What to Look for in a Classroom System

At InVentry, we work with schools every day – and we understand the pressures you face. Managing classrooms has become more complex, with larger pupil numbers, stricter student safeguarding demands, and the challenges of hybrid learning. We created our Lesson Scan classroom system to give schools the tools they need to manage attendance efficiently, accurately, and securely.

In this guide, we’ll share what we believe to be the most important features of a high-quality classroom system. We’ll explain how digital registration software can help your school reduce admin, improve pupil safeguarding, and support student engagement – all through our first-hand experience developing and delivering InVentry Lesson Scan.

What Is a Classroom System?
Why Choosing the Right System Matters
Why We’re Proud of InVentry Lesson Scan
What Schools Tell Us They Gain with Lesson Scan
Common Questions About Classroom Systems

What Is a Classroom System?

When we talk about a classroom system, we’re referring to a digital platform that supports key school functions like attendance, student safeguarding, and lesson monitoring. Our Lesson Scan system is a great example – it’s designed to integrate with your MIS and make classroom registration seamless.

We’ve seen how the right system allows teachers to focus on teaching, while also ensuring that students are tracked accurately throughout the day. It gives staff peace of mind and saves valuable teaching time.

Modern tools like InVentry’s Lesson Scan are examples of advanced classroom systems that integrate seamlessly with school software to provide real-time updates, better data insights, and improved safeguarding.

Why Choosing the Right System Matters

For us, a classroom system isn’t just about the classroom technology – it’s about making a real difference to your school environment. Selecting the right solution means you’re investing in your staff, your students, and your safeguarding procedures.

Real-Time Attendance Tracking Makes a Difference

Manual registers slow things down, so with real-time attendance tools, teachers can take the register in seconds using ID card scanners or touchless devices. This means lessons start sooner, and attendance data is immediately accessible by admin teams.

Classroom systems like Lesson Scan allow each student to check in quickly and securely, saving time across the school day and reducing human error.

Seamless Integration with School MIS

One of the most important features to look for is integration with your school’s Management Information System (MIS). Without this, you may end up duplicating admin work.

InVentry’s Lesson Scan is designed to sync with popular MIS platforms such as SIMS, Arbor, and Bromcom. This ensures that registers are automatically updated and available for safeguarding teams, senior leaders, and office staff – without any extra input from teachers.

Lesson-by-Lesson Attendance for Better Safeguarding

Traditional registers typically track attendance once in the morning and once in the afternoon. That leaves a lot of room for gaps – especially when students move between classes, support groups, or intervention rooms.

A good classroom system should log attendance for every lesson. This gives schools a clearer picture of student engagement and flags internal truancy early. Lesson Scan offers detailed logs that show where each student was expected to be – and whether they actually attended.

Keep Students Safe with Real-Time Alerts

In our experience, speed is everything when it comes to student safeguarding. If a student doesn’t check in or registers in the wrong room, our system can send real-time alerts to the appropriate staff. That immediate visibility helps schools act quickly in emergencies, and it’s one of the features our customers value most.

Fast and Secure Check-In Options

Speed and security are essential when it comes to classroom systems. ID card scanning is one of the most efficient ways for students to check in. With a simple scan at the door, attendance is logged without disrupting the start of the lesson.

InVentry Lesson Scan uses this system effectively, allowing students to scan cards upon entering the room. This approach ensures reliable data collection without the need for manual input.

Integrated Behaviour Management Support

While attendance is the primary focus, behaviour tracking can be equally valuable. Some classroom systems link with behaviour management platforms to allow real-time logging of incidents, praise, and support needs.

This combined data gives teachers and school leaders a fuller view of student performance. For instance, repeated absences may correlate with behaviour issues – something a classroom system with integration features can help identify quickly.

Reporting and Insights That Drive Action

Collecting attendance data is only the beginning. A strong classroom system should also help schools make sense of that data.

With tools like Lesson Scan, staff can generate detailed reports filtered by student, class, or date. This is useful for parental meetings, Ofsted inspections, and internal tracking. Spotting trends like persistent lateness or lesson-skipping becomes simple with visual dashboards and exportable reports.

Easy to Use Across All Devices

Classroom technology should make life easier – not more complicated. That’s why classroom systems need to be user-friendly and accessible.

Lesson Scan is built with simplicity in mind. Its interface is clean and intuitive, making it easy for teachers to use on tablets, laptops, or classroom PCs. Minimal training is required, which means staff can start benefiting from the system straight away.

Why We’re Proud of InVentry Lesson Scan

There are plenty of options out there, but we genuinely believe Lesson Scan is one of the most complete classroom systems available. We’ve built it specifically for schools—bringing together attendance, safeguarding, and behaviour tracking into one powerful, easy-to-use platform.

With Lesson Scan, you get:

Instant ID-based attendance
Lesson-level logging
Live student safeguarding alerts
Full MIS integration
Behaviour management compatibility
Detailed, exportable reports
GDPR-compliant data handling

This comprehensive system helps schools take control of classroom management while reducing teacher admin and improving outcomes for students.

What Schools Tell Us They Gain with Lesson Scan

Implementing our classroom system has real-world benefits. Schools using Lesson Scan have seen:

More Teaching Time

Schools using Lesson Scan tell us that faster registration saves minutes in every lesson – which quickly adds up to hours of extra learning time over the term.

Better Safeguarding

Real-time alerts in schools and accurate lesson logs give schools the visibility they need to respond quickly and prevent safeguarding concerns from slipping through the cracks.

Less Admin for Teachers

By automating attendance, we reduce the paperwork and admin burden on teachers. They can focus on what they do best—teaching and supporting pupils.

Stronger Student Accountability

When students know they have to scan into every class, punctuality improves. It also helps reinforce routines and reduce opportunities for lesson-skipping.

Easier Data Sharing

From Ofsted inspections to parent meetings, our reporting tools make it easy to access and share the information you need—without delays or confusion.

Together, these benefits help schools run more efficiently and deliver better outcomes for students and staff alike.

Ready to Upgrade Your Classroom System?

We’ve helped hundreds of schools take control of attendance, streamline their admin, and strengthen safeguarding with our Lesson Scan software. Book a free demo today or Contact the InVentry team to discuss your school’s needs.