InVentry improve site security and staff sign in for Portsmouth FC

The Client

Portsmouth Football Club (also known as Pompey) was founded in 1898 and the club have always played at Fratton Park. The oldest stand still in use is the South Stand, built in the 1920s and designed by Archibald Leitch. It houses the dressing rooms, boardroom and offices and is the heartbeat of the stadium, holding over 500 staff members.

The Challenge

Portsmouth FC were searching for a sign-in solution to improve staff record keeping, site security and compliance as well as freeing up time for their Stadium Manager. They were also looking for a solution that allowed them to revamp their main reception area and Security Hut in addition to, improving their greeting to perspective stakeholders, visitors and contractors.

The Solution

When looking for ways in which to improve their current paper-based sign in process, Portsmouth FC considered a variety of solutions before choosing InVentry to lead their sign in evolution. InVentry was chosen because of its ease of use and fantastic system features including staff and contractor timecards and reporting, fire evacuation management as well as visitor pre-booking and monitoring. The timecards and reporting have proved particularly successful with managing contractors as it has allowed Portsmouth FC to actively monitor and cross-check invoiced hours against real-time monitoring. The company’s onsite team have also commented on InVentry’s visitor arrival notifications, one in particular stating “the sign in system has transformed the efficiency of our greeting process as we now receive notifications when our visitors have arrived, alongside a photo of the visitor, so we know exactly who we are looking for when we enter reception.” The team also commented on site security now in place stating, “it’s great that InVentry allows us to see in advance who’s visiting each day and it provides us with a platform to know exactly who is on site at any given time.”

When speaking to their Stadium Manager, she also commented on the contractor management feature of InVentry, stating “contractors are now able to review and sign our terms of working agreement on screen, before proceeding to sign in, which has been really useful. We’ve also added a custom question to their sign in process – whereby they have to confirm that they have provided their RAMS for the work they are visiting site to complete.”

We also managed to grab 5 minutes with Portsmouth FC’s IT Manager, Kurt Innes, who was also really pleased with the sign in system. He commented “it’s really streamlined our process and helped us move away from our previous old-fashioned system. I couldn’t recommend InVentry enough – from the initial exploratory discussions right through to installation and support – the team have been fantastic, friendly the whole way through. The system itself is so easy to use, both front and back-end, and has really helped transform our sign in process. I really can’t recommend InVentry enough!”

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