Managing Pupils in the Classroom with Inventry: A Teachers Guide

At InVentry, we understand how challenging it can be to manage pupils in the classroom. With increased safeguarding pupils demands, admin pressures, and classroom behavioural concerns, teachers need more than a traditional register to stay on top of things.

That’s why we developed Lesson Scan – our cutting-edge software solution designed to give you real-time visibility of pupil attendance and location during the school day. Whether you’re a classroom teacher, a member of SLT, or part of the pastoral team, Lesson Scan is here to help you save time, boost accountability, and strengthen pupil safeguarding.

In this post, we’ll explain exactly how Lesson Scan works, the problems it solves, and how your school can benefit from switching to our digital lesson attendance tracking system.

What is the biggest challenge in managing pupils in the classroom?
Why is effective pupil management so important?
How does Lesson Scan help schools manage pupils?
Lesson Scan features That Help Managing Pupils in the Classroom
The Benefits of Choosing Lesson Scan
What You Need to Get Started
Lesson Scan FAQs

What is the biggest challenge in managing pupils in the classroom?

From our experience working with hundreds of schools, we know that one of the biggest challenges teachers face is knowing exactly where pupils are meant to be – and whether they’re there.

Paper registers and even some electronic systems are slow, manual, and often out of date by the time they’re processed. This can lead to lost teaching time, confusion, and in worst-case scenarios, safeguarding risks. Lesson Scan was built to solve this by making pupil tracking instant, accurate, and effortless.

Why is effective pupil management so important?

We believe that effective pupil management is the foundation of a successful classroom. When you have control over lesson attendance tracking and movement, lessons run smoother, behaviour improves, and safeguarding becomes proactive instead of reactive.

With Lesson Scan, you’ll be able to see who’s in class, who’s late, and who might be missing – all in real time. That means no more waiting until the end of the day to follow up on absences or chasing students during your valuable teaching time.

How does Lesson Scan help schools manage pupils?

Lesson Scan works by using pupil ID cards to scan into classrooms or entry points. Each scan logs attendance instantly and updates your school’s MIS. This gives you and your colleagues live data on pupil whereabouts without any disruption to the lesson.

You can view this information from a central dashboard, which helps teaching staff, pastoral leads, and SLT get a complete picture of who’s present – and who’s not – throughout the school day.

What Teachers Need To Know About Managing Pupils In The Classroom With Inventrys Software

Lesson Scan features That Help Managing Pupils in the Classroom

We’ve designed Lesson Scan to give schools everything they need to effectively monitor, manage, and support pupils in the classroom. Whether you’re a teacher taking lesson attendance tracking or a school leader overseeing safeguarding and punctuality, our features work seamlessly to reduce admin, improve accuracy, and enhance accountability. Below are the core features that make Lesson Scan such a powerful solution for UK schools:

ID Card Scanning: Making Registration Easy

Our system makes registration simple and stress-free. Pupils scan their ID cards at the start of each lesson, and their attendance is instantly recorded. This removes the need for teachers to call out names or enter data manually, helping you start your lessons without delay.

It’s a small change that makes a big difference in saving time and improving accuracy.

Seamless MIS Integration for Reliable Data

Lesson Scan is fully integrated with your existing MIS, meaning you never have to worry about syncing or double-handling data. Attendance is logged in real time and automatically sent to your school’s system, making reporting and follow-up faster and more reliable.

This ensures your records are always accurate and up to date.

Live Dashboards for Real-Time Visibility

We designed Lesson Scan to give staff full visibility of pupil attendance. From our central dashboard, you can instantly see which pupils are present, who’s late, and who might be missing.

This live data gives teachers confidence in the classroom and provides SLT with the insights they need to make informed decisions and act quickly when concerns arise.

Safeguarding Alerts for At-Risk Pupils

Safeguarding is one of the most important responsibilities schools face. That’s why Lesson Scan includes customisable alerts that notify staff when a pupil is absent from a lesson they should be in.

Whether it’s a safeguarding concern, a wellbeing issue, or simply a case of lateness, our alerts help your team respond faster and keep pupils safe.

A Flexible System That Adapts to You

Every school is different – and we’ve made sure Lesson Scan can adapt to your specific needs. Whether your timetable structure is complex or your site includes multiple buildings, our system is designed to flex with your environment.

