Humbercare

The Challenge

Humbercare were looking to implement a more effective and professional sign-in system for staff and visitor management. As the organisation has grown, they needed a solution that could track staff across all sites to ensure their safety, easily identify visitors, and help them remain compliant with fire evacuation procedures. Their existing approach lacked the visibility and structure needed from a modern hospital visitor management system, particularly across multiple sites.

The Solution

As InVentry was highly recommended to Humbercare, they were keen to see the system in action. After experiencing a live demo, they identified it as the right fit to support their needs. With over 150 staff members across multiple sites, Humbercare can now see which individuals are signed in across all locations, improving visibility and safety through a centralised hospital visitor management system.

By collecting accurate sign-in data for staff, visitors, and contractors, Humbercare can now monitor arrivals in real time and ensure that everyone on-site is easily identifiable. The efficiency of InVentry’s ID badges allows them to clearly distinguish between different user types, helping each site maintain high security standards.

InVentry also enables Humbercare to record staff attendance and generate customised reports on working hours, supporting monthly salary tracking and operational planning. This real-time data allows managers to quickly see who is on-site and manage attendance more effectively.

Staff have also benefited from the system, with a faster and more streamlined sign-in and sign-out process across all locations. They can record their daily entries and exits easily, improving both usability and accountability.

In addition, Humbercare has improved its fire evacuation procedures using InVentry’s Anywhere App. The system provides accurate, real-time records of who is present during drills or emergencies, ensuring they can quickly account for everyone on-site and meet health and safety requirements with confidence.

InVentry also ensured that Humbercare had the ability to record staff attendance as well as generate customised reports on working hours for convenient monthly salary tracking. With this information being easy to access through the InVentry console, the care home can now see which staff members are on-site in real time too.

Charlotte Hornsby commented, “as the organisation grew, we knew we needed to implement an effective system that had the ability to monitor staff across all sites for safety purposes. With InVentry we now have the power to see staff entering and leaving the building and can check monthly staff hours to enable us to approve salaries quickly and efficiently.”

She continued “Staff in particular appreciate the system as it’s allowed for a fast signing in and out process across all sites. They can also complete monthly timesheets, recording each day and time they enter or leave a specific building.”

Humbercare were also looking for an effective way to keep track of their fire evacuation process. With InVentry they’re now able to ensure the safety of all those on-site and are well equipped in fire drills to know who’s been marked as safe and present. Charlotte Hornsby said, “looking for a solution that ensured we were compliant with fire drills proved difficult but with InVentry’s Anywhere App we’re assured that we have an effective method of meeting health and safety requirements.”

When asked if they would recommend InVentry to other organisations Charlotte Hornsby added “of course! InVentry is a great system with many unique features that enables us to be more efficient. Plus, it looks really professional to visitors and external shareholders.”