Central Agreement for Corporate Customers
This agreement specifically outlines information relating to the storage of personnel data (limited personnel record, including scan codes), within the InVentry Central cloud-hosted database. It does not cover any agreements that may be required between the Central server and individual satellite sites for their data to be used within the system.
The primary function of InVentry Central is to allow for cross-site reporting throughout the organisation where specific sites share data with you. The movement of staff within your organisation across all sites that have the InVentry system installed locally is also a feature of InVentry Central. The InVentry Central database allows staff to sign in and out across all sites seamlessly, using only the card that they are issued with at their ‘home’ site.
The InVentry Central database communicates with each site within your organisation each evening, taking a limited copy of ordinary data of the sites personnel database. The information taken from each site includes the following:
Personnel Data:
- First Name
- Surname
- Email Address
- Date of Birth
- Scan Codes
This is to maintain accurate site attendance of personnel within the InVentry Central system.
Please note: The data listed above is the minimum required to provide the functionality of the system and is known as a ‘Basic Record’. The system provides the option to transfer a ‘Full Record’. This option is under the control of the Data Controller. The data contained within this record will depend on that which has been included by the data controller, beyond what is described above, and not determined by Inventry Ltd. This data will be processed in line with this agreement.
As the controller of the data within the InVentry Central database for your organisation, and by signing this document, you confirm that you understand the information that will be transferred from the sites within your organisation to the InVentry Central database, hosted in the cloud.
By signing this document, you are confirming that you are authorised to permit InVentry Ltd to access the above information from your organisation and each of the individual sites, for the sole purposes of facilitating the InVentry Central system.