InVentry Anywhere App – Advice & Information
Thank you for purchasing your InVentry subscription. This document details information about the InVentry Anywhere system and answers some common questions. All InVentry Anywhere users should read this document prior to use and particular attention should be paid by customers who are planning to purchase a mobile device to use InVentry Anywhere.
How InVentry Anywhere Works
InVentry Anywhere is an internet-based service provided and supported by InVentry Ltd.
It works by keeping an up-to-date list of all visitors, staff and students on our secure web servers. This information can then be accessed by authorised users through our portal website or via our mobile apps. A reliable and constant internet connection to your InVentry touch screen is required.
InVentry Anywhere Feature Set
InVentry Anywhere contains 3 main elements. Each element, along with a set of features, is listed below:
Evacuation system – allows you to access InVentry fire evacuation lists from your mobile or internet-connected device:
- Full evacuation list of all visitors currently onsite along with a corresponding photograph
- Full evacuation list of all staff currently onsite (with optional photograph)
- Fire evacuation list of late arriving students and students who have left early
- The ability to assign staff into different groups
- Access the mobile website from any 4G enabled mobile device
- Mobile users can download the InVentry Anywhere app from the appropriate store (Apple App Store/Google Play Store)
Invitation system – send invitations to pre-booked visitors and event attendees:
- Send an email invitation to any visitor
- Allows the visitors to pre-fill their company name and car registration on the online portal
- Send an invitation ticket to the visitor that they can print and scan on arrival
- Optionally send parking permits to visitors.
Trip management system – view details of pupils out of school on trips:
- View lists of pupils on a trip
- Take registers of pupils during trips
- View parental contact information whilst on a trip (Advanced Trip management module and Sims required)
- View dietary requirements whilst on a trip (Advanced Trip management module and Sims required)
- View medical information whilst on a trip (Advanced Trip management module and Sims required)
Remote sign-in system:
- Allows staff members to sign in and out of the site through their device by downloading the free app from the appropriate store (Apple App Store/Google Play Store)
- Can be configured to only allow sign in when the user is actually on the site (using GPS on the users device)
- Allows staff to pre-book their own visitors through the app.
Remote Worker System:
- Allow staff members working offsite to log in as a ‘Remote Worker’, this allows organisations to know when staff are working but exclude them from Fire Evacuation results for onsite evacuations.
InVentry Anywhere Device Options
InVentry Anywhere works on a range of devices, the best option for you will depend on how you want to use the system and what WiFi system your school currently has in place. If you are in any doubt as to the best option for you then please contact InVentry support for assistance:
- 4G enabled devices – These are the recommended devices for use with the InVentry Anywhere App. The 4G connection will allow you to update your list at any time (crucially, even if your school’s internet or WiFi is down). It will also allow you to synchronise multiple devices with each other across multiple muster points. You should ensure that a 4G connection is available in your area, this can be found out by contacting your mobile phone provider.
- Non 4G enabled devices – It is possible to use Anywhere App on a non 4G enabled device by connecting to your schools WiFi connection. You should bear in mind that during a real fire you may not be able to rely on your schools WiFi or internet systems. This option is not recommended if you are planning on using more than one device.
- InVentry provides a mobile website so non-mobile device users can access the evacuation lists. A constant internet connection is always required to access this website, we would recommend a 4G enabled device.