants, with centralised reporting and secure check-in processes. Keep co-working spaces organised and professional at all times.
How Our Visitor Management System Works
Our Visitor Management System is designed to make welcoming and tracking guests simple, secure, and seamless. Follow this step-by-step guide to see exactly how it works from arrival to departure.
1. Pre‑booking & Invitation
The process begins with a staff member pre-booking a visitor via InVentry’s visitor management system, which automatically sends a calendar invite containing all relevant details along with a unique QR code for quick and secure check-in.
2. Visitor Arrival
When the visitor arrives on site, they simply scan their personalised QR code using the touchscreen kiosk or Quickscan unit, which instantly recalls their pre-registered information to speed up the check-in process.
3. Photo Capture & Badge Printing
The system takes a photo of the visitor using the integrated webcam and automatically prints a personalised ID badge displaying key information such as their name, photograph, company, and host contact.
4. Security Check & Declarations
As part of the sign-in process, visitors may be prompted to agree to site-specific declarations such as safeguarding policies, health and safety notices, or COVID-19 compliance forms, ensuring your organisation remains compliant and secure.
5. Host Notification
As soon as the check-in is complete, the visitor sign in system instantly notifies the host via email or SMS, letting them know that their guest has arrived and is ready to be welcomed.
6. Visitor Memory & Return Visits
For returning guests, the visitor sign in system remembers previous visit data, making future access even faster and more convenient with minimal need to re-enter details.
7. Live Tracking & Evacuation Readiness
Staff can monitor who is on-site at any given moment through the live dashboard, and in case of an emergency, evacuation lists are accessible instantly from the kiosk or via the InVentry Anywhere app.
8. Feedback & Reporting
Once the visit is complete, visitors can be sent a follow-up feedback form, while all activity is securely logged and stored in the cloud, giving administrators access to detailed reports and visitor insights.
3-Year Warranties
Every InVentry visitor management system comes with a 3-year warranty covering all of our hardware and software, backed by our warranty SLA. For the main InVentry screen, including fixings, we provide onsite warranty repairs and replacements. For everything else, including scanners and printers, they are returned to us free of charge for fixing or replacement.
As part of your maintenance agreement with InVentry we also provide you with unlimited telephone support, unlimited remote support, 24-hour access to our sign in app support portal and remote software upgrades to make sure if you do experience a problem, we get you sorted as soon as possible.
Touchscreens
20” state-of-the-art touchscreen with
integrated webcam
Printers
Integrated label printer allows you to instantly print colour ID badges.
Indoor Quickscan Units
For sites with multiple entry points staff can use our Quickscan units.
Outdoor Quickscan Units
Outdoor Quickscan units allow for sign in at almost any location.
Visitor Management System FAQ’s
The questions schools and businesses ask us most about InVentry’s visitor management system, from what it costs to how it’s installed.
A visitor management system records everyone who comes on to your site and replaces the paper signing-in book with a digital log. Visitors sign in when they arrive, wear an ID badge while they’re with you and sign out when they leave, so you always know who is in the building. In schools, you can also check that everyone’s DBS status is valid. The same record gives you an accurate headcount if you need to evacuate. For the longer answer, read our guide: what is a visitor management system?
Our visitor management system uses several key features in tandem. Visitors interact with a touchscreen-based system that’s very quick and easy for them to use. It’s designed to be used with as little outside help as possible. Our visitor sign in system can even remember visitors, making multiple visits from people smoother.
We know that organisations like visitors to clearly ID themselves when moving around the premises. That’s why our visitor management software allows people to print their own ID badges that they can wear around their necks. An integrated webcam also allows you to take a relevant picture then and there, to ensure that an ID is authentic.
To ensure a smoother visit you can have visitors agree to certain terms and conditions (like evacuation procedures) during the signing in process. This helps your staff to greet visitors in good time, and enhance safety in your organisation more broadly. The aforementioned Health Declaration can speed things up if you’re worried about visitor waiting times.
