Offer A Professional Welcome With Our Charity Visitor Management System
Safeguarding for vulnerable visitors and volunteers with a charity visitor management system.
Our charity visitor management system offers charity-based businesses a modern, secure and user‑friendly way to track all visitors, volunteers and staff on-site. With simple sign‑in kiosks and customisable forms, our charity management system enables organisations to record who is present – and why – at any given time, while capturing important data such as age, postcode or background where needed. That ensures safeguarding is prioritised, volunteer and visitor flows are managed efficiently, and compliance and auditing requirements are met without the hassle of paper‑based sign‑in books.
Prices start from as little as £70 per month.
Make The Right First Impression With The Market-Leading Safeguarding Tool
InVentry provides charities with the ability to track who is on-site at any time. With volunteers constantly entering the building, it is vital that you can track why they are on-site and how long they will be there for. With InVentry’s visitor management software for charities, you can ask volunteers who they will be visiting that particular day, you can even set up custom questions to ensure you get all the information you need.
With large scale charities needing to be audited and provide figures of who they are helping, InVentry can help with this too. Our charity management system can help you track who your establishment is helping. Whether you need to know the age, ethnicity, postcode or even gender, our visitor management system for charities can be set up to ensure your service users provide this information.
That Offers A Safe Working Environment Through Health Declarations
Our Health Declaration feature is extremely useful in helping your charity offer a safe working environment. This charity visitor management system feature disallows employees, and any pre-booked visitors, who are feeling unwell, to enter the building. You can send staff fully customisable daily health declarations to confirm that they’re feeling well enough to work and are not displaying any illness symptoms. If your InVentry system integrates with Paxton, you can even remove door access from those who decline it.
And Secures Feedback From Class Attendees
With Charities often providing classes or groups for service users to attend, it is essential to get feedback from attendees. our charity visitor management system can provide users signing out with a custom question to make sure your charity gets feedback after a class or event. This helps you see which are the most popular classes and the number of people who have attended.
The UK’s Leading Provider of Sign In Solutions
Meet Some Of Our Existing Healthcare Customers
30 Day Money Back Guarantee!
Just like the 10,000 organisations currently using InVentry, we know you’ll love the system as much as we do! We’re extremely passionate about the technology we create, and we want this to reflect in the software we provide you, but we understand that you may have a change of heart. Which is why we’re proud to introduce our new 30-day money-back guarantee*.
Our confidence in the InVentry sign-in system, along with our commitment to our customers, means that if our system doesn’t meet your expectations, you could be eligible for a full refund. Check out our T&Cs to see our promise, if you qualify and how to get in touch to enquire about a refund.
Want To Know More About Our Sign In Solutions for Charities?
Speak to us today to find out more about how our charity visitor management system can benefit your business.
Our Sign in Solution Features
Our charity visitor management system offers a comprehensive solution designed to enhance security, streamline operations, and improve the overall visitor experience. From GDPR compliance to real-time access and customisable ID badges, discover how our visitor management system for charities, can transform the way you manage employees, visitors and contractors.
Staff Management
Simplify staff sign-in and attendance monitoring with secure digital check-ins. Staff can use ID cards, scanners, or mobile devices to register quickly, reducing admin time and ensuring accurate timekeeping.
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Visitor Management
Welcome visitors professionally while maintaining full visibility of who is on site. The system captures visitor details, prints ID badges, and logs visit history to strengthen site security and compliance procedures.
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Contractor Management
Ensure a professional welcome for contractors while maintaining an accurate log of everyone on-site. The system captures visitor data, generates badges, and records visit details for security and ensuring compliance.
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Integrations
Seamlessly integrate with your existing systems, including MIS, access control solutions and identity management software. Our integrations ensure your data stays connected and consistent across all platforms.
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Evacuation Management
In an emergency, instantly generate a real-time evacuation list showing all staff, first aiders/fire marshals and visitors on site. Access on any device to speed up roll calls and ensure everyone is accounted for.
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DBS Checker
Maintain compliance and peace of mind with an integrated DBS checker. Instantly verify the status of staff and regular visitors, ensuring only approved individuals have access to your premises.
