Visitor Management System for Training Centres
Ensure site security in your training and events centre with our visitor management system for training centres.
Make every arrival seamless, secure, and professional. Our all-in-one Visitor Management System is designed specifically for training and event centres, helping you manage staff, students, and visitors with ease. From quick check-ins and contactless sign-ins to automated notifications and compliance tracking, InVentry ensures your centre runs smoothly, safely, and efficiently – leaving a lasting impression on everyone who walks through your doors.
Prices start from as little as £70 per month.
Organise Your Sign in Process for Your Training & Event Centre
InVentry is the market leader for staff and training centre visitor management solutions. Installed in over 10,000 organisations across the UK and beyond, we ensure the highest security for any Training and Event Centre.
With large crowds often coming into Training and Event centres, streamlining your training centre visitor management process should be the highest priority. InVentry’s visitor management software for training centres can help ensure that any event you hold will run safely and smoothly.
That Integrates with Staff Sign In & Access Control
We integrate our software with various door access systems; including Paxton, Salto, Almas Industries & Suprema! With our door access integrations, you can allow your staff access to your site with a single swipe of a personalised ID badge and sign in at the same time, for the ultimate convenience! Use the staff management system alongside our Quickscan Touch units & offer various sign out reasons, allowing your staff to come and go from your training and event centre, whilst also ensuring your fire evacuation lists constantly stay up to date.
Temporary RFID Access Passes
InVentry’s training centre visitor sign in system uses RFID Label Rolls to provide a simple and secure method for issuing temporary access badges to visitors, contractors, or short-term users. Each label features an encrypted RFID chip, enabling seamless integration with existing access control systems to grant, monitor, and automatically revoke access. Designed for on-demand printing, the system streamlines reception processes, reduces administrative workload, and enhances security by preventing badge duplication. Durable yet temporary, these labels deliver a professional visitor experience while supporting audit trails, compliance, and scalability across single-site or multi-site facilities, making them ideal for training centres, offices, schools, industrial sites, and event venues.
Meet Some Of Our Existing Customers
InVentry Visitor Management System For Training Centres
Our visitor management system is designed to help training centres create a safe, professional, and well-organised environment while managing everyone who comes on site, from learners and trainers to external assessors and visitors.
1. Simple Pre-Registration for Visitors & Trainers
Training centres can pre-register expected visitors such as external trainers, assessors, or guests, ensuring all details are captured in advance for a smooth arrival experience.
2. Fast & Efficient Sign-In Process
On arrival, visitors can sign in quickly using a touchscreen kiosk or QR code, helping reduce queues and ensuring training sessions start on time without disruption.
3. Learner & Visitor Visibility
The system provides clear visibility of who is on site at any time, helping training centre staff maintain accurate oversight of learners, staff, and external visitors.
4. ID Badges for Easy Identification
Personalised visitor badges can be printed on arrival, clearly identifying trainers, assessors, and guests to support safeguarding and site security.
5. Safeguarding & Compliance Checks
Important training centre policies, safeguarding information, and site rules can be acknowledged during sign-in, helping ensure compliance and awareness across all users.
6. Real-Time Attendance Tracking
Attendance data is updated instantly, allowing administrators to see exactly who is present within the training centre at any moment.
7. Emergency & Evacuation Support
Up-to-date sign-in data can be used to generate accurate evacuation lists, helping staff quickly account for everyone on site in an emergency.
8. Reporting & Audit Trails
All visitor activity is securely recorded, providing detailed reports for compliance, inspections, and internal management.
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Want To Know More About Our Sign In Solutions for Training Centers?
Speak to us today to find out more about how our visitor management system for training centres can benefit your business.
Our Training & Event Centre Sign In System Features
Our all-in-one visitor management system for training centres helps improve security, simplify operations, and keep your centre compliant. It manages staff, trainers, and visitor access, making sign-ins smooth and professional. InVentry’s electronic visitor system ensures every visitor – whether clients, students, or contractors – has a seamless and welcoming experience when they arrive.
Staff Management
Make staff check-ins quick and secure with digital sign-ins. Employees can use ID cards, scanners, or mobile devices, reducing admin time and keeping attendance accurate.
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Visitor Management
Greet visitors professionally while keeping track of everyone on site. The system records visitor details, prints badges, and logs visits to enhance security and compliance.
