Venue and Events Asset Management System
Keep track of the location of your assets at all times using InVentry’s asset management software for events and venues.
A Simple, Cost-Effective Way to Manage Your Venue’s Assets
InVentry’s Venue and Events Asset Management Software is a platform designed to assist organisations in managing their assets, resources, and operations related to hosting events and managing venues.
InVentry’s Venue and Events Asset Management System aims to streamline the entire lifecycle of event planning and venue management, from initial booking and resource allocation to execution, invoicing, and post-event analysis. From music halls to stadiums and arenas, InVentry works with all types of venues to help with their asset management processes.
Meet Some Of Our Existing Asset Management Customers
Want To Know More About Our Venue Asset Management System?
Speak to us today to find out more about how our venue asset management software can benefit your business.
Venue and Event Asset Management Software Features
Our event centre asset management software has many features that can benefit your venue. Key features include:
Custom Reports
Our venue and event asset management software is intuitive and easy to use; allowing you to export reports in PDF or CSV formats.
Disaster Recovery
Enjoy peace of mind with secure, cloud-based asset data storage with our asset management software.
Document Storage
Quickly access key documents in our event asset management software.
Fault Reporting
Easily report faults with equipment by scanning its QR code.
Loan Equipment
See current and previous asset locations at a glance in InVentry’s software for events and event centre asset management.
Training & Support
Contact our team with any InVentry asset tracking system questions or queries.
Benefits Of Using An Asset Management System in Venues & Events
Implementing InVentry’s asset management system in venues and for events contributes to smoother operations, cost savings, improved customer satisfaction, and better risk management, ultimately enhancing the overall success and profitability of the business. Below are just some of the key advantages to using our venue and event centre asset management system.
Simplifying asset tracking and management processes reduces manual labour and time spent searching for equipment, thereby boosting operational efficiency.
With a clear overview of asset availability and usage, venue managers and event organisers can allocate resources more effectively, preventing overbooking or underutilisation.
Asset management systems offer real-time visibility into asset status and availability, facilitating better planning and coordination of events, bookings, and resource allocation.
Efficient venue and event asset management identifies opportunities for cost savings, such as reducing unnecessary purchases through better inventory management and preventing equipment downtime with proactive maintenance scheduling.
Ensuring timely availability of the required resources enhances the overall experience for clients and event attendees, resulting in increased satisfaction levels and repeat business.
Monitoring maintenance schedules and ensuring equipment safety compliance minimises the risk of accidents and liability issues, thereby enhancing the safety and security of venues and events.
Access to comprehensive asset data and performance metrics empowers venue managers to make data-driven decisions, identifying trends, optimising operations, and making informed strategic choices.
Centralising asset information and communication channels within the asset management system improve communication and collaboration among venue staff, event organisers, vendors, and clients.
Make informed decisions based on the data generated by the asset management solution for stadiums.
Asset management systems can scale to meet the evolving needs of venues and events, supporting growth and expansion while maintaining efficient asset management practices.
Robust reporting and analytics capabilities provide insights into asset usage, performance, and lifecycle costs, facilitating improved resource planning, budgeting, and forecasting.
How Our Venue Asset Tracking Software Works
Simple
Scan the QR code using the asset management software app to quickly add assets and locations.
Smart
Our simple venue asset tracking system allows you to change assets on the go, report faults, or remove redundant assets at will.
Effective
Use InVentry’s event centre asset management app to produce asset management audit reports, make bulk changes and see the value of your venue’s assets.
Types Of Assets In Venues
In a venue, various types of assets are typically monitored and managed using asset management software. These assets can include:
Facilities
Buildings, rooms, halls, stages, seating areas, and other physical structures within the venue.
Equipment
Audiovisual equipment (e.g., projectors, screens, sound systems), lighting fixtures, furniture ( chairs, tables, podiums etc), stage props, decorations, and signage.
Technology
Computers, tablets, POS systems, Wi-Fi routers, printers, scanners, and other IT equipment used for ticketing, registration, and communication purposes.
Utilities & Infrastructure
HVAC systems, electrical wiring, plumbing fixtures, generators, and other utilities necessary for maintaining the operational efficiency of the venue.
Safety & Security Equipment
Fire extinguishers, first aid kits, surveillance cameras, access control systems, alarms, and emergency evacuation signage
Outdoor Amenities
Landscaping features, seating areas, tents, stages, and temporary structures used for outdoor events or gatherings
Specialised Assets
Specialised equipment or facilities specific to the type of venue, such as performance stages (for concerts or theatre productions), or exhibition displays (e.g., museum exhibits, trade show booths).
Maintenance & Tools
Tools, equipment, and supplies used for routine maintenance tasks such as cleaning, repairs, landscaping, and facility upkeep.
Types Of Assets In Events
At events, various types of assets are typically monitored and managed using asset management software. These assets can include:
Audiovisual Equipment
Speakers, microphones, projectors, screens, lighting fixtures and mixing consoles.
Furniture & Furnishings
Chairs, tables, podiums, display stands, sofas, and other seating and decor items used to furnish event spaces.
Technology
Laptops, tablets, mobile devices, POS systems, scanners, printers, and networking equipment used for registration, ticketing, payments, and digital interactions.
Décor & Props
Banners, backdrops, signage, floral arrangements, themed decorations, and other visual elements used to enhance the ambience and event theme.
Catering
Food warmers, chafing dishes, serving trays, beverage dispensers, cutlery, crockery or glassware.
Temporary Structures
Marquees, tents, stages, platforms, barriers, fencing and portable toilets.
Safety & Security Equipment
Fire extinguishers, first aid kits, crowd control barriers, security
Promotional Materials
Branded merchandise, promotional giveaways, marketing collateral, and informational literature used to promote sponsors, exhibitors, and event organisers.
Entertainment & Activities
Props, costumes, musical instruments and interactive installations are used to entertain and engage attendees throughout the event.
Waste Management & Cleaning Supplies
Recycling bins, rubbish bins, bin liners, cleaning products, and janitorial equipment.
Testimonials
See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.
Audit & Compliance has been great, it’s really easy to use! The barcodes and scanning everything into the app has been our favourite part of the software, it’s so simple but effective.
– Oastlers School
Case Studies
The Oldershaw School
See how InVentry’s Pre-Booking feature evolves The Oldershaw School’s Audit & Compliance software and simplifies their asset management
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McAuliffe Site Services
InVentry helps McAuliffe Site Services to improve their Asset Management with Audit & Compliance
Read More
Oastlers School
InVentry helps Oastlers School to improve their Asset Management process with our Audit & Compliance software!
Read MoreContact Us
Want To Know More About Our Asset Management Software For Managing Your Venues Assets? Contact Us.
Request a brochure, or book your free venue and event asset management software demo today and find out how you can benefit from our asset management software.
- 0113 322 9253
- info@inventry.co.uk
-
InVentry Ltd
Visitor House,
Gelderd Road,
Gildersome,
Leeds, LS27 7JN
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