Venue and Events Asset Management System

Keep track of the location of your assets at all times using InVentry’s asset management software for events and venues.

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Person using a laptop to look at their assets on InVentry Audit and Compliance

A simple, cost-effective way to manage your venue’s assets

InVentry’s Venue and Events Asset Management Software is a platform designed to assist organisations in managing their assets, resources, and operations related to hosting events and managing venues.

InVentry’s Venue and Events Asset Management System aims to streamline the entire lifecycle of event planning and venue management, from initial booking and resource allocation to execution, invoicing, and post-event analysis. From music halls to stadiums and arenas, InVentry works with all types of venues to help with their asset management processes.

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Types Of Assets In Venues

In a venue, various types of assets are typically monitored and managed using asset management software. These assets can include:

Facilities

Buildings, rooms, halls, stages, seating areas, and other physical structures within the venue.

Equipment

Audiovisual equipment (e.g., projectors, screens, sound systems), lighting fixtures, furniture ( chairs, tables, podiums etc), stage props, decorations, and signage.

Technology

Computers, tablets, POS systems, Wi-Fi routers, printers, scanners, and other IT equipment used for ticketing, registration, and communication purposes.

Utilities & Infrastructure

HVAC systems, electrical wiring, plumbing fixtures, generators, and other utilities necessary for maintaining the operational efficiency of the venue.

Inventory

Consumable items such as food, beverages, catering supplies, disposable utensils, cleaning supplies, and restroom amenities.

Safety & Security Equipment

Fire extinguishers, first aid kits, surveillance cameras, access control systems, alarms, and emergency evacuation signage

Outdoor Amenities

Landscaping features, seating areas, tents, stages, and temporary structures used for outdoor events or gatherings

Specialised Assets

Specialised equipment or facilities specific to the type of venue, such as performance stages (for concerts or theatre productions), or exhibition displays (e.g., museum exhibits, trade show booths).

Maintenance & Tools

Tools, equipment, and supplies used for routine maintenance tasks such as cleaning, repairs, landscaping, and facility upkeep.

Types Of Assets In Events

At events, various types of assets are typically monitored and managed using asset management software. These assets can include:

Audiovisual Equipment

Speakers, microphones, projectors, screens, lighting fixtures and mixing consoles.

Furniture & Furnishings

Chairs, tables, podiums, display stands, sofas, and other seating and decor items used to furnish event spaces.

Technology

Laptops, tablets, mobile devices, POS systems, scanners, printers, and networking equipment used for registration, ticketing, payments, and digital interactions.

Décor & Props

Banners, backdrops, signage, floral arrangements, themed decorations, and other visual elements used to enhance the ambience and event theme.

Catering

Food warmers, chafing dishes, serving trays, beverage dispensers, cutlery, crockery or glassware.

Temporary Structures

Marquees, tents, stages, platforms, barriers, fencing and portable toilets.

Safety & Security Equipment

Fire extinguishers, first aid kits, crowd control barriers, security

Promotional Materials

Branded merchandise, promotional giveaways, marketing collateral, and informational literature used to promote sponsors, exhibitors, and event organisers.

Entertainment & Activities

Props, costumes, musical instruments and interactive installations are used to entertain and engage attendees throughout the event.

Waste Management & Cleaning Supplies

Recycling bins, rubbish bins, bin liners, cleaning products, and janitorial equipment.

Benefits of using an asset management system in venues and for events

Implementing InVentry’s asset management system in venues and for events contributes to smoother operations, cost savings, improved customer satisfaction, and better risk management, ultimately enhancing the overall success and profitability of the business. Below are just some of the key advantages to using our venue and event centre asset management system.

Enhanced Efficiency

Simplifying asset tracking and management processes reduces manual labour and time spent searching for equipment, thereby boosting operational efficiency.

Optimised Resource Allocation

With a clear overview of asset availability and usage, venue managers and event organisers can allocate resources more effectively, preventing overbooking or underutilisation.

Cost-Efficiency

Efficient venue and event asset management identifies opportunities for cost savings, such as reducing unnecessary purchases through better inventory management and preventing equipment downtime with proactive maintenance scheduling.

Improved Planning & Coordination

Asset management systems offer real-time visibility into asset status and availability, facilitating better planning and coordination of events, bookings, and resource allocation.

Elevated Customer Satisfaction

Ensuring timely availability of the required resources enhances the overall experience for clients and event attendees, resulting in increased satisfaction levels and repeat business.

Compliance & Risk Mitigation

Monitoring maintenance schedules and ensuring equipment safety compliance minimises the risk of accidents and liability issues, thereby enhancing the safety and security of venues and events.

Data-Driven Decision-Making

Access to comprehensive asset data and performance metrics empowers venue managers to make data-driven decisions, identifying trends, optimising operations, and making informed strategic choices.

Streamlined Communication

Centralising asset information and communication channels within the asset management system improve communication and collaboration among venue staff, event organisers, vendors, and clients.

Enhanced Reporting & Analytics

Robust reporting and analytics capabilities provide insights into asset usage, performance, and lifecycle costs, facilitating improved resource planning, budgeting, and forecasting.

Scalability & Expansion

Asset management systems can scale to meet the evolving needs of venues and events, supporting growth and expansion while maintaining efficient asset management practices.

Venue and Event Asset Management Software Features

Our event centre asset management software has many features that can benefit your venue. Key features include:

Custom Reports

Our venue and event asset management software is intuitive and easy to use; allowing you to export reports in PDF or CSV formats.

Disaster Recovery

Enjoy peace of mind with secure, cloud-based asset data storage with our asset management software.

Document Storage

Quickly access key documents in our event asset management software.

Fault Reporting

Easily report faults with equipment by scanning its QR code.

Loan Equipment

See current and previous asset locations at a glance in InVentry’s software for events and event centre asset management.

Training & Support

Contact our team with any InVentry asset tracking system questions or queries.

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How our venue asset tracking software works

Simple

Scan the QR code using the asset management software app to quickly add assets and locations.

Smart

Our simple venue asset tracking system allows you to change assets on the go, report faults, or remove redundant assets at will.

Effective

Use InVentry’s event centre asset management app to produce asset management audit reports, make bulk changes and see the value of your venue’s assets.

Meet Some Of Our Existing Asset Management Customers

Testimonials

See some examples of what our customers have to say about InVentry. For even more, visit our testimonials page.

View Our Testimonials

Audit & Compliance has been great, it’s really easy to use! The barcodes and scanning everything into the app has been our favourite part of the software, it’s so simple but effective.