Job Description

Implementations Administrator

Job Tittle:  Implementations Administrator
Department: Implementations

We’re on the lookout for two Implementations Administrators to join our team on a temporary basis. You will be responsible for processing sales orders, printing ID cards and assisting our busy implementations team with day-to-day administrative duties. This is a brilliant opportunity to join a growing team and learn many aspects of the business!

A Little Bit About InVentry…

We’re a fast-paced and growing technology company, specialising in the development and provision of touch screen visitor management solutions across both education and modern business.

Back in 2010 InVentry created and defined the sign in and visitor management market. Since then, we’ve continued to pave the way by producing innovative new features that solve real world problems. Over the last 5 years we’ve seen exponential growth; culminating in being named in the Deloitte Global Fastest 500 growing companies in technology from Europe, the Middle East and Africa. We’ve also gone from a little over 100 organisations to more than 8,000 across the UK, and now handle a staggering 5.7 million sign in and out events (up to 49 every second) and capture over 146,000 visitor images every week. Although InVentry are rooted in education, the unique and special requirements of the education market means that the InVentry system works perfectly across any business sector.

Your Role

As our Implementations Administrator, you will be responsible for:

  • Providing general admin assistance for the Implementations team, including answering telephone queries, responding to emails and messages via Zendesk, franking and processing postal orders and completing admin-based tasks/ projects on our various systems.
  • Assist with the processing of all sales orders via Dynamics 365.
  • Assist in the sending of sales order confirmations to resellers and customers.
  • Assist in the printing of customer ID card orders, using our card printing software. This will involve designing/ updating ID card templates for new and existing customers, dealing with ID card queries and prepping printed ID cards for shipment.
  • Assist with processing consumable sale orders from customers, sales and resellers.
  • Arrange the design and printing of customised lanyard orders.
  • Design and print customer Audit & Compliance labels.
  • Complete the closure of active Renewal Orders within Sage at month end.
  • Complete other such reasonable duties within the general scope of the job title.
  • Provide appropriate cover for other related job roles when needed.
The Ideal Candidate Will Have The Following Skills: 
  • Sage experience is desirable but not essential. You will be provided with the relevant Sage training, in accordance with your role.
  • Good Microsoft Office experience
  • Excellent written and verbal communication skills
  • Strong organisation skills, with good attention to detail and multitasking ability
  • Confident in dealing and speaking with customers and suppliers in a polite, courteous, and professional manner
  • Positive attitude and a desire to build a rapport with valued customers, resellers and suppliers
  • Be able to work under pressure and meet deadlines
  • Able to prioritise and manage workload efficiently within a fast paced and changing environment
  • Willingness to undertake further training to fulfil the requirements of the role.
What You Will Get From Us:
  • A competitive salary
  • Documented 121s with progression and career conversations/planning
  • Private healthcare
  • Critical Illness Cover
  • Pension scheme
  • 21 Days Holiday plus your Birthday plus Bank Holidays
  • Free on-site parking

If you’re interested in this role, please send your CV to

What Is It Like To Work At InVentry?

InVentry is a fun, friendly and very rewarding company to be part of. We recognise that our team is the reason why InVentry is the market leader for visitor management and we ensure that our company culture and values reflect this!

Take a look at what some of our employees have to say about working at InVentry:

Charlotte’s Insights
Kendra’s Insights
Scott’s Insights