A1 Bacon Co

The Challenge

A1 Bacon were looking to improve the reception area of their large and busy distribution centre. Instead of visitors and contractors arriving and having to sign in with a paper arrival book and fill out lots of forms, and staff then having to be found and informed of their arrival, A1 Bacon wanted a modern, electronic solution that did all of this for them as well as a solution that worked with their current Workforce Management System. It was important that the new solution could be used by staff as well as visitors and contractors to sign-in and out so that they could see exactly who was on site and when.

The Solution

InVentry provided A1 Bacon with a sign in screen and Visitor and Contractor Management Solution, that is now displayed in their reception and branded to their requirements to create a quick and easy welcome for visitors and contractors without the need for a member of staff, as well as somewhere for staff to sign-in and out at the start and end of their days.

Now from the moment a visit is booked, InVentry’s Visitor and Contractor Sign-In software helps create a smoother visitor journey for A1 Bacon. Staff can send appointment details and directions in advance, making it easier for visitors to plan their journey, arrive prepared and enjoy a warm, professional welcome from the outset. Peter Baker, A1 Bacon’s HR Manager, said, “Before we needed someone free to greet visitors, sign them in, but with no real time view of who we had on site and when. Now we have it all at the click of a button – who to expect in a day, who they’re here to see and who’s in the warehouse once they arrive.”

Before InVentry, A1 Bacon’s sign-in was a manual, paper heavy job which caused frustration and more admin. The InVentry Solution now means it’s a quick, easy and personalised electronic solution, with Peter commenting, “before visitors could have up to 8 forms to sign and fill out, now it’s all on the screen to fill out on arrival.” With InVentry’s Sign-In Solution, A1 Bacon can now also create intuitive, custom questionnaires with video content, document uploads and policy acknowledgements that visitors and contractors can fill out prior to arrival or on site at the screen saving time for arrivals and admin alike as well as reducing the risk of human error. And for contractors that attend site regularly, the system can save their completed forms, so they only have to fill them out once, meaning contractors can get on with what they’re on site to do without wasting time in reception every visit.

Once the sign-in forms are complete, visitors and contractors just have to take a photo for an ID badge that is then printed from the connected RFID label printer. The system then sends a notification directly to the relevant member of staff to inform them that their visitor has arrived, meaning staff members are not waiting around if visitors are early or running late, and staff are not wasting time looking for other staff members.

Peter Baker told us that “Timeware, our Workforce Management System, recommended InVentry to us and its saved us so much time. Before we needed someone free to greet visitors, sign them in, but with no real time view of who we had on site and when. Now we have it all at the click of a button.”

Sign-in for visitors and contractors of A1 Bacon has never been so seamless, and arrivals can expect a hassle free, professional welcome from the minute they arrive. When asked if A1 Bacon would recommend InVentry to other businesses, Peter Baker said, “It’s a really useful piece of technology that helps streamline processes. My managing director says it’s our “electronic receptionist” because it does all the work for us. It’s used by office staff for visitors and contractors, but everyone finds it useful.”