Job Title: Event Administrator
Department: Marketing
Join the InVentry Dream Team!
Role Overview
We’ve got an exciting opportunity for an organised and proactive Events Administrator to join our buzzing Marketing Team! As part of the team that brings our brand to life, you’ll play a key role in planning, coordinating and delivering events that connect us with customers, showcase our story and support our marketing campaigns. It’s a fast-paced, fun and collaborative environment – and with the business growing quickly, there’s never been a better time to get involved, build your experience, and make your mark!
Main duties
Event Booking and Co-ordination:
- Book new and existing Sign in & Exhibitor events, liaising with event managers and the sales team to evaluate event details and costs to decide on bookings.
- Negotiate favourable rates/deals with event contacts to ensure it is cost effective to attend.
- Create event campaigns/projects on CRM, raise purchase orders, complete booking forms, and generate calendar invites.
- Manage which account managers/resellers will attend events.
- Liaise with event contacts to determine specific setups for their events.
Lead Generation & Feedback forms:
- Create lead generation forms linked to the CRM for exhibitor events.
- Send feedback forms post event to account managers and collate data for future reference.
Collaboration and Logistics:
- Liaise with the Junior Graphic Designer to develop custom event skins.
- Co-ordinate with the Configuration team on event kit setups and the Warehouse Lead on the delivery and collection of kits.
- Send custom event invites using the Event Manager system.
- Monitor kit collections and arrange recollections as necessary.
Event Merchandise Management:
- Manage event merchandise stock levels and co-ordinate event stock refreshes.
Desired skills and experience:
- Proven experience supporting or coordinating events, ideally within a marketing or communications team
- Excellent organisational skills with the ability to manage multiple priorities and deadlines
- Confident communicator, both written and verbal, with great interpersonal skills
- Strong attention to detail and a proactive, can-do attitude
- Comfortable working with suppliers, venues and internal teams to ensure smooth delivery
- Creative flair and an eye for brand consistency across event materials and experiences
- Flexibility to occasionally travel or support events outside of standard hours
What You’ll Get From Us:
- A competitive salary up to £26k
- Documented 121s with progression and career conversations/planning
- Private healthcare
- Pension scheme
- 21 Days Holiday plus your Birthday plus Bank Holidays
- Free on-site parking