Want to know what people thought of your signing in process and overall visit? You can request feedback from visitors thanks to our Feedback Module. This is very easy to fill out, but it also allows for written comments. You can then use this information to make improvements, and track changes in detail if needed.
Finally, when people sign in to your system we store the relevant information in a central location. This allows for a safe, totally accurate record of visitor movements, regardless of where you are or what you do.
For businesses, InVentry’s packages start at £95 a month. Essential covers touchscreen sign-in, visitor and staff management, visitor pre-booking and the evacuation tool. Enhanced, at £125 a month, adds RFID sign-in, contractor management, access control integration and multi-site management. Enterprise, at £150 a month, adds advanced custom questionnaires and configuration tailored to complex sites. Every package includes screen insurance as standard. The full breakdown is on our pricing page.
Our engineers set it up for you. A standard installation includes onsite hardware installation and software configuration, onsite training for your team, set-up of any modules you’ve bought, a desk or wall mount bracket and up to 3 metres of cabling. After that, our support team is on hand by phone and remotely. Our support team is available 24/7.
Have a change of heart? Not a problem! We offer a 30 Day Money Back Guarantee for customers who no longer love our visitor sign in system.
A sign-in screen at reception. InVentry’s sign-in kiosk is a touchscreen with an integrated webcam, and a label printer produces colour ID badges as visitors sign in. If your site has more than one entrance, Quickscan units let staff and pre-booked visitors sign in by scanning, and outdoor Quickscan units allow sign-in at almost any location.
InVentry is ISO 9001 and ISO 27001 accredited. Visitor data is processed in line with UK GDPR and the Data Protection Act 2018. Records are stored securely in the cloud, so authorised staff can reach them and run reports from anywhere.
Yes. Multi-site management is part of the Enhanced and Enterprise business packages, and cloud reporting gives a central team a live view of every location. Schools in a trust or group can upgrade to InVentry Central.
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
The InVentry system was a massive step forward for us and enabled us to get 300+ people into the election count in under 20 minutes, where previously it had taken over twice as long to achieve.
– Calderdale Council
Visitors to the school are impressed by the quality and professionalism of the ID badges and staff know instantly whether the visitor has been CRB checked. We don’t know how we managed before.
Visitor can now come on-site and our staff have full clarity of who has arrived and who they are here to see. It is made the whole process easier and safer for everyone here!
Case Studies
Royal Holloway University
Find out how the Royal Holloway University manage the performance of their contractors using InVentry.
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White Woods Primary
See how InVentry assists schools across White Woods Primary Academy Trust with their sign in procedure and events management
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Discovery Bay International School
Discovery Bay International School See how Discovery Bay have improved their processes for sixth form students and pupils at different campus’
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Ossett Academy
See how Ossett Academy have implemented InVentry across their trust after needing a stable signing in system across all 4 academies
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ASCL
InVentry Provides ASCL with a professional sign in system whilst streamlining their staff management and evacuation process
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Bury Grammar School
InVentry helps Bury Grammar School with a full read and write back integration with iSAMs to monitor pupils on-site
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Halesbury School
InVentry provides Halesbury School with a sign in solution that seamlessly integrates with their Almas access control system
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Parkstone Grammar School
See how InVentry helps Parkstone Grammar School with streamlining their sign in process and on-site safeguarding
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Skinners’ Academy
InVentry improves staff management and time keeping at Skinners’ Academy whilst offering an accessible signing in system
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Pitmaston Primary School
InVentry Helps Pitmaston Primary School improve their record keeping whilst streamlining their evacuation process
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Elmsleigh Infant & Junior School
Find out how Elmsleigh Infant & Nursery School used InVentry to improve their safeguarding and fire evacuation.
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Oryx International School
Oryx International School, based in the vibrant capital of Qatar, is a premium British school exclusively for the children of Qatar Airways employees.
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Cams Lane Primary School
Find out how Cams Lane Primary School provided a consistent and accurate signing in experience for both staff and visitors.
Read MoreContact Us
Want to know more about our visitor management System?
Request a brochure, or book your free demo today and find out how you can benefit from our visitor sign in system.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
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