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A simple, cost-effective way to manage your venue’s assets

InVentry’s Venue and Events Asset Management Software is a platform designed to assist organisations in managing their assets, resources, and operations related to hosting events and managing venues.

InVentry’s Venue and Events Asset Management System aims to streamline the entire lifecycle of event planning and venue management, from initial booking and resource allocation to execution, invoicing, and post-event analysis. From music halls to stadiums and arenas, InVentry works with all types of venues to help with their asset management processes.

Request a brochure today and take a look at how InVentry can help your organisation.


Types of Assets Found in Venues

In a venue, various types of assets are typically monitored and managed using asset management software. These assets can include:

  • Facilities: Buildings, rooms, halls, stages, seating areas, and other physical structures within the venue.
  • Equipment: Audiovisual equipment (e.g., projectors, screens, sound systems), lighting fixtures, furniture ( chairs, tables, podiums etc), stage props, decorations, and signage.
  • Technology: Computers, tablets, POS systems, Wi-Fi routers, printers, scanners, and other IT equipment used for ticketing, registration, and communication purposes.
  • Utilities and Infrastructure: HVAC systems, electrical wiring, plumbing fixtures, generators, and other utilities necessary for maintaining the operational efficiency of the venue.
  • Inventory: Consumable items such as food, beverages, catering supplies, disposable utensils, cleaning supplies, and restroom amenities.
  • Safety and Security Equipment: Fire extinguishers, first aid kits, surveillance cameras, access control systems, alarms, and emergency evacuation signage.
  • Outdoor Amenities: Landscaping features, seating areas, tents, stages, and temporary structures used for outdoor events or gatherings.
  • Specialised Assets: Specialised equipment or facilities specific to the type of venue, such as performance stages (for concerts or theatre productions), or exhibition displays (e.g., museum exhibits, trade show booths).
  • Maintenance and Tools: Tools, equipment, and supplies used for routine maintenance tasks such as cleaning, repairs, landscaping, and facility upkeep.
InVentry office asset management system
InVentry office asset management software

Types of Assets Found in Events

At events, various types of assets are typically monitored and managed using asset management software. These assets can include:

  • Audiovisual Equipment: Speakers, microphones, projectors, screens, lighting fixtures and mixing consoles.
  • Furniture and Furnishings: Chairs, tables, podiums, display stands, sofas, and other seating and decor items used to furnish event spaces.
  • Technology: Laptops, tablets, mobile devices, POS systems, scanners, printers, and networking equipment used for registration, ticketing, payments, and digital interactions.
  • Décor and Props: Banners, backdrops, signage, floral arrangements, themed decorations, and other visual elements used to enhance the ambience and event theme.
  • Catering Equipment: Food warmers, chafing dishes, serving trays, beverage dispensers, cutlery, crockery or glassware.
  • Temporary Structures: Marquees, tents, stages, platforms, barriers, fencing and portable toilets.
  • Safety and Security Equipment: Fire extinguishers, first aid kits, crowd control barriers, security cameras, access control systems, and emergency evacuation signage.
  • Promotional Materials: Branded merchandise, promotional giveaways, marketing collateral, and informational literature used to promote sponsors, exhibitors, and event organisers.
  • Entertainment and Activities: Props, costumes, musical instruments and interactive installations are used to entertain and engage attendees throughout the event.
  • Waste Management and Cleaning Supplies: Recycling bins, rubbish bins, bin liners, cleaning products, and janitorial equipment.

Benefits of using an asset management system in venues and for events

Implementing InVentry’s asset management system in venues and for events contributes to smoother operations, cost savings, improved customer satisfaction, and better risk management, ultimately enhancing the overall success and profitability of the business. Below are just some of the key advantages to using our venue and event centre asset management system.

Enhanced Efficiency: Simplifying asset tracking and management processes reduces manual labour and time spent searching for equipment, thereby boosting operational efficiency.

Optimised Resource Allocation: With a clear overview of asset availability and usage, venue managers and event organisers can allocate resources more effectively, preventing overbooking or underutilisation.

Cost-Efficiency: Efficient venue and event asset management identifies opportunities for cost savings, such as reducing unnecessary purchases through better inventory management and preventing equipment downtime with proactive maintenance scheduling.

Improved Planning and Coordination: Asset management systems offer real-time visibility into asset status and availability, facilitating better planning and coordination of events, bookings, and resource allocation.

Elevated Customer Satisfaction: Ensuring timely availability of the required resources enhances the overall experience for clients and event attendees, resulting in increased satisfaction levels and repeat business.

Compliance and Risk Mitigation: Monitoring maintenance schedules and ensuring equipment safety compliance minimises the risk of accidents and liability issues, thereby enhancing the safety and security of venues and events.

Data-Driven Decision-Making: Access to comprehensive asset data and performance metrics empowers venue managers to make data-driven decisions, identifying trends, optimising operations, and making informed strategic choices.

Streamlined Communication: Centralising asset information and communication channels within the asset management system improve communication and collaboration among venue staff, event organisers, vendors, and clients.

Enhanced Reporting and Analytics: Robust reporting and analytics capabilities provide insights into asset usage, performance, and lifecycle costs, facilitating improved resource planning, budgeting, and forecasting.

Scalability and Expansion: Asset management systems can scale to meet the evolving needs of venues and events, supporting growth and expansion while maintaining efficient asset management practices.


Venue and Event Asset Management Software Features

Our event centre asset management software has many features that can benefit your venue. Key features include

How Our Asset Tracking Program For Stadiums Works

asset management circles


Scan the QR code using the asset management software app to quickly add assets and locations.

asset management circles


Our simple venue asset tracking system allows you to change assets on the go, report faults, or remove redundant assets at will.

asset management circles


Use InVentry’s event centre asset management app to produce asset management audit reports, make bulk changes and see the value of your venue’s assets.

Meet Some of Our Existing Asset Management System Clients


Below are what InVentry’s Asset Management System customers have to say.

For even more, visit our testimonials page.

Want To Know More About Our Asset Management Software For Managing Your Venues Assets? Contact Us.

Request a brochure, or book your free venue and event asset management software demo today and find out how you can benefit from our asset management software.

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