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Events
Streamline the process of organising and managing events. From guest pre-registration to digital check-in on the day, the system simplifies attendance tracking and enhances the visitor experience.
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ID Cards & Scanners
Issue professional ID cards for pupils, staff, and visitors to support quick and secure sign-ins. Our compatible scanners make the process effortless, ensuring accurate identification and access control at every entry point.
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Kiosks
Our sign-in kiosks make signing in quick and secure for staff and visitors. The kiosk captures photos, prints ID badges, and updates your records instantly, creating a smooth, professional sign-in experience.
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Charity Visitor Management System Benefits
InVentry’s Charity Visitor Management System Creates An Unforgettable Experience
Our electronic charity visitor management system makes it a memorable experience for when volunteers, visitors or contractors arrive on your site. Key benefits of our charity visitor management system include:
Switch easily between languages, allowing all service users to understand the system and engage with it confidently.
Staff sign in with personalised ID badges, and QuickScan Touch tracks sign-outs, simplifying workforce monitoring.
Pre-approve volunteers, send forms and inductions ahead of their visit, and monitor key usage with our key tracking feature.
Know exactly who is on-site at any time, giving service users peace of mind and ensuring a safe environment.
Allow staff to book office days up to 14 days in advance, supporting hybrid working and controlling site capacity efficiently.
Capture essential inductions digitally, ensuring all visitors, volunteers, and staff are prepared and compliant before entering.
Instantly identify which first aiders and fire marshals are on-site to ensure rapid emergency response.
Integrated rollcall and evacuation tools help account for everyone quickly in case of fire or other emergencies.
Tailor system skins and forms to reflect your charity’s brand, creating a welcoming, professional experience for all entrants.
3-Year Warranties
Our visitor sign in management system warranties are the most comprehensive in our industry and not matched by any other sign in software supplier. Our sign in solution warranties cover all our hardware and software and are backed by our warranty SLA. For the main InVentry screen, including fixings, we provide onsite warranty repairs and replacements. For everything else, including scanners and printers, they are returned to us free of charge for fixing or replacement.
As part of your maintenance agreement with InVentry we also provide you with unlimited telephone support, unlimited remote support, 24-hour access to our sign in app support portal and remote software upgrades to make sure if you do experience a problem, we get you sorted as soon as possible.
Touchscreens
20” state-of-the-art touchscreen with
integrated webcam
Printers
Integrated label printer allows you to instantly print colour ID badges.
Indoor Quickscan Units
For sites with multiple entry points staff can use our Quickscan units.
Outdoor Quickscan Units
Outdoor Quickscan units allow for sign in at almost any location.
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
Visitors like having all information available to them on one screen. All of our visitor policies and procedures are now available to view, upon signing into the building, and a health questionnaire is available to complete in one place rather than having it spread across multiple sheets of paper.
We have been using InVentry for just over 9 months now and it has streamlined our operation massively. The initial set-up was very straightforward and installation only took a few weeks from the date we placed our order. The system is easy to use and gives us complete control. We can’t thank InVentry enough for helping us streamline our sign in processes as well as
helping us to achieve our grade AA BRC accreditation.
– Woods Foodservice
Case Studies
Grand Theatre Blackpool
See how InVentry helps the Grand Theatre Blackpool improve their site security whilst streamlining their sign in process.
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Trafford Centre
InVentry helps the Trafford Centre streamline their room booking software and offer a professional sign in system for over 200 partners
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Humbercare
See how we helped Humbercare streamline their staff and visitor management process whilst ensuring site security
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Gartnavel Hospital
Find out Gartnavel Hospital have been using InVentry to manage contractors and track keys across wards and estates
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Essendon Country Club
InVentry helps Essendon Country Club to identify regular contractors for Health & Safety purposes whilst improving their fire roll calls
Read MoreContact Us
Get in Touch Today to Learn More About Our Charity Visitor Management System
Request a brochure, or book your free demo today and find out how your business can benefit from our charity visitor management system.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
Looking for support? Please use our support form
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