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Contractor Management
Ensure a professional welcome for all visitors while maintaining an accurate log of everyone on-site. The system captures visitor information, generates badges, and records visit details to bolster security and ensure compliance.
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Kiosks
With our Office Sign-In System, customisable sign-in kiosks let employees, contractors, and visitors check in quickly and securely. Touch screens capture photos, print badges, and update records instantly.
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Integrations
Our Office Sign-In System connects seamlessly with your existing platforms, including access control and identity management software, keeping all data synced and consistent across your business.
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Evacuation Management
With our Office Sign-In System, instantly generate a real-time evacuation list of all employees, contractors, and visitors on site. Access it on any device to speed up roll calls and ensure everyone is accounted for.
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Events
Our Office Sign-In System streamlines organising and managing events. From guest pre-registration to digital check-in on the day, it simplifies attendance tracking and enhances the visitor experience.
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ID Cards & Scanners
With our Office Sign-In System, issue professional ID cards for employees, contractors, and visitors to enable quick, secure sign-ins. Compatible scanners make the process effortless, ensuring accurate identification and access control at every entry point.
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Training & Event Centre Visitor Management System Benefits
InVentry’s visitor management system for training centres is designed to streamline your operations, improve security, and enhance visitor experiences. With advanced features and easy-to-use functionality, it’s the ultimate event centre visitor management system to ensure your setting runs smoothly, securely, and in full compliance.
Quickly access all visitor, staff, and contractor information needed for security, health and safety, and compliance – all at the touch of a button.
Manage large crowds effortlessly with our events module. Let visitors sign in directly from your training centre’s visitor management system by including events on the sign-in screen.
Staff can sign in using personalised ID badges. Capture reasons for signing out easily with QuickScan Touch units, keeping your records accurate and up-to-date.
Pre-booked visitors can sign in quickly and safely using QR codes, enabling a smooth and contactless arrival experience.
Allow staff to reserve office spaces up to 14 days in advance, supporting a hybrid approach to working from the office.
Send invitations ahead of time to speed up visitor processing and improve efficiency.
Know exactly who is on-site at any moment with instant digital records.
Tailor the sign-in interface to match your centre’s branding and look, creating a professional first impression.
Receive instant alerts on your smartphone whenever a visitor or attendee arrives.
Record site inductions, track first aiders and fire marshals on site, and manage hybrid work arrangements. In case of emergency, our roll-call and evacuation features help ensure everyone’s safety.
3-Year Warranties
Our visitor sign in management system warranties are the most comprehensive in our industry and not matched by any other sign in software supplier. Our sign in solution warranties cover all our hardware and software and are backed by our warranty SLA. For the main InVentry screen, including fixings, we provide onsite warranty repairs and replacements. For everything else, including scanners and printers, they are returned to us free of charge for fixing or replacement.
As part of your maintenance agreement with InVentry we also provide you with unlimited telephone support, unlimited remote support, 24-hour access to our sign in app support portal and remote software upgrades to make sure if you do experience a problem, we get you sorted as soon as possible.
Touchscreens
20” state-of-the-art touchscreen with
integrated webcam
Printers
Integrated label printer allows you to instantly print colour ID badges.
Indoor Quickscan Units
For sites with multiple entry points staff can use our Quickscan units.
Outdoor Quickscan Units
Outdoor Quickscan units allow for sign in at almost any location.
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
Contractors are now able to review and sign our terms of working agreement on screen, before proceeding to sign in, which has been really useful. We’ve also added a custom question to their sign-in process – whereby they have to confirm that they have provided their RAMS for the work they are visiting the site to complete
I saw an InVentry system at another location and was really impressed, I knew there and then we had to have it! Currently, InVentry manages all of our conference visitors and provides a sign-in system and time stamp for all staff – which has been really useful as it’s allowed us to remove timesheets, improved the efficiency of payroll and kept everything completely transparent.
Case Studies
Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
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LOAI – Anderton Centre
Find out how the Anderton Centre have utilised InVentry for staff and events and safeguarding the children that come on-site
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Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
Read MoreContact Us
Want To Know About Our Visitor Management System For Training or Event Centres? Contact Us.
Request a brochure, or book your free demo today and find out how your business can benefit from our training or event centre visitor management system.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
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