Visitor Management Software

A visitor management system ensures that your workplace is safe for everybody in it. This idea applies to employees and visitors alike. If your business has health concerns, the visitor management system can stop an infectious person from coming onsite. Conversely, our visitor management system can send a visitor a health declaration to let you know that they’re healthy enough to visit. The visitor management system can even tell you if too many people are on-site at once.

If you have safeguarding concerns (in a school, for example) you can make sure everyone’s DBS status is valid. Moreover, if you need to evacuate in the event of a fire or other emergency, the visitor management system ensures you have an accurate record of numbers. This means you aren’t searching for people who aren’t there or overlooking people who need evacuating.

Outside of safety concerns, a modern visitor management system helps your business look and feel more professional. It helps you greet visitors promptly, and with the appropriate context beforehand. You can even create events that visitors can be pre-booked into for ease of access (like parents’ evening or company workshops). These are all things that an organisation can greatly benefit from.

Our visitor management system uses several key features in tandem. Visitors interact with a touchscreen-based system that’s very quick and easy for them to use. It’s designed to be used with as little outside help as possible. Our visitor management system can even remember visitors, making multiple visits from people smoother.

We know that organisations like visitors to clearly ID themselves when moving around the premises. That’s why our visitor management software allows people to print their own ID badges that they can wear around their necks. An integrated webcam also allows you to take a relevant picture then and there, to ensure that an ID is authentic.

To ensure a smoother visit you can have visitors agree to certain terms and conditions (like evacuation procedures) during the signing in process. This helps your staff to greet visitors in good time, and enhance safety in your organisation more broadly. The aforementioned Health Declaration can speed things up if you’re worried about visitor waiting times.

Want to know what people thought of your signing in process and overall visit? You can request feedback from visitors thanks to our Feedback Module. This is very easy to fill out, but it also allows for written comments. You can then use this information to make improvements, and track changes in detail if needed.

Finally, when people sign in to your system we store the relevant information in a central location. This allows for a safe, totally accurate record of visitor movements, regardless of where you are or what you do.

We can set up an InVentry visitor management system for you, and help troubleshoot any problems after the fact. To get more details on what we can do for you, visit our Contact page to get in touch.