InVentry helps AQL improve security in their Data Centre

The Client

AQL are the leaders for information security and have 10 data centres across Leeds, London and Manchester. They proactively monitor millions of quality and security related metrics and are recognised as the leading global system.

The Challenge

With AQL being a high security data centre, they needed a visitor management solution which would provide an accurate report of who was in the building at any given time, as well as the ability to pull historical visitor data. It was also critical that the chosen system was able to clearly identify – and differentiate – staff versus contractors across site, to adhere to and maintain their existing security policies.

Another big factor for AQL, when looking for a solution, was a way to ensure all visitors and contractors understood their policies and procedures upon signing into the building. This was because of the highly sensitive nature of the company, and the solution presented for this element needed to be clear-cut and informative.

The Solution

InVentry provided AQL with a state-of-the-art visitor, staff and contractor management system. All visitors and contractors are now provided with a badge upon sign in, enabling staff to clearly identify them within the building – whilst also instantly recognizing if they’re a visitor versus a contractor through different styled badges.

AQL are also making great use of InVentry’s approved contractors’ module; allowing approved contractors to sign in quickly and easily. Alongside this, AQL are optimising the contractor checks module; successfully storing important contractor information such as permits to work and insurance documents. This module also notes the expiry date of each document, meaning that contractors will be unable to sign in if one of their checks has expired; further improving site security.

InVentry also offers AQL the ability to embed an agreement screen within the sign in process. AQL use this screen to clearly explain their on-site policies and procedures. A user is not able to continue with the sign in process unless they read and accept these policies. Dan Banks, Security Manager, at AQL commented “the agreement screen has been a great addition to our sign in process and on-site security. The badge element of InVentry has also been fantastic as it’s allowed us to clearly differentiate those on-site. Staff also optimise this feature when they’ve forgotten their badges as InVentry is able to print off a temporary badge for them in seconds – saving time and resource!”.

When asked what he would say to a company considering InVentry, Dan Banks went on to add, “Just go for it! It’s money very well spent! The system, software and support are first class. We put our trust in InVentry to keep on-site security a top priority and they’ve done just that. I really can’t recommend them enough!”.

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