You can place scanners in classrooms, corridors, libraries, or any other high-traffic areas where monitoring pupil movement matters.

The Benefits of Choosing Lesson Scan

Lesson Scan was designed with real classroom challenges in mind. From reducing lost learning time to supporting safeguarding and improving behaviour, our system helps staff across the school feel more in control, more informed, and more confident. By replacing outdated processes with intelligent automation, Lesson Scan brings multiple benefits to teachers, school leaders, and parents alike. Here’s how we help schools overcome long-standing issues and create safer, more efficient learning environments.

Overcoming The Problems with Traditional Registers

Manual registers have been the norm for decades, but they’re no longer fit for purpose in today’s fast-paced school environment. They’re time-consuming, prone to errors, and don’t offer any real-time insight.

With Lesson Scan, everything is automated. You’ll no longer lose valuable lesson time calling out names or waiting for information from other departments. Instead, you’ll have a clear, live view of attendance at your fingertips.

Encouraging Better Classroom Behaviour Through Accountability

We’ve seen how introducing Lesson Scan helps improve pupil classroom behaviour. When students know their attendance is being tracked in real time, they’re more likely to arrive on time and stay where they’re meant to be.

It creates a culture of accountability that benefits both teachers and pupils, helping reduce lateness and truancy.

Saving Time for Busy Teachers

We built Lesson Scan to make teachers’ lives easier. Instead of wasting the first 10 minutes of a lesson taking a register, you can get straight into teaching. With attendance logged automatically, you’ll have more time to focus on what really matters: delivering high-quality lessons.

This also reduces admin and helps teachers manage their workload more effectively.

Giving School Leaders the Insights They Need

Our system isn’t just for teachers. Senior leaders and pastoral staff can use Lesson Scan’s reporting tools to monitor trends, spot issues early, and plan interventions.

Whether you need to identify persistent absentees, evaluate the impact of a support strategy, or prepare for an inspection, Lesson Scan gives you the data you need in a format that’s easy to use and understand.

Reassuring Parents Through Transparency

Parents trust schools to keep their children safe – and Lesson Scan helps you demonstrate that commitment. By tracking attendance in real time, we make it easier to reassure parents that their child is in the right place, at the right time, and being monitored by responsible staff.

It strengthens the relationship between school and home, building trust and confidence.

What You Need to Get Started

We’ve made it simple for schools to adopt Lesson Scan with minimal disruption and maximum support. Here’s what’s required to get up and running:

Pupil ID Cards

Each pupil will need an ID card, which can be either barcode-based or RFID-enabled. These cards are used to scan into classrooms, intervention spaces, or other monitored areas. If your school already uses ID cards for other systems, in many cases they can be integrated. If not, we can help advise on card issuing and printing as part of your onboarding.

Scanners at Key Entry Points

To record attendance accurately, you’ll need scanners installed at key locations throughout the school. This typically includes classroom doors, sixth-form study areas, or breakout rooms. The setup is flexible – you can start with priority areas and expand over time. We’ll work with you to plan the most effective and efficient scanner placement based on your school’s layout and movement patterns.

A Compatible MIS

Lesson Scan integrates directly with your existing MIS, allowing data to sync automatically. We support all major UK management information systems, including SIMS, Arbor, Bromcom, and more. This means your current data structure remains intact while benefiting from the added speed and accuracy of real-time scanning.

End-to-End Support from the InVentry Team

We don’t just provide software – we partner with you throughout the process. When you decide to implement Lesson Scan, here’s what you can expect from us:

Pre-implementation consultation to understand your school’s unique structure and needs.
Custom configuration of the system to match your timetable and safeguarding pupils requirements.
On-site or remote training for staff to ensure confident day-to-day usage.
Ongoing technical support for any questions, troubleshooting or changes you need down the line.
Guidance on parent communication if needed, to help explain the benefits of the new system.

Ready to See Lesson Scan in Action?

If you’re ready to streamline your attendance processes, strengthen safeguarding, and take control of pupils in the classroom, Lesson Scan is the ideal solution.

Whether you’re part of the teaching staff, leadership team or Administration department, our team is here to guide you through every step of implementation – from setup to support.

Book a free demo today to see how Lesson Scan can transform your school’s approach to pupil management.